Executive Assistant

11 Hours ago • All levels

Job Summary

Job Description

The Executive Assistant to the Managing Director will provide high-level administrative support, ensuring efficient operation and effective communication within the organisation. This role requires exceptional organisational skills, attention to detail, and the ability to handle sensitive information with discretion. Responsibilities include managing the Managing Director's schedule, preparing and editing documents, coordinating communication, handling confidential information, organizing tasks, assisting in meetings, conducting research, and providing administrative support to the Executive Group operations. The role requires exceptional organizational skills, proficiency in Microsoft Office Suite, the ability to handle top-level communications, advanced problem-solving skills, strategic budget analysis skills, project leadership skills, high-stakes precision, and excellent communication skills.
Must have:
  • Experience as an Executive Assistant or in a similar administrative role.
  • Exceptional proficiency in Microsoft Office Suite.
  • Ability to handle and manage top-level communications.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
Perks:
  • Flexible Working Arrangement – promoting work life balance
  • Learning and Development opportunities
  • Access to health and wellness programs
  • Insurance Options
  • Parental leave benefits that exceed legislative requirements
  • The opportunity to work within a global organization with experienced leaders

Job Details

Job Summary

The Executive Assistant to the Managing Director will provide high-level administrative support, ensuring efficient operation and effective communication within the organisation. This role requires exceptional organisational skills, attention to detail, and the ability to handle sensitive information with discretion.

Responsibilities:

  • Manage and maintain the Managing Director's schedule, including meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents on behalf of the Managing Director.
  • Coordinate and facilitate communication between the Managing Director and internal/external stakeholders.
  • Handle confidential information with integrity and professionalism.
  • Organize and prioritize tasks to ensure timely completion of projects.
  • Assist in the preparation of meetings, including agenda creation, minute-taking, and follow-up on action items.
  • Conduct research and compile data for reports and presentations.
  • Provide travel and ad hoc administrative support to the Executive Group operations.
  • Coordinate with global divisional and functional Executive Assistants to support requirements as they relate to the Managing Director.

About You:

  • Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior executives.
  • Expert Office Applications: Exceptional proficiency in all features of Microsoft Office Suite.
  • Strategic Executive Communication: Ability to handle and manage top-level communications.
  • Advanced Problem-Solving: Expertise in resolving the most complex administrative issues.
  • Strategic Budget Analysis: Skills in managing and analyzing intricate budgets.
  • Project Leadership: Mastery in leading and coordinating major projects.
  • High-Stakes Precision: Unparalleled attention to detail in critical documentation.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to work independently and with initiative while building effective relationships with colleagues.
  • Experience managing travel and related matters for multiple concurrent executives.
  • High level of discretion and confidentiality.

Our Values

Wolters Kluwer continuously strives for an inclusive company culture in which we attract, develop, and retain high-performing, productive, engaged, and diverse talent to deliver on our strategy. As a global company, having a diverse workforce from different backgrounds, nationalities, races, genders, gender identities, ages, sexual orientations, physical disabilities, religions, expertise, and talents is of the utmost importance.

We pride ourselves on our culture, which promotes inclusion, accessibility and flexible working arrangements.

Culture and Benefits

We care for our people and a part of that we offer:

  • Flexible Working Arrangement – promoting work life balance
  • Learning and Development opportunities
  • Access to health and wellness programs
  • Insurance Options
  • Parental leave benefits that exceed legislative requirements
  • The opportunity to work within a global organization with experienced leaders

You can learn more about what we do by visiting our:

Website : Wolters Kluwer Australia | Wolters Kluwer

YouTube link: Wolters Kluwer - Be the Difference (youtube.com)

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Similar Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Similar Skill Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Jobs in Melbourne, Victoria, Australia

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Similar Category Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

About The Company

Wolters Kluwer (EURONEXT: WKL) is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, financial and corporate compliance, legal and regulatory, and corporate performance and ESG sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.  

Wolters Kluwer reported 2022 annual revenues of €5.5 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs approximately 20,000 people worldwide. The company is headquartered in Alphen aan den Rijn, the Netherlands.

Melbourne, Victoria, Australia (Hybrid)

Pune, Maharashtra, India (Hybrid)

Pune, Maharashtra, India (Hybrid)

Chennai, Tamil Nadu, India (Remote)

Chicago, Illinois, United States (Hybrid)

Cluj-Napoca, Cluj County, Romania (Hybrid)

Warsaw, Masovian Voivodeship, Poland (Hybrid)

View All Jobs

Get notified when new jobs are added by Wolters Kluwer

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug