Event Operations Coordinator

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re looking to hire an Operations Coordinator for a dynamic event management initiative. Join a team committed to advancing innovative ideas in the energy sector.

You’ll join the Operations team to provide logistical support for a high-profile event focused on collaboration between academia and industry. This is a contract opportunity. The role is located in Houston, Texas, and can be remote for the right person.

Operations Coordinator Responsibilities:

• Support the Director of Strategic Development to plan, communicate, and execute initiatives.
• Build and maintain relationships with vendors and venues that align with event vision.
• Orchestrate event details to ensure a seamless experience.
• Monitor expenses to support financial objectives.
• Oversee allocation and management of meeting spaces.
• Ensure all deadlines and dependencies are met.
• Coordinate catering, inventory, and deliverables specific to event requirements.
• Manage accommodations for partners and attendees.
• Support registration tailored to participants.
• Provide flexible support for additional tasks or events as needed.

Operations Coordinator Requirements:

• Bachelor’s degree in a relevant field and/or 2-5 years of experience in event planning, preferably in academic settings.
• Proven organizational skills with a history of managing multiple projects to precise deadlines within budget constraints.
• Dynamic personality capable of building strong relationships across all levels.
• Ability to travel domestically and internationally for event representation.
• Exceptional communication skills (written and oral), especially with academic audiences.
• Superior time management skills to thrive in a fast-paced environment.
• Familiarity with registration and virtual event platforms, particularly in educational contexts.
• Desire to work independently with minimal supervision in a demanding environment.
• Proficiency in Microsoft Office applications and familiarity with cloud-based event applications (e.g., Monday.com, Airtable, RainFocus).

Perks & Benefits:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401k Program
• Commuter Benefit
• eLearning
• Education Reimbursement
• Ongoing Training & Development

To qualify for our benefits package, you must work over 30 hours per week, and the length of assignment must be a minimum of 10 weeks.

To learn more about this Operations Coordinator opportunity, apply now. Our recruitment team will be in touch, guide you through the interview process, and advocate on your behalf.

Employer Details:

• Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
• Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
• Onward Search is a drug-free workplace.
• Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing and technology. Our clients are continuously turning to us to fill their open positions. Therefore, there is no application deadline for this position, as we are seeking candidates for this type of role across all our clients on an ongoing basis.