Outscal Logooutscal logo

Office Coordinator (Mumbai)

11 Hours ago • All levels • Administrative

Job Summary

Job Description

The Office Coordinator in Mumbai will be the primary point of contact for visitors and staff, ensuring smooth daily operations. Responsibilities include managing the front desk, meeting room bookings, office supplies, and vendor coordination. The role also involves supporting IT with basic troubleshooting and HR with candidate management and onboarding. Additional duties encompass managing office logistics, coordinating events, and supporting team engagement activities. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. Prior experience in office coordination or administration is preferred.
Must have:
  • Strong organizational skills
  • Excellent communication skills
  • Proficiency in MS Office Suite
  • Multitasking and problem-solving abilities
  • Front desk and office management experience
  • Managing office supplies and vendors

Job Details

About the Position:
We are seeking a highly organized and proactive Office Coordinator to join our dynamic team at our Mumbai studio. This junior yet critical role is perfect for someone who thrives in a fast-paced environment and enjoys ensuring the smooth day-to-day operation of the office while providing key administrative support to IT and HR departments. As the first point of contact for both visitors and staff, you will play an essential role in creating a welcoming, efficient, and well-organized workspace.


Key Responsibilities:

Front Desk & Office Management

  • Greet visitors, answer incoming calls, and manage meeting room bookings.
  • Maintain a tidy, functional, and well-stocked office environment.
  • Oversee office supplies, pantry stock, and vendor coordination.
  • Assist with scheduling office maintenance, cleaning, and security services.

Facilities & Admin Support

  • Manage courier deliveries, mail, and in-office logistics.
  • Assist with coordinating office events, team activities, and office decor.
  • Help with travel arrangements and logistics for visiting staff.
  • Support IT with basic troubleshooting, equipment tracking, and setup assistance.

HR & IT Support

  • Assist candidates and new joiners on interview and joining days, providing a seamless experience.
  • Escort candidates to interview rooms and guide new employees through their onboarding process.
  • Manage and issue ID access cards for employees, ensuring proper documentation and coordination.
  • Collaborate with HR, IT, and security to ensure smooth access management.
  • Help IT in asset tracking and checking in external vendors.
  • Handle basic administrative tasks to support seamless coordination between departments.

Culture & Connectivity

  • Reinforce company culture by assisting with team engagement activities and celebrating company milestones.
  • Maintain and update Screenly with key updates, announcements, and events to ensure the Mumbai team stays connected with other studios.
  • Support initiatives that strengthen collaboration and connectivity between global teams.

Skills Required:

  • Strong organizational skills with a keen eye for detail.
  • A friendly, professional demeanor with excellent communication skills.
  • Ability to multitask and problem-solve in a fast-paced environment.
  • Previous experience in office coordination, administration, or front desk roles is preferred.
  • Proficiency in MS Office Suite (Excel, Word, and Outlook).

Why Join Us?
You’ll be an integral part of a vibrant, supportive team that values collaboration and personal growth. We offer an exciting opportunity to work in a creative and innovative environment while supporting the smooth operation of our Mumbai studio.

Similar Jobs

Virtuos - 3D Environment Art Manager

Virtuos

Vietnam (On-Site)
1 Day ago
Tesla - Service Technician Apprenticeship

Tesla

South Holland, Netherlands (On-Site)
1 Month ago
Kabam - Accounting Co-op

Kabam

Vancouver, British Columbia, Canada (Hybrid)
4 Weeks ago
Just Play GmbH - Lead Product Manager - Engagement

Just Play GmbH

(Remote)
2 Months ago
CloudHire - Backend Software Engineer

CloudHire

India (Remote)
1 Week ago
Onward Search - IT Application Analyst

Onward Search

Rochester, Minnesota, United States (Remote)
1 Day ago
Virtuos - Office Administrator

Virtuos

Malaysia (On-Site)
1 Day ago
The Walt Disney Company - Customer Service Coordinator

The Walt Disney Company

Sydney, New South Wales, Australia (On-Site)
20 Hours ago
Dun & Bradstreet - Early Talent Network

Dun & Bradstreet

Jacksonville, Florida, United States (On-Site)
5 Months ago
Tesla - Automotive Technician/Mechatronics Technician

Tesla

Bavaria, Germany (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

WebMD - Financial Accountant (m/w/d)

WebMD

United Kingdom (On-Site)
3 Months ago
Virtuos - Procedural Software Engineer

Virtuos

Poland (Hybrid)
1 Day ago
Tesla - Project Manager, Facility Management Services EMEA

Tesla

North Holland, Netherlands (On-Site)
1 Month ago
Tesla - Service Technician Apprentice

