Office Operations Specialist

4 Months ago • All levels • Administrative

Job Summary

Job Description

The Office Operations Specialist will provide comprehensive administrative support in office management, procurement, asset tracking, policy development, and SOP creation. Responsibilities include managing office facilities, planning layouts, overseeing budgets and contracts, ensuring compliance, enhancing employee experience, coordinating staff activities, and acting as a key communicator between stakeholders. The role requires strong communication, organizational skills, and proficiency in Microsoft Office, with bilingual English and Chinese skills essential. Experience in an administrative role or multicultural setting is preferred.
Must have:
  • Comprehensive administrative support
  • Office facility management
  • Budget and contract oversight
  • Policy and SOP development
  • Strong communication skills
  • Bilingual (English & Chinese)
Good to have:
  • Experience with office renovations
  • Experience in a multicultural setting
  • Interest in the tech industry

Job Details

About the Hiring Team

The Overseas Administration Department is an integral part of Tencent's global operations, responsible for establishing offices and overseeing administrative functions on an international scale. This dedicated team plays a crucial role in ensuring the efficient functioning of Tencent's global initiatives by coordinating logistics and managing office-related tasks. With a focus on optimization and efficient management, the department contributes significantly to the overall success of Tencent's international endeavors.

What the Role Entails

About Tencent

Tencent is a world-leading internet and technology company that develops innovative products and services to improve the quality of life of people around the world. Founded in 1998 with its headquarters in Shenzhen China, our guiding principle is to use technology for good.



We are not only a major video game publisher in the world, we also produce other high-quality digital content, enriching interactive entertainment experiences for people around the globe. We offer a range of services such as cloud computing, advertising, FinTech, and other enterprise services to support our clients' digital transformation and business growth.

  • Providing comprehensive administrative support in office management, procurement, and asset tracking while developing policies and SOPs.
  • Managing office facilities to ensure they are clean, safe, and fully operational through inspections, repairs, and contractor supervision.
  • Planning office layouts, seating arrangements, and space utilization, as well as coordinating office moves and renovations.
  • Overseeing budgets, inventory, contracts, and procurement of materials and supplies.
  • Ensuring compliance with health, safety, and security regulations and company policies.
  • Enhancing the employee experience by introducing workplace improvements and amenities.
  • Coordinating and executing daily staff activities and organizing festive events to enhance employee engagement and promote a positive company culture.
  • Acting as a key communicator between stakeholders, employees, and cross-functional teams (HR, IT, and Finance).
  • Supporting international teams and HQ alignment on workplace operations.
  • Handling ad-hoc tasks and resolving facility-related issues promptly.

Who We Look For

Skills:

  • Detail-oriented, organized, and reliable.
  • Strong communicator and team player, flexible and willing to adapt.
  • Able to handle multiple tasks in a busy environment.
  • Proficient in Microsoft Office (Advanced level preferred).
  • Bilingual proficiency in English and Chinese language skills.

Preferred Qualification:

  • Experience in an administrative role or in a multicultural setting.
  • Proven experience in managing office renovation projects, as this is considered an added advantage for the role
  • Interest in the tech industry and understanding of corporate office dynamics.

Equal Employment Opportunity at Tencent

As an equal opportunity employer, we firmly believe that diverse voices fuel our innovation and allow us to better serve our users and the community. We foster an environment where every employee of Tencent feels supported and inspired to achieve individual and common goals.

Similar Jobs

Electronic Arts - Development Director II - Core Gameplay

Electronic Arts

Kirkland, Washington, United States (On-Site)
4 Months ago
Aristocrat Gaming - Unity Developer

Aristocrat Gaming

Barcelona, Catalonia, Spain (Hybrid)
1 Month ago
ByteDance - Architect - AML Engine

ByteDance

San Jose, California, United States (On-Site)
6 Months ago
Intrepid Studios,  Inc  - DevOps Engineer (Kubernetes & Cloud Services)

Intrepid Studios, Inc

Canada (On-Site)
8 Months ago
Aristocrat Gaming - Game Producer

Aristocrat Gaming

London, England, United Kingdom (Hybrid)
2 Months ago
Nintendo - HR Applications Specialist (m/f/d)

Nintendo

Frankfurt, Hessen, Germany (On-Site)
6 Months ago
Next Level Business Services - Salesforce Developer

Next Level Business Services

San Francisco, California, United States (On-Site)
6 Months ago
PwC - Executive Assistant

PwC

Cairo, Cairo Governorate, Egypt (On-Site)
4 Months ago
Next Level Business Services - SAP Security & GRC Admin

Next Level Business Services

Charlotte, North Carolina, United States (On-Site)
6 Months ago
Keywords Studios - Clinical Trial Labeling Compliance Specialist

Keywords Studios

Indiana, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Tencent - Senior Legal Counsel, Privacy & Data Protection

