Office Coordinator (Mumbai)

2 Months ago • All levels • Administrative

Job Summary

Job Description

The Office Coordinator in Mumbai will be the primary point of contact for visitors and staff, ensuring smooth daily operations. Responsibilities include managing the front desk, meeting room bookings, office supplies, and vendor coordination. The role also involves supporting IT with basic troubleshooting and HR with candidate management and onboarding. Additional duties encompass managing office logistics, coordinating events, and supporting team engagement activities. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. Prior experience in office coordination or administration is preferred.
Must have:
  • Strong organizational skills
  • Excellent communication skills
  • Proficiency in MS Office Suite
  • Multitasking and problem-solving abilities
  • Front desk and office management experience
  • Managing office supplies and vendors

Job Details

About the Position:
We are seeking a highly organized and proactive Office Coordinator to join our dynamic team at our Mumbai studio. This junior yet critical role is perfect for someone who thrives in a fast-paced environment and enjoys ensuring the smooth day-to-day operation of the office while providing key administrative support to IT and HR departments. As the first point of contact for both visitors and staff, you will play an essential role in creating a welcoming, efficient, and well-organized workspace.


Key Responsibilities:

Front Desk & Office Management

  • Greet visitors, answer incoming calls, and manage meeting room bookings.
  • Maintain a tidy, functional, and well-stocked office environment.
  • Oversee office supplies, pantry stock, and vendor coordination.
  • Assist with scheduling office maintenance, cleaning, and security services.

Facilities & Admin Support

  • Manage courier deliveries, mail, and in-office logistics.
  • Assist with coordinating office events, team activities, and office decor.
  • Help with travel arrangements and logistics for visiting staff.
  • Support IT with basic troubleshooting, equipment tracking, and setup assistance.

HR & IT Support

  • Assist candidates and new joiners on interview and joining days, providing a seamless experience.
  • Escort candidates to interview rooms and guide new employees through their onboarding process.
  • Manage and issue ID access cards for employees, ensuring proper documentation and coordination.
  • Collaborate with HR, IT, and security to ensure smooth access management.
  • Help IT in asset tracking and checking in external vendors.
  • Handle basic administrative tasks to support seamless coordination between departments.

Culture & Connectivity

  • Reinforce company culture by assisting with team engagement activities and celebrating company milestones.
  • Maintain and update Screenly with key updates, announcements, and events to ensure the Mumbai team stays connected with other studios.
  • Support initiatives that strengthen collaboration and connectivity between global teams.

Skills Required:

  • Strong organizational skills with a keen eye for detail.
  • A friendly, professional demeanor with excellent communication skills.
  • Ability to multitask and problem-solve in a fast-paced environment.
  • Previous experience in office coordination, administration, or front desk roles is preferred.
  • Proficiency in MS Office Suite (Excel, Word, and Outlook).

Why Join Us?
You’ll be an integral part of a vibrant, supportive team that values collaboration and personal growth. We offer an exciting opportunity to work in a creative and innovative environment while supporting the smooth operation of our Mumbai studio.

Similar Jobs

Ubisoft - Marketing Strategy Studies, Games & Brands - Internship

Ubisoft

Paris, Île-de-France, France (On-Site)
1 Month ago
UPF Industries  - Transportation Analyst

UPF Industries

Grand Rapids, Michigan, United States (On-Site)
1 Week ago
Omitron - Flight Safety Watch Stander

Omitron

Fort Belvoir, Virginia, United States (On-Site)
3 Weeks ago
ByteDance - Senior Software Engineer - Automation Testing Tools and AI-Driven Quality Assurance Technology

ByteDance

San Jose, California, United States (On-Site)
5 Months ago
HP - Supply Chain Intern

HP

Barueri, São Paulo, Brazil (On-Site)
6 Months ago
Rackspace Technology - Senior Systems Engineer HPC

Rackspace Technology

United States (Remote)
1 Month ago
Assystems - Contracts Specialist

Assystems

Gurugram, Haryana, India (On-Site)
7 Months ago
Tesla - Fire Protection Systems Internship

Tesla

Brandenburg, Germany (On-Site)
3 Months ago
PwC - Secretary

PwC

Bangkok, Bangkok, Thailand (On-Site)
8 Months ago
Cadence Design Systems - IT-Staff Systems Engineer

Cadence Design Systems

Bengaluru, Karnataka, India (On-Site)
8 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

pipa studios - Talent Pool for Game Designer/UX

pipa studios

São Paulo, State Of São Paulo, Brazil (On-Site)
2 Years ago
Landor - People Manager

