Legal Executive Assistant

Scientific Games:

Scientific Games is the global leader in lottery games, sports betting and technology, and the partner of choice for government lotteries. From cutting-edge backend systems to exciting entertainment experiences and trailblazing retail and digital solutions, we elevate play every day. We push game designs to the next level and are pioneers in data analytics and iLottery. Built on a foundation of trusted partnerships, Scientific Games combines relentless innovation, legendary performance, and unwavering security to responsibly propel the global lottery industry ever forward.

Position Summary

This position provides organizational, administrative, and project support for the Scientific Games EVP, Global Legal and Public Policy and team. This person will perform complex administrative duties, which involve contact and exposure to all levels of management, in many cases in an international environment, necessitating the highest level of corporate image, diplomacy, confidentiality, discretion and judgment. Must be highly multitasked to meet compressed timelines. Must be self-motivated, able to handle detailed projects independently, able to take on special projects and be good at problem solving.

• Manage an extremely active calendar of appointments and schedules, ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively, keep them well informed of upcoming commitments and responsibilities and following up appropriately.
• Providing telephone coverage, maintaining/ordering supplies, copying, and handling mail/correspondence, organizes, creates and maintains all files and documents and interacting with visitors.
• Coordinate and manage international and domestic travel; arrange detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings and completing expense reports.
• Daily oversight of all Legal related invoicing and budget.
• Creates quality presentation materials.  Reviews and appropriately edits presentations.  Coordinates the development of materials and works effectively with appropriate individuals and conducts follow-up for various projects and ongoing tasks and responsibilities.
• Adheres to demanding timelines, maintains communication with other departments/individuals, and conducts follow-up for various projects and ongoing tasks and responsibilities.
• Coordinate onsite and offsite events for small and large groups (i.e., executive staff meetings, team off sites, annual team meetings)
• Manages internal and external requests and works closely with all departments, as appropriate, to ensure excellent communication, follow-up, and the delivery of quality work to internal and external clients.
• Assists in the achievement of overall corporate goals and objectives by working with management and other departments on special projects.
• Performs other duties as necessary to meet corporate objectives.

Qualifications

• At least 10 years of experience as a legal assistant
• Ability to interact professionally and confidentially with all levels of management and staff
• Strong organizational and time management skills
• Ability to take direction without follow up
• Strong teamwork and team synergy skills required
• Ability to prioritize and manage multiple tasks/projects and support multiple high-level executive positions
• Exhibit good judgment and decision-making skills
• Ability to meet tight deadlines, shift gears quickly, and work well under pressure
• Strong verbal and written communication skills
• Ability to work independently without supervision, be self-directed and demonstrate initiative
• Must possess a high level of confidentiality; business and work ethic, and discretion
• Ability to work overtime, if needed

Skills and Knowledge

• Expert knowledge of MS Office, i.e. Word, Excel, PowerPoint, and Outlook
• Typing – Scribe meetings
• Good written and verbal skills
• Expert ability in event planning, budgeting, etc.

Qualifications

Education

Bachelors degree in related field.

Years of Related Experience

5+ years experience

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, use hands, operate a computer, and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer and business equipment.

Work Conditions

Scientific Games, LLC and its affiliates (collectively, “SG”) are engaged in highly regulated gaming and lottery businesses.   As a result, certain SG employees may, among other things, be required to obtain a gaming or other license(s), undergo background investigations or security checks, or meet certain standards dictated by law, regulation or contracts.   In order to ensure SG complies with its regulatory and contractual commitments, as a condition to hiring and continuing to employ its employees, SG requires all of its employees to meet those requirements that are necessary to fulfill their individual roles.  As a prerequisite to employment with SG (to the extent permitted by law), you shall be asked to consent to SG conducting a due diligence/background investigation on you.

This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The employee in this position may be requested to perform other job-related tasks and responsibilities than those stated above. 
 

SG is an Equal Opportunity Employer and does not discriminate against applicants due to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. If you’d like more information about your equal employment opportunity rights as an applicant under the law, please click here for EEOC Poster.