Job Description
The People Administration Officer plays a dual role, supporting both human resources (HR) functions and office administrative operations. This position serves as a key liaison between staff, management, and external partners, ensuring smooth office operations and HR-Admin processes. Responsibilities include developing and implementing onboarding programs, coordinating with departments to provide necessary resources for new hires, managing office supplies and maintenance, coordinating facility maintenance and repairs, maintaining filing systems, tracking office expenses, managing mail and courier services, coordinating office events, and assisting with compliance with office guidelines and safety protocols. The role requires strong organizational skills, attention to detail, and excellent communication skills. The position also assists in resolving office-related issues to ensure a safe and productive work environment.
Must Have:
- Onboarding program creation and implementation
- Office supply and maintenance management
- Coordination of facility maintenance and repairs
- Filing system maintenance and document organization
- Liaison between staff, management, and external partners
- Compliance with office guidelines and safety protocols
Description
People Administration Officer plays a dual role, supporting both human resources functions and office administrative operations. This position serves as a key liaison between staff, management, and external partners while ensuring smooth office operations and HR - Admin processes.
Responsibilities:
Onsite HR Support:
- Create, support and implement effective onboarding programs for new hires.
- Coordinate with various departments to ensure all necessary paperwork, systems access, and equipment are provided for new employees.
- Assist in developing and maintaining onboarding materials and welcome kits.
- Conduct on site orientation sessions to familiarize new employees with company policies, procedures, and culture.
Onsite Office Administration:
- Serve as the secondary point of contact for office maintenance, supplies, and vendor relationships.
- Assist on managing the maintenance and organization of company assets including but not limited to company laptop, email, company drives, company merchandise etc.
- Assist on managing office supplies inventory and procurement processes.
- Help coordinate facility maintenance, repairs, security measures and other facility related issues to building management .
- Assist on developing and implementing office policies, safety protocols and emergency procedures.
- Maintain filing systems and organize important documents.
- Document and track on site office expenses.
- Serve as an office point of contact for mail distribution, courier services and other logistics related
- Support the coordination of office events and team-building activities.
- Assist in preparing and submitting office admin reports to management.
- Assist HPSI, Admin Lead and SecOps Lead to ensure compliance with office guidelines, safety protocols, and regulations.
- Coordinate and assist DPCA-IT & HPSI with resolving any office-related issues, ensuring a safe and productive work environment.
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