Office Operations Specialist

3 Months ago • All levels • Administrative

Job Summary

Job Description

The Office Operations Specialist will provide comprehensive administrative support in office management, procurement, asset tracking, policy development, and SOP creation. Responsibilities include managing office facilities, planning layouts, overseeing budgets and contracts, ensuring compliance, enhancing employee experience, coordinating staff activities, and acting as a key communicator between stakeholders. The role requires strong communication, organizational skills, and proficiency in Microsoft Office, with bilingual English and Chinese skills essential. Experience in an administrative role or multicultural setting is preferred.
Must have:
  • Comprehensive administrative support
  • Office facility management
  • Budget and contract oversight
  • Policy and SOP development
  • Strong communication skills
  • Bilingual (English & Chinese)
Good to have:
  • Experience with office renovations
  • Experience in a multicultural setting
  • Interest in the tech industry

Job Details

About the Hiring Team

The Overseas Administration Department is an integral part of Tencent's global operations, responsible for establishing offices and overseeing administrative functions on an international scale. This dedicated team plays a crucial role in ensuring the efficient functioning of Tencent's global initiatives by coordinating logistics and managing office-related tasks. With a focus on optimization and efficient management, the department contributes significantly to the overall success of Tencent's international endeavors.

What the Role Entails

About Tencent

Tencent is a world-leading internet and technology company that develops innovative products and services to improve the quality of life of people around the world. Founded in 1998 with its headquarters in Shenzhen China, our guiding principle is to use technology for good.



We are not only a major video game publisher in the world, we also produce other high-quality digital content, enriching interactive entertainment experiences for people around the globe. We offer a range of services such as cloud computing, advertising, FinTech, and other enterprise services to support our clients' digital transformation and business growth.

  • Providing comprehensive administrative support in office management, procurement, and asset tracking while developing policies and SOPs.
  • Managing office facilities to ensure they are clean, safe, and fully operational through inspections, repairs, and contractor supervision.
  • Planning office layouts, seating arrangements, and space utilization, as well as coordinating office moves and renovations.
  • Overseeing budgets, inventory, contracts, and procurement of materials and supplies.
  • Ensuring compliance with health, safety, and security regulations and company policies.
  • Enhancing the employee experience by introducing workplace improvements and amenities.
  • Coordinating and executing daily staff activities and organizing festive events to enhance employee engagement and promote a positive company culture.
  • Acting as a key communicator between stakeholders, employees, and cross-functional teams (HR, IT, and Finance).
  • Supporting international teams and HQ alignment on workplace operations.
  • Handling ad-hoc tasks and resolving facility-related issues promptly.

Who We Look For

Skills:

  • Detail-oriented, organized, and reliable.
  • Strong communicator and team player, flexible and willing to adapt.
  • Able to handle multiple tasks in a busy environment.
  • Proficient in Microsoft Office (Advanced level preferred).
  • Bilingual proficiency in English and Chinese language skills.

Preferred Qualification:

  • Experience in an administrative role or in a multicultural setting.
  • Proven experience in managing office renovation projects, as this is considered an added advantage for the role
  • Interest in the tech industry and understanding of corporate office dynamics.

Equal Employment Opportunity at Tencent

As an equal opportunity employer, we firmly believe that diverse voices fuel our innovation and allow us to better serve our users and the community. We foster an environment where every employee of Tencent feels supported and inspired to achieve individual and common goals.

Similar Jobs

Tripledot Studios - Senior Unity Software Engineer

Tripledot Studios

Jakarta, Jakarta, Indonesia (Hybrid)
4 Months ago
Tencent - Global Communications Intern

Tencent

Beijing, Beijing, China (On-Site)
3 Months ago
Dream Sports - ML Engineer

Dream Sports

Mumbai, Maharashtra, India (On-Site)
3 Months ago
Intrepid Studios,  Inc  - Senior Gameplay Engineer

Intrepid Studios, Inc

San Diego, California, United States (On-Site)
1 Month ago
Omnissa - Member of technical staff (C++, JavaScript, React, HTML5)

Omnissa

Bengaluru, Karnataka, India (Hybrid)
5 Months ago
PlayStation Global - IT Support Engineer II

PlayStation Global

United Kingdom (Remote)
6 Days ago
White Hat Gaming  - Network Operations Center – Level 2 Support Engineer

White Hat Gaming

Western Cape, South Africa (Hybrid)
6 Days ago
Logitech - (French Speaking) Technical Support Representative, Enterprise & Video Collaboration