Tencent

(On-Site)
2 Months ago
Aristocrat Gaming - Senior Associate CRM Manager

Aristocrat Gaming

Barcelona, Catalonia, Spain (Hybrid)
2 Months ago
Electronic Arts - Development Director II - Core Gameplay

Electronic Arts

Kirkland, Washington, United States (On-Site)
4 Months ago
Intrepid Studios,  Inc  - Human Resources Manager

Intrepid Studios, Inc

Canada (On-Site)
8 Months ago
Aristocrat Gaming - Senior ASO and ASA Manager

Aristocrat Gaming

Barcelona, Catalonia, Spain (Hybrid)
2 Months ago
PlayStation Global - Principal Software Engineer - Android / UI

PlayStation Global

Carlsbad, California, United States (On-Site)
1 Month ago
Intrepid Studios,  Inc  - Associate Software Engineer

Intrepid Studios, Inc

(Remote)
2 Months ago
PwC - IN_Senior Associate_ Dot Net Developer Engineer_D&A_Advisory_Mumbai

PwC

Mumbai, Maharashtra, India (On-Site)
5 Months ago
Omnissa - Manager - Technical Publication or Information experience

Omnissa

Bengaluru, Karnataka, India (Hybrid)
6 Months ago
Aristocrat Gaming - Data Analyst

Aristocrat Gaming

Barcelona, Catalonia, Spain (Hybrid)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Razer - Senior Channel & Merchant Success Specialist

Razer

Shah Alam, Selangor, Malaysia (On-Site)
7 Months ago
NinjaVan - Senior Executive, Human Resources (Talent Acquisition)

NinjaVan

Subang Jaya, Selangor, Malaysia (On-Site)
6 Months ago
HP - Manufacturing Technician

HP

Penang, Malaysia (On-Site)
3 Months ago
Animoca Brands - Game Developer

Animoca Brands

Malaysia (Remote)
7 Months ago
Xsolla - Software Engineer (Site Builder)

Xsolla

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (Hybrid)
1 Month ago
ByteDance - Asset Manager, Datacenter Infrastructure and Services

ByteDance

Kulai, Johor, Malaysia (On-Site)
1 Month ago
NinjaVan - Internship (Facilities)

NinjaVan

Shah Alam, Selangor, Malaysia (On-Site)
6 Months ago
NinjaVan - Intern, Automation (Warehouse)

NinjaVan

Shah Alam, Selangor, Malaysia (On-Site)
6 Months ago
PwC - Manager - Corporate Finance

PwC

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
7 Months ago
Razer - Senior Channel & Merchant Success Specialist

Razer

Shah Alam, Selangor, Malaysia (On-Site)
7 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

Dream Sports - IT Manager

Dream Sports

Pune, Maharashtra, India (On-Site)
2 Months ago
Inspired Entertainment - Seasonal Arcade Host

Inspired Entertainment

(On-Site)
1 Month ago
Company3 Method Studios - Senior Manager IT

Company3 Method Studios

Pune, Maharashtra, India (On-Site)
7 Months ago
Extreme Network - Cloud Database Administrator (9466)

Extreme Network

Toronto, Ontario, Canada (Hybrid)
6 Months ago
Warner Bros Games - Office Administrator

Warner Bros Games

Troy, New York, United States (Hybrid)
1 Month ago
Flying Bark Productions - Systems Engineer

Flying Bark Productions

Sydney, New South Wales, Australia (Hybrid)
1 Month ago
Xsolla - Database Administrator

Xsolla

Montreal, Quebec, Canada (Hybrid)
4 Weeks ago
Tesla - AV Support Integration Internship

Tesla

Brandenburg, Germany (On-Site)
2 Months ago
Samsung Semiconductor - Staff Software Engineer – Platform

Samsung Semiconductor

San Jose, California, United States (Hybrid)
1 Month ago
Trek - Service Technician/Advisor

Trek

Santa Rosa, California, United States (On-Site)
3 Months ago

Get notifed when new similar jobs are uploaded

About The Company

Tencent is a world-leading internet and technology company that develops innovative products and services to improve the quality of life of people around the world.


Founded in 1998 with its headquarters in Shenzhen, China, Tencent's guiding principle is to use technology for good. Our communication and social services connect more than one billion people around the world, helping them to keep in touch with friends and family, access transportation, pay for daily necessities, and even be entertained.


Tencent also publishes some of the world's most popular video games and other high-quality digital content, enriching interactive entertainment experiences for people around the globe.


Tencent also offers a range of services such as cloud computing, advertising, FinTech, and other enterprise services to support our clients' digital transformation and business growth.


Tencent has been listed on the Stock Exchange of Hong Kong since 2004.

Shenzhen, Guangdong Province, China (On-Site)

London, England, United Kingdom (On-Site)

Shenzhen, Guangdong Province, China (On-Site)

Shenzhen, Guangdong Province, China (On-Site)

Shenzhen, Guangdong Province, China (On-Site)

View All Jobs

Get notified when new jobs are added by Tencent

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug