Office Manager

3 Months ago • 3-5 Years

Job Summary

Job Description

The Office Manager will ensure smooth office operations and provide administrative support. Responsibilities include daily on-site support, managing office supplies, handling postal and courier services, managing vendor relationships, planning internal events, coordinating office access, liaising with building maintenance, coordinating visitors, booking meeting rooms, assisting with global Facilities Management projects, supporting new joiners and leavers, and providing HR/Finance and translation support. ISS STOXX is a leading provider of research and technology solutions for the financial market, established in 1985.
Must have:
  • 3-5 years of admin or office management experience.
  • Good grasp of English and Cantonese (written & spoken).
  • Knowledgeable in MS Office applications.
  • Must have a work permit for non-local residents.
  • Must communicate well with good presentation skills.
  • Must know how to prioritize and multitask.
Good to have:
  • Mandarin or Japanese language skills.
  • OSH experience and exposure on CSR projects.

Job Details

Let’s be #BrilliantTogether

Overview:

ISS STOXX is looking for an Office Manager for our Hong Kong office. The Office Manager will be responsible in ensuring smooth operation of the office and providing administrative support across the organization.

Responsibilities:

  • Provide daily on-site support to our Hong Kong office and liaise with other offices globally.

  • Manage office and pantry supplies inventory, order, receive and unpack the deliveries.

  • Manage postal and courier services including receiving company documents and internal dispatchment.

  • Manage relationships with vendors, review and reconcile invoices.

  • Assist with planning and coordination of internal events such as company town halls meetings, executive meetings and off sites, office lunches, team events, and holiday parties.

  • Assist with Office access.

  • Liaise with building maintenance, contractors and cleaning staff as needed to ensure that office is clean and in good working condition.

  • Maintain safe and clean office common areas.

  • Coordinate on-site internal and external visitors seating and support.

  • Coordinate booking of conference and meeting rooms.

  • Provide help with global Facilities Management projects.

  • Support with onboarding new joiners and offboarding for exiting staff with remote managers.

  • Work with the Management Team to provide ad-hoc HR/Finance support and language translation support.

Qualifications:

  • With at least 3-5 years of admin or office management experience

  • Good grasp of English language and Cantonese, written and spoken, Mandarin or Japanese would be a plus

  • Knowledgeable in MS Office applications

  • Must have a work permit for non-local residents.

  • Must communicate well and with good presentation skills.

  • Preferably with OSH experience and exposure on CSR projects

  • Must know how to prioritize and multitask.

#LI-JG1

#ASSOCIATE

#OTHER

What You Can Expect from Us

At ISS STOXX, our people are our driving force. We are committed to building a culture that values diverse skills, perspectives, and experiences. We hire the best talent in our industry and empower them with the resources, support, and opportunities to grow—professionally and personally.

 

Together, we foster an environment that fuels creativity, drives innovation, and shapes our future success.

 

Let’s empower, collaborate, and inspire.

 

Let’s be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit. 

Visit our website: https://www.issgovernance.com       

View additional open roles: https://www.issgovernance.com/join-the-iss-team/      

Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”).  All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements. 

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About The Company

ISS STOXX GmbH, through its group companies, is a leading provider of comprehensive and data-centric research and technology solutions that help capital market participants identify investment opportunities, detect qualitative and quantitative portfolio company risks, and meet evolving regulatory requirements. With roots dating back to 1985, we today deliver world-class benchmark and custom indices across asset classes and geographies and serve as a premier source of independent corporate governance, sustainability, cyber risk, and fund intelligence research, data, and related offerings. Our products and services give clients the scale and leverage they need to grow their business more effectively and efficiently.

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