IT Specialist - Portfolio Management

In this role the IT Specialist - Portfolio Management will be responsible for supporting Project Management Office (PMO) functions; Resource Management, Project Management; Program management; Organizational Change Management; and Governance, working with program managers, project managers/Scrum masters and other stakeholders to apply standardize project management methodologies and implementing best practice processes to improve project portfolio performance.

Key Duties And Responsibilities Include

• In charge of collating information from raw data in sources/systems, validating and providing analysis to create portfolio-performance reporting (e.g. Critical success factors and KPI reporting, financial/budget updates and forecasting, monthly project health updates, project resource updates, resource utilization and etc.) to Senior Management for decision making.
• Prepare and finalise quality presentations that provides deep insights to Senior IT Leadership Team.
• Identify potential cost savings areas and analyse overspend and underspend budget areas at portfolio level.
• Prepare ad-hoc tailored management reports upon requests.
• Monitor, track and maintain demand requests and entire list of projects submitted through IT Intake process.
• Actively engage business users to provide up-to-date status information upon submission of demand requests through IT intake process.
• Facilitate business engagement with global project managers and resource managers on status update, progress of projects, issues / risks etc.
• Consolidate inputs and updates (weekly, monthly etc.) to ensure portfolio tracker is up to date and report on deficiencies in data currency to IT Project Delivery leadership.
• Supports the central governance and guidance to project managers and ensures consistent project delivery.
• Maintain standardized project templates, forms, playbook, project delivery end to end process workflows and other essential materials and artefacts.
• Capable of conducting project audits in terms of background, objective, scope, assumptions, risks, issues, milestones, capability rollouts and status information and recommend better ways to manage it.
• Continuously improves and introduce best practices, common tools and templates leveraged across projects.
• Provide training and guidance to the wider IT teams in the field of PMO.
• Provide mentoring and coaching to junior team members.
• Act as a point of contact for PMO queries and information.
• Monitor and track overall status and progress of all project requests through its lifecycle till project completion.
• Perform other related duties or assignments as directed.