Operations Specialist

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Specialist

Job Description & Summary

An exciting opportunity has just become available for an Operations Specialist to join our Assurance Resourcing Team which sits within the BES line of service. The role is based in our state of the art offices in Spencer Dock. The ideal candidate will be proficient in Microsoft Excel or Google Sheets and Alteryx would be a benefit. The candidate would also have a keen eye for detail and willingness to learn.

The successful candidate will be part of the Operations team, representing one of the Assurance sectors and liaising regularly with the manager, senior managers, directors and partners in the business as well as dealing with queries from audit staff.  Some examples of the responsibilities are listed below:-

•  Maintaining job records on the staff planning tool  in line with Assurance Requisitions which are completed by engagement teams.

• Discussing requests with teams and looking for solutions where more than one team wants the same person at the same time. 

• Dealing with day to day requests and queries from staff and managers.

• Acting as a contact for Training on staff training bookings.  

• Considering staff leave requests and discussing approval with relevant parties.  (Annual Leave, Overtime Leave and Unpaid leave).  

• Managing the Unassigned Process and Real Time Allocation Tool.  This includes sending out availability of staff on a daily basis and creating new sheets each month.

• Producing reports from Talent Link and following up on exceptions. 

• Liaising with Team Leaders on any discrepancies or unusual findings on various reports. 

• Issuing forms to obtain information from staff.

• Maintaining the yearly staff requisitions for a particular Sector.

• Updating resourcing tool for moves in manager portfolios due to reallocations, joiners, leavers.

• Reviewing  of /completion of study leave timesheets for students going on exam leave.

• Time transfers on iPower (our timesheet system). 

 

 Experience/Skills:

Unlock your potential with PwC Ireland

We believe that challenges are better solved together! We’re inspiring and empowering our people to change the world. Powered by the latest technology, you’ll be a part of amazing teams encouraged to collaborate and innovate in a way that creates powerful solutions and makes a positive impact. This purpose-led work, and our continuous development and encouragement, will help unlock your potential and take your career to the next level.

Enjoy PwC’s perks

We reward your impact, and support your wellbeing, through a competitive compensation package, inclusive employee benefits and flexibility programs that will help you thrive in work and life. Learn more about us at Life@PwC. (https://www.pwc.ie/careers-ie/life-at-pwc.html).

Being appreciated for being you

Our most valuable asset is our people and we grow stronger as we learn from one another. We are an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.  We believe this so much that we have signed up for the Business in the Community Elevate Pledge. (https://www.bitc.ie/the-leaders-group-on-sustainability/inclusive-workplace-pledge/)

You can learn more about our culture of belonging and explore our range of inclusive programmes, initiatives, employee resource groups and more at www.pwc.ie.

Avoid the confidence gap; you do not have to match all the listed requirements exactly to apply, we’d love to hear from you!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please email us for more information.

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Business Performance Management, Business Reporting, Communication, Conflict Resolution, Coordinating Staff, Data Analysis, Demand Management, Development Collaboration, Emotional Regulation, Empathy, Human Resources (HR) Report, Inclusion, Intellectual Curiosity, Optimism, Project Resource Allocation, Project Resource Management, Resource Allocation, Resource Identification, Resource Interpretation, Resource Management, Resource Sharing, Staffing Model {+ 10 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date