Account Coordinator

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We are currently seeking an Account Coordinator for a Fortune 500 global Pharmaceutical client. This is an exciting opportunity to join a collaborative, innovative team in Irvine, CA, where you’ll play a key role in delivering exceptional customer experiences across a variety of projects.

As the Account Coordinator, you will manage all aspects of client projects from inception to completion, ensuring on-time, within-budget delivery with minimal supervision. You’ll work closely with the Client Services team and oversee projects like websites, apps, and marketing collateral. This is a 12-month contract with potential for extension and possible conversion to a permanent position. The role is on-site 2-3 days a week, with benefits provided for 40-hour work weeks.

Key Responsibilities:

• Provide regular project updates to the Supervisor.
• Develop a deep understanding of each project to communicate effectively with agency staff and ensure timely, budget-conscious execution.
• Proactively solve problems to maintain project schedules and ensure minimal delays.
• Maintain accurate records for all agency paperwork, estimates, billing, and timelines.
• Independently manage delegated projects from start to finish.
• Prepare project submissions for clients and Medical/Regulatory teams, coordinating project cycles and approvals, and reviewing changes with the Supervisor.
• Serve as the primary point of contact for clients regarding deliveries, scheduling, project estimates, and related matters.
• Collaborate with the Supervisor to provide input for the Creative Team and participate in creative development sessions.

Qualifications & Requirements:

• Bachelor’s degree (BS) required.
• 3-5 years of professional experience, ideally in an agency setting.
• Proficiency in Microsoft PowerPoint, Excel, and Outlook is preferred.
• Experience with Veeva is a plus.
• Strong multitasking abilities and experience working in fast-paced environments.
• Highly organized with a keen attention to detail.
• Proven ability to prioritize tasks and thrive in dynamic environments.
• Excellent interpersonal and communication skills, both written and verbal.
• Highly motivated and self-directed, with the ability to work independently.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Familiarity with standard business software applications.
• Strong potential for professional growth and development.

Perks & Benefits:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(k) Program
• Commuter Benefits
• eLearning and Education Reimbursement
• Ongoing Training & Development

To qualify for our benefits package, you must work over 30 hours per week and the assignment must be a minimum of 10 weeks.

If you meet the qualifications and are ready to take the next step in your career, apply now. Our recruitment team will guide you through the process and advocate on your behalf.

Application Deadline: February 21, 2024 

Employer Details:

• Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
• Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
• Onward Search is a drug-free workplace.
• Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing and technology. Our clients are continuously turning to us to fill their open positions. Therefore, there is no application deadline for this position, as we are seeking candidates for this type of role across all our clients on an ongoing basis.