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Executive Assistant to President, Global Business Affairs & International

California, United States (On-site)

Executive Assistant to President, Global Business Affairs & International

1 Month ago • 3 Years + • Administrative

About the job

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Job Description

Skydance Media seeks an Executive Assistant to support its President of Global Business Affairs & International. This role demands high-level administrative skills, managing a heavy workload, and handling sensitive information. Responsibilities include managing the President's schedule, coordinating meetings and events, handling communications, preparing documents (memos, reports), managing travel arrangements, and liaising with internal and external stakeholders. The ideal candidate possesses exceptional organizational and communication skills, strong judgment, and the ability to work independently and collaboratively in a fast-paced environment. Experience supporting senior executives in entertainment business affairs is essential.

Must have:

3+ years' administrative experience
Senior executive support experience
Exceptional communication skills
Proficient in MS Office & Google Suite
Strong organizational skills
Handle confidential information
Meeting coordination & scheduling
Document preparation & correspondence

Good to have:

Entertainment industry knowledge
Experience with deal memos
Database management skills
Travel arrangement expertise

Skydance Media is looking for an experienced administrative professional to support its President, Global Business Affairs & International. The role requires managing a high-volume desk and providing high-level administrative assistance within a multi-faceted and fast-paced organization.

This role is a balancing act of high-level administrative responsibilities, managing key communications, partnerships, and relationships, handling sensitive and confidential information, liaising with high-profile executives and offices, and providing solutions to issues/problems of varying magnitudes. The position requires exceptional verbal, written, and organizational- and time-management skills, initiative-taking, resourcefulness, and attention to detail, sound judgment, and the ability to work independently as well as collaboratively.

Responsibilities

Maintain consistent awareness of the President’s priorities and strategize schedules and communications accordingly
Oversee President’s scheduling/calendar, coordinate external and internal meetings, events, and appointments (including arranging physical and/or virtual conference details, create agendas and materials, etc.)
Handle other day-to-day tasks like email distributions, updating contact information, managing expense reports, note-taking, filing, ordering of supplies, etc.
Perform meeting/event-related tasks (such as preparing agendas, identifying next steps, maintaining status reports, and communicating out as needed)
Manage heavy call and email volume/screening, update call log
Disseminate team communications (verbal and written)
Create deal memo and other form/record-keeping templates and draft such documents
Prepare correspondence, reports, reference materials, light content-related research, and other documents while upholding the utmost discretion and confidentiality
Organize and update shared databases and electronic filing systems
Arrange detailed travel plans/bookings and itineraries as necessary
Work cross-functionally with colleagues in various business units and communicate and collaborate effectively with internal and external stakeholders
Read and digest important content-related documents and discern, summarize, and/or annotate critical data/information
Other administrative duties, projects, and workflows as required
Serve as a representation of the President and Skydance to external parties, including in relation to transmitting correspondence/communication, welcoming guests, etc.; represent Skydance with diplomacy, sensibility, and thoughtfulness

Requirements

Bachelor's degree required
At least 3 years of administrative experience supporting a senior executive in entertainment Business Affairs, preferably in a fast-paced, dynamic environment
Ability to manage and track multiple high-priority tasks at once without letting things fall through the cracks - adept at prioritizing efficiently, managing time well, anticipating needs, meeting deadlines, and executing with precision and follow-through
Excellent interpersonal skills with the ability to interface effectively with team members, senior management, high-level executives, and talent representatives (and/or their offices)
Excellent written, verbal, and telephone skills
High proficiency with MS Office and Google Suites (including Word, Excel, Outlook, and Google Docs)
Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, and resourceful, with excellent common sense and judgment
Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information)
Ability to give, receive, and implement feedback constructively
Enthusiasm for the entertainment industry and knowledge of landscape (e.g. agencies, studios, producers, talent law firms; industry concepts, customs, and practices)

The range for this non-exempt position in Los Angeles is $24.00-27.00/hour. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.

We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don’t meet all of the requirements as written in the job description.

#Media #LI-hybrid

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$49.9K - $56.2K/yr (Outscal est.)

$53.0K/yr avg.

Santa Monica, California, United States

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About The Company

SKYDANCE

22 Active Jobs

About Skydance Media

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter.

About Skydance Interactive

Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA.

About Animation

In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly affects our daily lives. Split, directed by Vicky Jenson (Shrek) and written by Linda Woolverton, tells the story of Elian, a teenager who comes of age using her magical powers to defend her family when the opposing forces of light and darkness threaten to divide her kingdom. Nathan Greno (Tangled) is set to direct Powerless. The studio is located in Los Angeles, CA.