Tesla

Odense, Denmark (On-Site)
1 Month ago
PwC - Senior market analyst in government and public sector practice

PwC

Kyiv, Kyiv City, Ukraine (On-Site)
5 Months ago
AGS - American Gaming Systems - Field Service Technician I

AGS - American Gaming Systems

Oklahoma, United States (On-Site)
3 Weeks ago
PwC - Tech Workforce Management - Senior Associate

PwC

Amman, Amman Governorate, Jordan (On-Site)
4 Months ago
Tesla - Service Operations Lead

Tesla

Vienna, Vienna, Austria (On-Site)
1 Month ago
Samsung Semiconductor - Senior Engineer, DRAM Applications

Samsung Semiconductor

San Diego, California, United States (On-Site)
11 Hours ago
Canva - Corporate Controller

Canva

Los Angeles, California, United States (Remote)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in Mumbai, Maharashtra, India

BrightEdge - Devops Engineer

BrightEdge

Hyderabad, Telangana, India (On-Site)
5 Months ago
Scientific Games  - Software Quality Assurance Engineer

Scientific Games

Bengaluru, Karnataka, India (On-Site)
2 Months ago
InMobiInMobi - Director of Marketing, APAC - InMobi Advertising

InMobiInMobi

Bengaluru, Karnataka, India (On-Site)
2 Months ago
CloudHire - Salesforce Developer L5/6 (Vlocity)

CloudHire

Telangana, India (Remote)
1 Week ago
Hitachi - Inside Sales Specialist

Hitachi

Pune, Maharashtra, India (On-Site)
5 Months ago
PwC - Associate|Oracle fusion Technical|Oracle|Advisory|Kolkata’

PwC

Kolkata, West Bengal, India (On-Site)
3 Months ago
Ubisoft - Animator

Ubisoft

Pune, Maharashtra, India (On-Site)
1 Day ago
PwC - IN_Director_Decarbonization_Decarbonization_Advisory_Kolkata

PwC

Kolkata, West Bengal, India (On-Site)
5 Months ago
Nielsen Holdings - Senior Software Engineer - Bigdata (Java/Scala , Spark, Python, AWS )

Nielsen Holdings

Gurugram, Haryana, India (Hybrid)
5 Months ago
Jigya - ITC Limited - IT Manager for Adobe Experience Manager (AEM) & Digital Assets

Jigya

Bengaluru, Karnataka, India (On-Site)
4 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

Nolimit City - System Administrator

Nolimit City

Stockholm, Stockholm County, Sweden (On-Site)
4 Months ago
Aristocrat Gaming - Order Fulfillment Operator - Production

Aristocrat Gaming

Barcelona, Catalonia, Spain (On-Site)
1 Week ago
Every matrix - Incident Manager

Every matrix

Lviv, Lviv Oblast, Ukraine (Hybrid)
1 Week ago
The Walt Disney Company - Hotel Front Desk Host - Weekday Part Time

The Walt Disney Company

Hong Kong (On-Site)
1 Day ago
Welevel - Executive Assistant

Welevel

Munich, Bavaria, Germany (On-Site)
3 Weeks ago
Sphere Entertainment Co - Box Office Supervisor (Full-Time)

Sphere Entertainment Co

Las Vegas, Nevada, United States (On-Site)
4 Months ago
Axinous - Financial Representative, Events & Accounting

Axinous

Sahibzada Ajit Singh Nagar, Punjab, India (On-Site)
1 Week ago
SmileGate - General Affairs Team Leader

SmileGate

Seongnam-si, Gyeonggi-do, South Korea (On-Site)
1 Day ago
Assystems - Contracts Specialist

Assystems

Gurugram, Haryana, India (On-Site)
4 Months ago
Aristocrat Gaming - Field Engineering Supervisor

Aristocrat Gaming

Tulsa, Oklahoma, United States (Hybrid)
4 Weeks ago

Get notifed when new similar jobs are uploaded

About The Company

Goodbye Kansas Studios offers award-winning and uniquely integrated services for feature films, TV series, commercials, games and trailers. Expertise includes VFX, FX, CG productions, 3D Face and body Scanning, Digital Humans, Creature and character design, Performance Capture, Animation and Real-time expertise. The company have offices in Stockholm - with a performance capture and scanning studio included - as well as London. 

Maharashtra, India (On-Site)

Mumbai, Maharashtra, India (On-Site)

Mumbai, Maharashtra, India (On-Site)

Mumbai, Maharashtra, India (On-Site)

Mumbai, Maharashtra, India (On-Site)

View All Jobs

Get notified when new jobs are added by Goodbye Kansas Studios

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug