Senior Administrative Assistant

Nasdaq (Nasdaq:NDAQ) is a leading global provider of trading, clearing, exchange technology, listing, information and public company services. Through its diverse portfolio of solutions, Nasdaq enables customers to plan, optimize and execute their business vision with confidence, using proven technologies that provide transparency and insight for navigating today's global capital markets. As the creator of the world's first electronic stock market, its technology powers more than 100 marketplaces in 50 countries, and 1 in 10 of the world's securities transactions. Nasdaq is home to approximately 4,000 total listings with a market value of approximately $15 trillion. To learn more, visit: http://www.nasdaq.com

Your role and responsibilities

• Provide primary administrative support for 2 executives, one based in the NY HQ, and one remote. Provide backup support for other executive administrative assistants as needed.
• Maintain appointment schedule by planning and scheduling meetings, agendas, conferences, teleconferences, and travel.
• Help to keep schedules on time throughout the day with active onsite support.
• Welcome guests and customers by greeting them, in person or on the telephone.

You will need the following skills and experience:

• At least 2 years of experience working as an executive assistant
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Exceptional communication, project management, and organizational skills
• Detail-oriented
• Efficient in business software and business systems processes and approvals
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Thrives in a fast-paced environment and has excellent problem-solving skills
• Strong communication skills
• This position is located in NYHQ, and offers the opportunity for a hybrid work environment (at least 4 days a week in office), providing flexibility and accessibility for qualified candidates.  

Come as You Are

Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

What We Offer

We’re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq’s overall success.

Nasdaq’s programs and rewards are intended to allow our employees to:

• Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
• Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
• Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
• Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
• Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities

For more information, visit Nasdaq Benefits & Rewards Career page.