Executive Assistant to CEO, CTO and London Office Manager

Looking for an exciting opportunity to be part of a team that is revolutionising the medical industry? Look no further than FundamentalVR! As a global pioneer in immersive VR surgical skills training and performance data, we are changing how surgeons are trained and lowering the surgical risk to patients with our patented HapticVRTM technology.

Our unique hardware-agnostic platform allows surgeons to be trained in any setting, at any time, anywhere in the world, without the need for costly and resource-intensive wet labs, animal testing, or cadavers. Join us at FundamentalVR and be part of the future of medical training and patient care!

We are seeking a dedicated Executive Assistant who thrives in a dynamic environment and takes pride in providing exceptional support. The ideal candidate is highly organized, discreet, and proactive, with a "can-do" attitude that ensures tasks are handled seamlessly. They excel in managing core EA responsibilities while maintaining the highest level of professionalism and confidentiality. With a friendly and approachable demeanor, they build strong relationships and anticipate needs. If you have a heart for this role and love what you do, we’d love to hear from you!

This role is 100% based in our Farringdon, London office

Responsibilities will include (but are not limited to)

• Managing the London office, dealing with vendors and deliveries and ensuring it has necessary supplies, cleaning facilities, presents itself appropriately for the company and functions effectively. 
• Proactively manage CEO and CTO’s diaries & emails, ensuring their inboxes are organised effectively and responding to emails on their behalf as needed.
• Board and SLT meeting prep - organising onsite and offsite meetings, taking and circulating minutes and action items, . Stay on top of deliverables and deadlines on behalf of CEO.
• Support with presentations, check-ins, company meeting agenda, reports, and documentation (including NDA’s).
• Manage CEO & CTOs travel and events arrangements - including flights, accommodation, entertainment and expense returns. Time permitting, the EA may also be asked to manage travel and event arrangements for other members of the SLT.
• Manage the company travel booking system (TravelPerks).
• Events planning - arrange company-wide events including monthly company meetings, quarterly Engineering & Dev days, wrap parties, annual company offsite, and other events  as required. 
• Ownership of the ShipIt awards and Fundamentally A Star award
• Conduct research work as requested.
• Support CTO and CEO with tracking payments, invoices, and expenses.

• Must know Google Workspace through experience.
• Experience in presentation design, both in Google Workspace and PowerPoint.
• Exceptional organisational skills and keen attention to detail.
• Demonstrable experience providing support to C-Level executives.
• Strong oral and written communication skills, including proficiency in taking minutes and preparing reports.
• Strong work ethic, with the ability to maintain composure under pressure.
• Eagerness to learn and adapt to new challenges quickly.
• A proactive and 'can do' attitude.
• Experience in a high-growth startup or similar environment is preferable.
• Able to maintain a high degree of discretion and confidentiality at all times.

• AXA Private Healthcare
• Life Assurance
• Enhanced Maternity, Adoption and Paternity Leave
• Access to EAP and Mental Health provisions
• Work from home allowance - to enable to purchase items that would make working remotely more comfortable or productive
• 25 days of holidays per year (including 3 days between Xmas and New Year) + bank holidays + one extra day per year, up to a maximum of 30 days.
• Opportunity to participate in and become a key player in a fast-paced startup environment with lots of exciting growth opportunities
• Opportunity to work with VR plus haptics, the next frontier of simulation and virtual reality

Fundamental VR is an equal opportunity employer. We recruit, employ, train, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, or age.

At Fundamental VR, we have a clear vision: to be the place where a diverse mix of talented people want to come, stay, and do their best work. We pride ourselves on bringing the best medical training experiences to our clients around the world, and we know our company runs on the hard work and dedication of our passionate and creative employees.