Talent Coordinator

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Position Summary

ILM is opening its Mumbai studio in the fall of 2022. The youngest of all the ILM studios, the India studio leverages the expertise and technological know-how developed over 40 years at Industrial Light & Magic combined with the top artists and technicians in the region. Knowledge and culture flow freely between the company’s five studios and the global team shares tools and workflow allowing for seamless collaboration on all projects. 

As we grow ILM India, we are seeking a Talent Coordinator to be one of the first members of our team and be a key part of this exciting opportunity. 

The Talent Coordinator will provide administrative support to the Talent Management team, including data entry, scheduling, and special projects. This role offers opportunities to learn production business practices in a complex, multi-project film post-production environment.

What You’ll Do

• Assists the Talent Management team in day-to-day activities including:

• Updating assignments and schedules in database

• Calendar scheduling for Talent Management, including various department meetings and demos

• Travel scheduling and coordination

• Expense reporting

• Various administrative tasks as needed

• Email weekly crew reports for each show, and schedule weekly crewing meetings

• recording and distributing meeting minutes

• Act as back-up point person for Talent Managers, related to crewing and artist schedules

• Coordinate setting up all End of Show reviews and tracking progress to completion

• Update and maintain confidential files and database, including show credit lists and demo reel requests

• Point of contact for conference room bookings, including set up for cross-site meetings 

• Organize and maintain location equipment including cataloging, shipping and repairs

• Coordinate Talent Management workplace service and IT needs

• Coordinate on-site Talent Management and Training visitors 

• Occasionally act as back-up for Executive Assistants

• Assist with various event planning and coordination across ILM departments

• Special projects as needed on an on-going basis as assigned

What We’re Looking For

• Bachelor’s degree in film production or equivalent preferred

• Minimum one year of related experience

• Computer skills: Microsoft Word, Excel, Google Suite

• Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines

• Ability to work well in a team environment

• Strong verbal and written communication skills

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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