Office Administration Lead

Office Administration Lead is responsible of overseeing a daily administrative operation within the organization and ensuring a smooth functioning of Administration processes and team.

The person in this position will be responsible for overseeing a team of administration employees and planning, organizing, and controlling activities related to administration. They will coordinate processes like cost control, office security, cooperation and negotiations with suppliers, administrative processes, and procedures, etc. The person on this position coordinates all office processes including renovations and servicing, ensuring comfort and well-being of employees.

• At least 4 years of work experience in an administrative role in global company
• At least 1-2 years of experience in team management role - mandatory requirement
• Fluency in both Polish and English
• Strong negotiation skills
• Excellent level of customer service skills
• High level of written and verbal communication skills
• Outstanding organizational skills
• Proficiency in Microsoft Office and high level of computer literacy;
• Cost awareness
• Initiative / entrepreneurship
• Analytical skill and the ability to plan and coordinate tasks

Duties and Responsibilities

• Lead and supervise the administrative team providing guidance and performance feedback
• Ensure effective delegation tasks and workload management to achieve team objectives
• Oversee office operation
• Supervise the office budget
• Managing external vendors and suppliers
• Negotiating contracts with suppliers and external contractors
• Supervision of preparing reports, summaries and cost settlements
• Supervision of creating necessary policies and procedures in the area of responsibility
• Supporting internal/external audits
• Supervision of  ensuring the correct circulation of correspondence, documents and information (including invoices)
• Supervision and proposing solutions to be implemented aimed at increasing comfort and well-being of employees
• Supervision of announcements, communication regarding events & CSR activities preparation
• Organizing various company events – planning, communication, resources
• Supporting projects building employee brand - charity and voluntary activities  
• Provide other administration services, as needed

• Medical package
• MyBenefit Cafeteria Platform
• Employee Assistance Program
• Parking space
• No Dress Code
• Free hot and cold beverages
• Chill zone

Privacy Notice

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