Office Administrator

2 Weeks ago • 1 Years + • Administrative

Job Summary

Job Description

Keywords Studios seeks an experienced Office Administrator to join its Dublin office. Reporting to the Studio Operations Manager, this role involves managing office supplies, organizing events, coordinating maintenance, handling postage and courier services, maintaining office procedures (including H&S), booking travel, welcoming visitors, assisting with employee onboarding, providing miscellaneous admin support, and acting as a key member of the first aid and fire warden teams. The role offers career development into an Office Management position and requires strong communication and organizational skills. Responsibilities include managing office resources, coordinating logistics, ensuring facility compliance, and supporting various studio projects and senior management.
Must have:
  • 1+ years office experience
  • Excellent organizational skills
  • Strong communication skills
  • Microsoft Office proficiency
  • Ability to work in fast-paced environment
Perks:
  • Free Parking
  • 50% subsidized health insurance
  • Free daily snacks
  • First aid and Fire warden training
  • Training and Career Development

Job Details

People that work at Keywords Studios are passionate, talented, committed, and resourceful. Human talent is our most valuable resource and, as a business, we thrive on diversity, celebrate uniqueness, and work together in teams across 70+ facilities in 26 countries.

Keywords Studios now has an exciting opportunity for an experience Office Administrator to be a part of its growing and dynamic Office Team. This position will work under the Studio Operations Manager in support of office administrative and facility needs. As part of this role, you are going to be a key member within the Dublin office, focusing on a wide variety of tasks. This position requires strong communication and organisational skills.

Job Summary

Joining our team as an office administrator offers an exciting opportunity to be part of a globally recognised video games and entertainment company at the forefront of innovation.

This position is office based and provides career development into an Office Management Role, working under the Studio Operations Manager and will offer support as you progress into this role.

If you have a passion for people and the gaming or technology industries, and you thrive in a dynamic and creative environment, we would love to hear from you.

Key Responsibilities and Activities

· Monitor and manage office and studio supplies, furniture, subscriptions, appliances, electronics, and snacks as required.

· Providing support organising company events as needed.

· Organise maintenance companies to keep the office clean and safe while ensuring facilities are in good working order and compliant.

· Maintaining a professional relationship with vendors

· Responsible for Postage, Co-ordination of courier service providers, mailing, shipping, and billing.

· Maintain office procedures including H&S, security and access cards.

· Book Transport and accommodation for visiting colleagues or talent.

· Support in welcoming talent, clients, and colleagues to the office during visit.

· Assist with the induction of new Employees and maintain a positive work environment.

· Miscellaneous Admin support.

· Being a key leader in the First aid and Fire Warden teams.

· Support senior management & co-ordinate with other departments.

· Providing support in key Studio projects

· Lend support to the studio as needed.

Requirements

Key Requirements:
Minimum 1+ years' experience in an office environment role.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Proficiency in using Microsoft Office packages
Ability to work in a fast paced environment
Dublin based

Benefits

Benefits

Free Parking on site
50% subsidized health insurance
Free daily snacks
First aid and Fire warden training provided
Training and Career Development.

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About The Company

At Keywords, we deliver clients the benefits of the strengthened Engage service line, combining our Player Support and Marketing offerings.

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