Administrative Specialist

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re looking to hire an Administrative Specialist for a leading energy holding company.

Join our client's team as a pivotal support member, driving the development, delivery, and ongoing enhancement of technical training and educational programs. This role is essential in coordinating training initiatives, working closely with trainers and internal stakeholders to ensure seamless execution.

This is a  full-time 12 month + contract opportunity. The role is located in New Hill, NC, and is hybrid onsite. The application deadline is Friday, April 25th, 2025.

Administrative Specialist  Responsibilities: 

• Training Administration: Serve as the Learning Management System (LMS) administrator, responsible for creating, updating, and organizing training courses. Manage participant enrollment, oversee waitlists, and provide technical support to ensure smooth access to training materials.

• Logistics Coordination: Handle all logistical aspects of training, including scheduling courses and instructors, arranging meals and lodging, and maintaining a professional training environment. Collaborate with vendors to ensure all logistical needs are met.

• Communication and Reporting: Develop and disseminate training communications, including notifications and reminders. Generate reports on training progress, course completion rates, and other key metrics to keep stakeholders informed.

• Onboarding Facilitation: Guide new hires through the onboarding process, ensuring they receive necessary PPE, tools, and training materials. Schedule and coordinate their initial training sessions and ensure all employment documents are completed.

• Event Coordination: Lead logistics for local and international linemen rodeos, coordinating with event organizers, arranging accommodations, and providing on-site support.

Administrative Specialist  Requirements: 

• Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint)

• Strong organizational skills with the ability to multitask effectively

• Excellent communication and interpersonal skills with a focus on customer service

• Experience with database management and Learning Management Systems, such as Cornerstone

• Familiarity with SharePoint is advantageous

• A minimum of 5 years of relevant experience is preferred

Perks & Benefits: 

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401k Program
• Commuter Benefit
• eLearning
• Education Reimbursement
• Ongoing Training & Development
• *To qualify for our benefits package, you must work over 30 hours per week and the length of assignment must be a minimum of 10 weeks.

To learn more about this Administrative Specialist opportunity, apply now. Our recruitment team will be in touch, guide you through the interview process, and advocate on your behalf.

Employer Details:

• Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
• Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
• Onward Search is a drug-free workplace.
• Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing and technology. Our clients are continuously turning to us to fill their open positions. Therefore, there is no application deadline for this position, as we are seeking candidates for this type of role across all our clients on an ongoing basis.