Jobs

Scholarships

Courses

Companies

Placements

Community

Home >

Jobs >

IT Specialist - Portfolio Management

Karnataka, India (On-site)

IT Specialist - Portfolio Management

1 Month ago • All levels • Product Management

About the job

7 skills required for this role

Test your skills to join the top 1% applicants for this job

microsoft-excel

excel

budget-management

innovation

forecasting-budgeting

conflict-resolution

cross-functional

Job Description

The IT Specialist - Portfolio Management will be responsible for supporting Project Management Office (PMO) functions; Resource Management, Project Management; Program management; Organizational Change Management; and Governance, working with program managers, project managers/Scrum masters and other stakeholders to apply standardize project management methodologies and implementing best practice processes to improve project portfolio performance. Key Duties And Responsibilities Include: In charge of collating information from raw data in sources/systems, validating and providing analysis to create portfolio-performance reporting (e.g. Critical success factors and KPI reporting, financial/budget updates and forecasting, monthly project health updates, project resource updates, resource utilization and etc.) to Senior Management for decision making. Prepare and finalise quality presentations that provides deep insights to Senior IT Leadership Team. Identify potential cost savings areas and analyse overspend and underspend budget areas at portfolio level. Prepare ad-hoc tailored management reports upon requests. Monitor, track and maintain demand requests and entire list of projects submitted through IT Intake process. Actively engage business users to provide up-to-date status information upon submission of demand requests through IT intake process. Facilitate business engagement with global project managers and resource managers on status update, progress of projects, issues / risks etc. Consolidate inputs and updates (weekly, monthly etc.) to ensure portfolio tracker is up to date and report on deficiencies in data currency to IT Project Delivery leadership. Supports the central governance and guidance to project managers and ensures consistent project delivery. Maintain standardized project templates, forms, playbook, project delivery end to end process workflows and other essential materials and artefacts. Capable of conducting project audits in terms of background, objective, scope, assumptions, risks, issues, milestones, capability rollouts and status information and recommend better ways to manage it. Continuously improves and introduce best practices, common tools and templates leveraged across projects. Provide training and guidance to the wider IT teams in the field of PMO. Provide mentoring and coaching to junior team members. Act as a point of contact for PMO queries and information. Monitor and track overall status and progress of all project requests through its lifecycle till project completion.

Must have:

Strong understanding of Project and Program Management techniques and tools.
Familiarity with the functioning of a PMO and Steering Committee.
Proven experience with collaboration; strong cross-functional influencing skills & teamwork.

Good to have:

Graduate or equivalent qualification in IT related or Project Management discipline.
Project Management certification Prince2 (preferable) or PMP.
Expertise knowledge of Microsoft Excel and various Project and Portfolio Management tools e.g. Service Now SPM
Ability to present ideas in business-friendly and user-friendly language.

Perks:

Agile working environment
Competitive annual leave and sick leaves
Group incentive scheme
Group term life insurance, Workmen’s compensation and Group medical insurance coverage
Short and Long-term Global employment opportunities
Global collaboration and knowledge sharing
Digital Innovation and Transformation
Equality, diversity and inclusion

Not hearing back from companies?

Unlock the secrets to a successful job application and accelerate your journey to your next opportunity.

About the job

In this role the IT Specialist - Portfolio Management will be responsible for supporting Project Management Office (PMO) functions; Resource Management, Project Management; Program management; Organizational Change Management; and Governance, working with program managers, project managers/Scrum masters and other stakeholders to apply standardize project management methodologies and implementing best practice processes to improve project portfolio performance.

Key Duties And Responsibilities Include

In charge of collating information from raw data in sources/systems, validating and providing analysis to create portfolio-performance reporting (e.g. Critical success factors and KPI reporting, financial/budget updates and forecasting, monthly project health updates, project resource updates, resource utilization and etc.) to Senior Management for decision making.

Prepare and finalise quality presentations that provides deep insights to Senior IT Leadership Team.

Identify potential cost savings areas and analyse overspend and underspend budget areas at portfolio level.

Prepare ad-hoc tailored management reports upon requests.

Monitor, track and maintain demand requests and entire list of projects submitted through IT Intake process.

Actively engage business users to provide up-to-date status information upon submission of demand requests through IT intake process.

Facilitate business engagement with global project managers and resource managers on status update, progress of projects, issues / risks etc.

Consolidate inputs and updates (weekly, monthly etc.) to ensure portfolio tracker is up to date and report on deficiencies in data currency to IT Project Delivery leadership.

Supports the central governance and guidance to project managers and ensures consistent project delivery.

Maintain standardized project templates, forms, playbook, project delivery end to end process workflows and other essential materials and artefacts.

Capable of conducting project audits in terms of background, objective, scope, assumptions, risks, issues, milestones, capability rollouts and status information and recommend better ways to manage it.

Continuously improves and introduce best practices, common tools and templates leveraged across projects.

Provide training and guidance to the wider IT teams in the field of PMO.

Provide mentoring and coaching to junior team members.

Act as a point of contact for PMO queries and information.

Monitor and track overall status and progress of all project requests through its lifecycle till project completion.

Perform other related duties or assignments as directed.

Essential

Candidate Specification:

Strong understanding of Project and Program Management techniques and tools.

Familiarity with the functioning of a PMO and Steering Committee.

Proven experience with collaboration; strong cross-functional influencing skills & teamwork.

Desirable

Graduate or equivalent qualification in IT related or Project Management discipline.

Project Management certification Prince2 (preferable) or PMP.

Expertise knowledge of Microsoft Excel and various Project and Portfolio Management tools e.g. Service Now SPM

Ability to present ideas in business-friendly and user-friendly language.

Personal Attributes

Passionate about technology and learning.

Ability to balance demands and priorities and think clearly under pressure.

Attention to detail and a focus on quality.

Excellent conflict resolution, communication, and collaboration skills.

Logical and analytical approach to solving problems.

We Can Offer (subject To Company’s Policy)

Agile working environment

Competitive annual leave and sick leaves

Group incentive scheme

Group term life insurance, Workmen’s compensation and Group medical insurance coverage

Short and Long-term Global employment opportunities

Global collaboration and knowledge sharing

Digital Innovation and Transformation

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

Country: India

Position Location: Bengaluru

Contract Type: Permanent

Work Pattern: Full Time

Market: Corporate services

Discipline: Information technology

Job Ref: 3563

Recruiter Contact: Supriya Yadavalli

View Full Job Description

Upload your resume, increase your shortlisting chances by 80%