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HR Operations Associate

HR Operations Associate

1 Month ago • 2-3 Years • Administrative

About the job

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Job Description

The HR Operations Associate plays a crucial role in ensuring smooth and accurate payroll processing, employee data management, and adherence to HR regulations. This position requires strong organizational and communication skills, with a focus on detail and efficiency. The Associate will be responsible for various tasks including: * **Payroll Processing:** Leading monthly payroll processing, including overtime, claims, and allowances, ensuring timely and accurate submissions to banks and tracking approvals. * **Compliance:** Ensuring accuracy and timeliness of CPF submissions, tax clearance, and year-end income tax assessments. * **Reporting:** Generating reports on headcount, labor costs, and other relevant data for finance and management. * **Data Management:** Maintaining accurate employee records in HR systems and personnel files, including onboarding, offboarding, transfers, and promotions. * **Process Development:** Developing and implementing payroll SOPs and ensuring adherence. * **Employee Support:** Providing guidance to junior team members and facilitating a smooth offboarding experience for employees.

Must have:

2-3 years of HR Operations/Payroll experience
Experience with mass payroll processing
Knowledge of Employment Act and payroll legislation
Strong communication and interpersonal skills
Proficiency in MS Office and Google Suite
Ability to work independently and in a team environment
Knowledge of payroll systems (e.g., Talenox)
High integrity and ability to handle confidential information
Proficiency in English (Reading, Writing & Speaking)

Good to have:

Fluency in a second local language

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The HR Associate, Operations, supports the administration and maintenance of payroll and general HR administration across the full employee lifecycle, from onboarding to offboarding. He/She is responsible for ensuring that all employee records in the systems are accurate, updated and that regulatory guidelines are adhered to.

Responsibilities

Lead in processing of monthly payroll (including overtime, claims and allowances) for all employees based in Singapore, ensuring that relevant data is submitted to the respective banks and track approvals of approving authorities
Ensure accuracy and timeliness of monthly CPF submission and tax clearance, where applicable
Prepare year-end income tax assessment IR8A form for employees
Responsible for headcount reports, MOM Labor Market survey and other surveys
Prepare accurate and timely payroll journals, labor costs and other related reports for Finance and Management
Propose monthly payroll timeline and update stakeholders of any changes
Ensure accuracy of payroll records in compliance with internal policies and procedures
Track and resolve payroll errors, completes payroll adjustments and corrections as necessary
Development and implement payroll SOPs and ensure adherence
Processing of timekeeping inputs into Payroll
Guides junior team members in HR operations matters
Monitor and track staff probation and confirmation dates and contract renewal dates and ensure employee letters are prepared and sent out Prepare and record all employment letters issued out
Facilitate a smooth offboarding for employees and ensure all company items are returned and access to systems are updated Process and track government-paid leave claims
Create, update and maintain employee records in personnel files and HRMS personnel database
Process, verify, and maintain records relating to personnel activities such as transfers, promotions and all employee data/particulars
Guide junior staff in compliance of all internal control procedures

Requirements

Diploma or Degree in Business Management or its equivalent with specialization in HRM
2 - 3 years related work experience in a HR operations / Payroll processing role would be preferred. Experience in handling mass payroll processing will be highly advantageous
Conversant with Employment Act and legislation relating to payroll
Effective communication, interpersonal skills and personable
Organized, quick thinking and efficient
Meticulous with effective follow-up skills
IT Savvy and literate in MS Office / Google suite office applications
Ability to work independently with minimum supervision in a team-based environment
Working knowledge of payroll system (such as Talenox)
High integrity with ability to handle confidential information
Proficiency in English (Reading, Writing & Speaking), ideally coupled with fluency in a second local language.

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