Landor

Mumbai, Maharashtra, India (On-Site)
6 Days ago
Scopely - Global Sr. Payroll Specialist

Scopely

Mexico City, Mexico City, Mexico (Hybrid)
2 Months ago
Valeo - Productivity Buyer (Junior)

Valeo

Skawina, Lesser Poland Voivodeship, Poland (On-Site)
2 Weeks ago
Univision - Director, Travel & Hospitality

Univision

New York, United States (On-Site)
3 Weeks ago
FICO - Sr. Manager, Business Transformation

FICO

United States (Remote)
2 Weeks ago
Veeam Software - HRIS Business Analyst (Workday Learning)

Veeam Software

Bucharest, Bucharest, Romania (Hybrid)
1 Month ago
Coda - Customer Support Specialist (Mandarin, Malay & English)

Coda

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (Hybrid)
2 Months ago
Axon - Quote-to-Cash Transactions Compliance Manager

Axon

Scottsdale, Arizona, United States (On-Site)
2 Weeks ago
Marsh McLennan - Sales Development of New Business

Marsh McLennan

Madrid, Community Of Madrid, Spain (Hybrid)
1 Week ago

Get notifed when new similar jobs are uploaded

Jobs in Mumbai, Maharashtra, India

Liquid Asia - Tell Us Who You Are!

Liquid Asia

Mumbai, Maharashtra, India (On-Site)
3 Weeks ago
PwC - Manager- Kolkata DN 57 - Technology Consulting

PwC

Kolkata, West Bengal, India (On-Site)
8 Months ago
Interactive Brokers - Client Services Representative: Funds & Banking

Interactive Brokers

Mumbai, Maharashtra, India (On-Site)
7 Months ago
Capgemini - Workato

Capgemini

Bengaluru, Karnataka, India (On-Site)
2 Weeks ago
Granicus - DevOps Engineer II

Granicus

Bengaluru, Karnataka, India (Hybrid)
3 Months ago
NetBrain - Senior Network Automation Engineer

NetBrain

Hyderabad, Telangana, India (Hybrid)
1 Month ago
Capgemini - Knowledge Management

Capgemini

Bengaluru, Karnataka, India (On-Site)
1 Month ago
PwC - IN_Associate_Azure Cloud Data Engineer_OneCloud _Advisory _Bangalore

PwC

Gurugram, Haryana, India (On-Site)
6 Months ago
Capgemini - Bid Manager

Capgemini

Mumbai, Maharashtra, India (On-Site)
2 Weeks ago
Hitachi - MS Dynamics CRM Technical Architect/ Lead

Hitachi

Pune, Maharashtra, India (On-Site)
7 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

NinjaVan - Internship - Procurement

NinjaVan

Subang Jaya, Selangor, Malaysia (On-Site)
7 Months ago
Nintendo - Senior Manager, Engineering Infrastructure and IT (NTD)

Nintendo

Redmond, Washington, United States (On-Site)
1 Month ago
IGT - Lottery Field Service Technician I- ( Warren, MI)

IGT

Michigan, United States (On-Site)
5 Months ago
Tesla - Mobile Service Dispatcher

Tesla

Utrecht, Utrecht, Netherlands (On-Site)
3 Months ago
ION - Trading Systems Engineer - 9320

ION

London, England, United Kingdom (On-Site)
7 Months ago
Playkot - IT Asset Manager

Playkot

Belgrade, Serbia (Remote)
3 Months ago
Tesla - Service Advisor

Tesla

Raisio, Southwest Finland, Finland (On-Site)
3 Months ago
Next Level Business Services - SAP  Success Factors Consultant

Next Level Business Services

Boston, Massachusetts, United States (On-Site)
7 Months ago
Next Level Business Services - Cognos Administrator

Next Level Business Services

Beaverton, Oregon, United States (On-Site)
7 Months ago
Nintendo - Senior Engineer, Installer (NTD)

Nintendo

Redmond, Washington, United States (On-Site)
10 Months ago

Get notifed when new similar jobs are uploaded

About The Company

Goodbye Kansas Studios offers award-winning and uniquely integrated services for feature films, TV series, commercials, games and trailers. Expertise includes VFX, FX, CG productions, 3D Face and body Scanning, Digital Humans, Creature and character design, Performance Capture, Animation and Real-time expertise. The company have offices in Stockholm - with a performance capture and scanning studio included - as well as London. 

Mumbai, Maharashtra, India (On-Site)

View All Jobs

Get notified when new jobs are added by Goodbye Kansas Studios

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug