Associate 3, Facilities
Job Summary
Job Description
This position requires a seasoned and self-motivated Facilities professional who can also perform the duties of an Office Assistant. Responsibilities include vendor management, office administration, and building and facility liaison. The candidate will also be responsible for coordinating travel arrangements, assisting new employees, and ensuring compliance with health and safety standards. The role demands someone who can work independently on moderately complex tasks and make sound judgments when resolving day-to-day issues. External audit and government compliance will also be taken care of by this professional.
Must have:
- Experience in facilities management and office administration.
- Excellent verbal and written communication skills in English.
- Strong organizational and multitasking abilities.
- Ability to handle sensitive information with confidentiality.
Good to have:
- Familiarity with ISO standards.
- Proficiency in Microsoft Office and other standard office tools.
- Bachelor's Degree/Diploma preferred.
8 skills required
Job Details
When you join Accurate Background, you’re an integral part of making every hire the start of a success story. Your contributions will help us fulfill our mission of advancing the background screening experience through visibility and insights, empowering our clients to make smarter, unbiased decisions.
We are seeking a seasoned and self-motivated Facilities professional, who can also perform the duties of an Office Assistant. The ideal candidate will manage vendor coordination, building management liaison, resource planning, and general administrative support. This position requires someone capable of working independently on moderately complex tasks and making sound judgments in resolving day-to-day issues.
Responsibilities:
- Vendor & Resource Management
- Coordinate vendor movement and access with building management.
- Identify and onboard vendors for office supplies, snacks, printing, stationery, postage, etc.
- Manage vendor contracts and performance to ensure efficient operations.
- Office Administration
- Act as the go-to person for general administrative and office support tasks.
- Welcome and assist new employees; help coordinate candidate interviews and onboarding.
- Coordinate travel arrangements and accommodations for visiting staff and guests.
- Building & Facility Liaison
- Work closely with building management to ensure cleanliness, timely maintenance, and adherence to health and safety standards.
- Address facility-related issues promptly and effectively.
- Compliance & Coordination
- Liaise with external auditors and government compliance authorities for annual report submissions.
- Support the security team in maintaining ISO compliance and participate in BCP (Business Continuity Planning) initiatives.
- Decision Making & Problem Solving
- Work independently on moderately difficult tasks with minimal supervision.
- Exercise sound judgment and make informed recommendations or decisions when required.
Qualifications and Skills
- Proven experience in facilities management and office administration.
- Excellent verbal and written communication skills in English language.
- Strong organizational and multitasking abilities.
- Ability to handle sensitive information with confidentiality.
- Familiarity with ISO standards and government reporting processes is a plus.
- Proficiency in Microsoft Office and other standard office tools.
- Bachelor's Degree/Diploma preferred. May consider relevant experience in lieu of education.
Preferred Attributes:
- Proactive, responsible, and detail oriented.
- Strong interpersonal skills with a service-oriented mindset.
- Ability to thrive in a fast-paced and dynamic office environment.
Experience Required:
- Bachelor's Degree/Diploma preferred. May consider relevant experience in lieu of education.
- Language Proficiency: Excellent command of written and spoken English
The Accurate Way:
We offer a fun, fast-paced environment, with lots of room for growth. We have an unwavering commitment to diversity, ensuring everyone has a complete sense of belonging here. To do this, we follow four guiding principles – Take Ownership, Be Open, Stay Curious, Work as One – core values that dictate what we stand for, and how we behave.
Take ownership.
Be accountable for your actions, your team, and the company. Accept responsibility willingly, especially when it’s what’s best for our customers. Give others every reason to trust you, believe in you, and count on you. Rise to every occasion with your personal best.
Be open.
Be open to new ideas. Be inclusive of people and ways of doing things. Make yourself accessible and approachable, and communicate with genuineness, transparency, honesty, and respect. Embrace differences.
Stay curious.
Stay curious even as you move forward. Tirelessly ask questions and challenge the status quo in your pursuit of new ideas, ways to solve problems, and to continually grow and improve.
Work as one.
Work together to create the best customer and workplace experience. Put our customers and employees first—before individual or departmental agendas. Make sure they get the help they need to succeed.
About Accurate Background:
Accurate Background’s vision is to make every hire the start of a success story. As a trusted provider of employment background screening and workforce monitoring services, Accurate Background gives companies of all sizes the confidence to make smarter, unbiased hiring decisions at the speed of demand. Experience a new standard of support with a dedicated team, comprehensive technology and insight, and the most extensive coverage and search options to advance your business while keeping your brand and people safe.
Special Notice:
Accurate is aware of schemes involving fraudulent job postings/offers and/or individuals or entities claiming to be employees of Accurate. Those involved are offering fabricated employment opportunities to applicants, often asking for sensitive personal and financial information. If you believe you have been contacted by anyone misrepresenting themselves as an employee of Accurate, please contact humanresources@accurate.com.
- Please be advised that all legitimate correspondence from an Accurate employee will come from "@accurate.com" email accounts.
- Accurate will not interview candidates via text or email. Our interviews are conducted by recruiters and leaders via the phone, Zoom/Teams or in an in-person format.
- Accurate will never ask candidates to make any type of personal financial investment related to gaining employment with the Company.
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