Admin & Care Manager
Job Summary
Job Description
As an Admin & Care Manager at Xsolla, you'll ensure smooth office operations, manage travel arrangements, and execute company events. Responsibilities include maintaining a welcoming office environment, overseeing office supplies and equipment, planning domestic and international travel, and coordinating events. You'll need strong organizational and communication skills, experience in office management, travel coordination, and event planning. The role requires attention to detail, problem-solving abilities, and the capacity to work both independently and collaboratively.
Must have:
- Office management experience
- Travel & event planning skills
- Strong organizational abilities
- Excellent communication
- Proactive problem-solving
Good to have:
- Experience with Atlassian tools
Perks:
- Convenient work tools
- Latest Mac workplaces
- Free trainings
- Health insurance
- Flexible hours
- No dress code
- Comfortable office environment
5 skills required
Job Details
ABOUT US
At Xsolla, we believe that great games begin as ideas, driven by the curiosity, dedication, and grit of creators around the world. Our mission is to empower these visionaries by providing the support and resources they need to bring their games to life. We are committed to leveling the playing field, ensuring that every creator has the opportunity to share their passion with the world.
Headquartered in Los Angeles, with offices in Berlin, Seoul, and beyond, we partner with industry leaders like Valve, Twitch, and Ubisoft to clear the paths for innovation in gaming. Our global reach spans over 200 geographies, offering more than 700 payment methods in 130+ currencies.
Longevity Opportunity Vision Enjoy the game!
About the Role
As an Admin & Care Manager at Xsolla, you will play a pivotal role in ensuring smooth office operations, effective travel management, and the seamless execution of company events. This position is essential to creating a productive and welcoming environment for employees, clients, and visitors while driving efficiency and cost-effectiveness across administrative functions.
RESPONSIBILITIES
- Office Management & Administration:
- Maintain a clean, organized, and welcoming office environment.
- Oversee office supplies inventory and ensure timely reordering with cost optimization in mind.
- Manage office equipment and coordinate routine maintenance to ensure uninterrupted functionality.
- Enhance visitor experiences with excellent hospitality practices.
- Travel Management
- Plan and manage domestic and international travel arrangements, including flights, accommodations, transportation, and visa applications.
- Ensure strict adherence to company travel policies and identify opportunities for cost optimization.
- Provide proactive guidance to employees regarding travel itineraries, expense tracking, and addressing travel-related concerns.
- Event Coordination
- Plan and execute company events such as team meetings, employee engagement activities, and large-scale company events.
- Oversee event logistics, including venue selection, catering, vendor coordination, and on-site support.
- Develop and manage event budgets, ensuring cost-effective delivery and alignment with business objectives.
REQUIREMENTS
- Proven experience in office management, travel coordination, and event planning.
- Exceptional organisational and time management skills, with the ability to prioritise and multitask effectively.
- Strong communication and interpersonal skills, both verbal and written.
- Familiarity with travel booking and expense reporting systems (experience with Atlassian tools like Jira and Confluence is a plus).
- Attention to detail and a proactive problem-solving mindset.
- Ability to work autonomously and collaboratively in a team environment.
BENEFITS:
Convenient work tools
Latest Mac workplaces + additional hardware to make you more effective at work
Google Chat, Gmail, Google Drive, Confluence, Jira, GitLab
Professional growth
Free trainings and participation in specialized conferences
Rich knowledge exchange within the company
More perks
Health insurance (Medical, dental and optical)- Employee and dependants
Flexible hours: organize your day according to your needs and sprint & teamwork demands
No dress code
Comfortable and new office environment
PHYSICAL DEMANDS
The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodations.
The duties of this position may change from time to time so the individual and organization can achieve their results. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive. Xsolla KL Sdn Bhd takes your privacy very seriously, and will not sell or externally distribute any data received during the hiring process. Pursuant to the Personal Data Protection Act 2010 (“PDPA”), Xsolla KL Sdn Bhd is mindful and committed to the protection of your personal information and your privacy. Please direct any inquiries regarding your data privacy to careers@xsolla.com.
For more vacancies: https://xsolla.com/careers/vacancies
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About The Company
Xsolla's video game business engine helps game developers and publishers operate more efficiently and sell more games. Serving only the video game industry, Xsolla caters to businesses from indie to enterprise, with solutions that solve the complexities of distribution, marketing, and monetization so developers, publishers, and platform partners. Our goal is to increase your audience, sales and revenue.
Headquartered in Los Angeles, with offices worldwide, Xsolla operates as a merchant and seller of record for major gaming entities like Valve, Twitch, Ubisoft, Epic Games, and PUBG Corporation.
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