総務 オフィス施設管理担当 ファシリティースペシャリスト

5 Months ago • 3 Years + • Facilities Management

Job Summary

Job Description

This role is for a Facilities Specialist responsible for the efficient and effective daily operation of the office, focusing on creating a safe, hygienic, and efficient work environment. Responsibilities include general office administration (40%), such as handling mail, managing conference rooms, and supporting IT systems, and facilities management (60%), including daily maintenance of office equipment, coordinating repairs and renovations with vendors, overseeing cleaning staff, managing building access, inventory control, and waste disposal. The position requires excellent communication skills in Japanese and English and a strong understanding of building structures and equipment. The ideal candidate will be proactive, capable of multitasking, and comfortable working with various stakeholders including employees, vendors, and clients.
Must have:
  • Native Japanese
  • 3+ years facility management experience
  • Proactive & multitasking
  • Basic PC skills (MS Office)
  • Commutable to Shibuya/Shinjuku
Good to have:
  • Basic English
  • Disaster prevention training
  • Security knowledge
  • Interest in games
Perks:
  • Potential for remote work (after probation)
  • Flexible working hours (negotiable)
  • Part-time options available

Job Details

Description

職務の概要 

ファシリティーズスペシャリストとして、日々オフィスが効率よく効果的に運営されるよう管理します。特に、安心・衛生・効率的な職場環境作りに務めます。このポジションでは、従業員だけでなく、業者や管理会社との日英によるコミュニケーションスキルの他、建物の構造や機器・工具に関する深い知識が問われます。 

責任 

1. 総務業務: 40% 

  • 受付・郵便・配送物の対応や会議室の管理を含めた、オフィス全般に関する (受付電話対応含め)対応 
  • MSオフィスツールやAdmin JIRAといった基盤システムの運営と更新 
  • その他様々なオフィス関連業務やプロジェクトのサポート 

 

 2. 施設管理: 60% 

  • コーヒーマシン、給水器、休憩エリア、ロッカー、冷蔵庫、といったオフィス設備のデイリーメンテナンスと備品補充 
  • アドミニストレーションマネージャーと共に、業者による施設のメンテナンス、修理、改修手配 
  • 清掃員の監督を行い、オフィスの衛生と整理整頓を維持する 
  • 従業員・来客・クライアント・業者などによるオフィスの入退館をシステムで管理する  
  • 入退出レポートの作成(リクエストベース) 
  • オフィスの備品や家具の在庫を管理し、必要に応じて発注を行い、アドミニストレーションマネージャーと業者選定や交渉を行い、費用対効果の高い購買を行う 
  • 定期的に不用品・破損品を適切に廃棄する 
  • アドミニストレーションマネージャーと共に事業継続計画の策定と運用を行う 
  • その他設備に関する業務やプロジェクトのサポート 

Requirements

必須条件 

  • ネイティブレベルの日本語スキル  
  • 施設やオフィス管理の経験3年以上または類似の職歴  
  • 自主性があり、複数の仕事を同時に対応することできる能力 
  • 基本的なPCスキル(Microsoft Officeなど) 
  • 代田橋オフィスと神楽坂スタジオに通勤が可能な方 
  • 土日出勤や勤務時間の調整が可能な方 
     

歓迎条件 

  • 簡単な英語スキル(多国籍企業のため、使う場面多数) 
  • 防災教育または訓練経験をお持ちの方 
  • 建物のセキュリティ規定の知識や運用経験をお持ちの方 
  • ゲームに興味・関心をお持ちの方 

Benefits

勤務時間・曜日 

  • 勤務時間: 10:00-19:00 (実働8時間/日) *場合により勤務時間の変更有り 
    L 時短をご希望の方!相談可能!
  • 月 - 金 週5日勤務 *場合により休日出勤の変更有り 
  • 試用期間後、週1日リモートワーク可

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