HR Operations Associate
Job Summary
Job Description
The HR Operations Associate plays a crucial role in ensuring smooth and accurate payroll processing, employee data management, and adherence to HR regulations. This position requires strong organizational and communication skills, with a focus on detail and efficiency. The Associate will be responsible for various tasks including:
* **Payroll Processing:** Leading monthly payroll processing, including overtime, claims, and allowances, ensuring timely and accurate submissions to banks and tracking approvals.
* **Compliance:** Ensuring accuracy and timeliness of CPF submissions, tax clearance, and year-end income tax assessments.
* **Reporting:** Generating reports on headcount, labor costs, and other relevant data for finance and management.
* **Data Management:** Maintaining accurate employee records in HR systems and personnel files, including onboarding, offboarding, transfers, and promotions.
* **Process Development:** Developing and implementing payroll SOPs and ensuring adherence.
* **Employee Support:** Providing guidance to junior team members and facilitating a smooth offboarding experience for employees.
Must have:
- 2-3 years of HR Operations/Payroll experience
- Experience with mass payroll processing
- Knowledge of Employment Act and payroll legislation
- Strong communication and interpersonal skills
- Proficiency in MS Office and Google Suite
- Ability to work independently and in a team environment
- Knowledge of payroll systems (e.g., Talenox)
- High integrity and ability to handle confidential information
- Proficiency in English (Reading, Writing & Speaking)
Good to have:
- Fluency in a second local language
1 skill required
Job Details
The HR Associate, Operations, supports the administration and maintenance of payroll and general HR administration across the full employee lifecycle, from onboarding to offboarding. He/She is responsible for ensuring that all employee records in the systems are accurate, updated and that regulatory guidelines are adhered to.
Responsibilities
- Lead in processing of monthly payroll (including overtime, claims and allowances) for all employees based in Singapore, ensuring that relevant data is submitted to the respective banks and track approvals of approving authorities
- Ensure accuracy and timeliness of monthly CPF submission and tax clearance, where applicable
- Prepare year-end income tax assessment IR8A form for employees
- Responsible for headcount reports, MOM Labor Market survey and other surveys
- Prepare accurate and timely payroll journals, labor costs and other related reports for Finance and Management
- Propose monthly payroll timeline and update stakeholders of any changes
- Ensure accuracy of payroll records in compliance with internal policies and procedures
- Track and resolve payroll errors, completes payroll adjustments and corrections as necessary
- Development and implement payroll SOPs and ensure adherence
- Processing of timekeeping inputs into Payroll
- Guides junior team members in HR operations matters
- Monitor and track staff probation and confirmation dates and contract renewal dates and ensure employee letters are prepared and sent out Prepare and record all employment letters issued out
- Facilitate a smooth offboarding for employees and ensure all company items are returned and access to systems are updated Process and track government-paid leave claims
- Create, update and maintain employee records in personnel files and HRMS personnel database
- Process, verify, and maintain records relating to personnel activities such as transfers, promotions and all employee data/particulars
- Guide junior staff in compliance of all internal control procedures
Requirements
- Diploma or Degree in Business Management or its equivalent with specialization in HRM
- 2 - 3 years related work experience in a HR operations / Payroll processing role would be preferred. Experience in handling mass payroll processing will be highly advantageous
- Conversant with Employment Act and legislation relating to payroll
- Effective communication, interpersonal skills and personable
- Organized, quick thinking and efficient
- Meticulous with effective follow-up skills
- IT Savvy and literate in MS Office / Google suite office applications
- Ability to work independently with minimum supervision in a team-based environment
- Working knowledge of payroll system (such as Talenox)
- High integrity with ability to handle confidential information
- Proficiency in English (Reading, Writing & Speaking), ideally coupled with fluency in a second local language.
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