Administrative Assistant III
Job Summary
Job Description
The Administrative Assistant III role at Redhorse Corporation involves providing comprehensive support to the Federal Facilities Division (FFD) within the Facilities Services Directorate. The responsibilities include supporting senior leadership, managing administrative tasks, creating reports, maintaining calendars, arranging meetings, and managing a filing system. The role requires creating and maintaining Excel spreadsheets, preparing materials for conferences, and conducting analysis of assigned projects. This position is critical in ensuring the smooth operation of the FFD and contributing to the success of vital government projects. The assistant will be involved in maintaining office continuity, answering phones, and communicating new procedures. The role demands excellent written and oral communication skills and the ability to work independently.
Must have:
- Work independently or under general direction.
- Possess excellent written and oral communication skills.
- Have a Bachelor's degree and 8 years of experience.
Good to have:
- Experience working in a government or military environment.
- Proficiency in advanced Excel features (pivot tables, macros).
- Experience with project management software.
- Experience with performance metric reporting and analysis.
4 skills required
Job Details
About the Organization
Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what's right, what's smart, and what works.
About the Role
Redhorse Corporation is seeking a highly organized and detail-oriented Administrative Assistant III to provide comprehensive support to the Federal Facilities Division (FFD) within the Facilities Services Directorate at Washington Headquarters Services. This critical role ensures the smooth operation of the FFD, enabling directorates and branches to achieve their objectives. You will play a key part in supporting senior leadership, contributing to the success of vital government projects.
Key Responsibilities
- Provide general direction, establish objectives, plan, and conduct analysis of assigned projects as directed.
- Assist in the creation of Excel spreadsheets, including graphs, statistical analysis, and data compilation.
- Assist in the interpretation and dissemination of guidelines.
- Maintain office continuity during emergencies.
- Maintain Performance Metric Reports for senior leadership.
- Create and maintain monthly and ad-hoc reports for leadership personnel.
- Prepare materials (correspondence, presentations, etc.) for conferences, meetings, and appointments.
- Prepare reports, summaries, and replies to inquiries, gathering information from diverse sources.
- Maintain office calendars, arrange meetings, and take meeting minutes.
- Organize and maintain a centralized filing system.
- Create, enter, save, retrieve, edit, file, and present text, spreadsheets, and charts.
- Maintain calendars for branch/division staff (15-30 employees).
- Review written correspondence for grammar and punctuation.
- Assist staff in preparing materials for conferences, meetings, etc.
- Conduct analysis of assigned projects and perform varied clerical and secretarial duties.
- Provide oversight of day-to-day administrative actions, including short-lead suspense items.
- Communicate new procedures to subordinate offices and request necessary information.
- Answer phones, manage inquiries for senior leadership, maintain the office calendar, schedule meetings, take meeting minutes, and maintain the filing system.
Required Experience/Clearance
- Demonstrated ability to work independently or under general direction.
- Excellent written and oral communication skills.
- Bachelor's degree and 8 years of experience.
Desired Experience
- Experience working in a government or military environment.
- Proficiency in advanced Excel features (e.g., pivot tables, macros).
- Experience with project management software.
- Experience with performance metric reporting and analysis.
Equal Opportunity Employer/Veterans/Disabled
Accommodations:
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Talent Acquisition at Talent-Acquisition@redhorsecorp.com
Redhorse Corporation shall, in its discretion, modify or adjust the position to meet Redhorse’s changing needs.
This job description is not a contract and may be adjusted as deemed appropriate in Redhorse’s sole discretion.
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