Logitech

Cork, County Cork, Ireland (On-Site)
5 Months ago
AGS - American Gaming Systems - Field Service Lead

AGS - American Gaming Systems

Alabama, United States (On-Site)
1 Week ago
Onward Search - Application Engineer III

Onward Search

Los Angeles, California, United States (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Tripledot Studios - Monetisation Director

Tripledot Studios

London, England, United Kingdom (Hybrid)
4 Months ago
Aristocrat Gaming - Growth Analyst

Aristocrat Gaming

Barcelona, Catalonia, Spain (Hybrid)
4 Days ago
Tripledot Studios - Senior Data Engineer

Tripledot Studios

Barcelona, Catalonia, Spain (On-Site)
2 Months ago
PlayStation Global - Senior Manager, Creative - Global Licensed Merchandise

PlayStation Global

Aliso Viejo, California, United States (Hybrid)
5 Days ago
Omnissa - Manager - Technical Publication or Information experience

Omnissa

Bengaluru, Karnataka, India (Hybrid)
5 Months ago
Tesla - Customer Support Supervisor

Tesla

Berlin, Berlin, Germany (On-Site)
1 Month ago
PwC - IN_Manager_ Scrum Master_Advisory Corporate_Advisory_ Bangalore

PwC

Bengaluru, Karnataka, India (On-Site)
5 Months ago
ByteDance - Machine Learning Engineer - Machine Learning Infrastructure

ByteDance

Seattle, Washington, United States (On-Site)
5 Months ago
Intrepid Studios,  Inc  - DevOps Engineer (Kubernetes & Cloud Services)

Intrepid Studios, Inc

Canada (On-Site)
7 Months ago
Easy Brain - 2D Unity Animator

Easy Brain

Limassol, Limassol, Cyprus (Hybrid)
6 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Electronic Arts - Junior Software Engineer - Full Stack

Electronic Arts

Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia (On-Site)
1 Week ago
Electronic Arts - DevOps Engineer II

Electronic Arts

Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia (On-Site)
20 Hours ago
NinjaVan - Internship (Facilities)

NinjaVan

Shah Alam, Selangor, Malaysia (On-Site)
5 Months ago
PwC - Experienced Associate, Transaction Services

PwC

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
6 Months ago
NinjaVan - Internship (Operation Excellence)

NinjaVan

Shah Alam, Selangor, Malaysia (On-Site)
5 Months ago
Streamline Media Group  Inc  - VFX Artist

Streamline Media Group Inc

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
8 Months ago
NinjaVan - Salesman (Ninja Mart-FMCG)

NinjaVan

Penang, Malaysia (On-Site)
5 Months ago
ByteDance - Datacenter Operation Lead, Infrastructure Engineering

ByteDance

Kulai, Johor, Malaysia (On-Site)
2 Months ago
Streamline Media Group  Inc  - Social Media & Community Manager - Publishing

Streamline Media Group Inc

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
4 Months ago
Razer - Senior Data Scientist

Razer

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
6 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

EXUSIA - Ab Initio CoE Administrator

EXUSIA

India (Remote)
5 Months ago
Lionsgate Games - Executive Assistant

Lionsgate Games

Santa Monica, California, United States (On-Site)
1 Week ago
Kaseya - Senior Engineer - Cloud Ops

Kaseya

Bengaluru, Karnataka, India (On-Site)
5 Months ago
PhonePe - Site Reliability Engineer - Systems

PhonePe

Bengaluru, Karnataka, India (On-Site)
4 Months ago
ION - Microsoft System Engineer, Italy

ION

Italy (Hybrid)
5 Months ago
Aristocrat Gaming - Associate Principle Engineer

Aristocrat Gaming

Noida, Uttar Pradesh, India (Hybrid)
2 Months ago
Aristocrat Gaming - Risk, Fraud & Payments Analyst

Aristocrat Gaming

Sliema, Malta (Hybrid)
1 Week ago
Keywords Studios (Player Support) - Clinical Trial Labeling Compliance Specialist

Keywords Studios (Player Support)

Indiana, United States (On-Site)
2 Weeks ago
The Walt Disney Company - Poolside Server Assistant

The Walt Disney Company

Kapolei, Hawaii, United States (On-Site)
1 Week ago
CD PROJEKT RED - Workplace Experience Coordinator

CD PROJEKT RED

Boston, Massachusetts, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

About The Company

Tencent is a world-leading internet and technology company that develops innovative products and services to improve the quality of life of people around the world.


Founded in 1998 with its headquarters in Shenzhen, China, Tencent's guiding principle is to use technology for good. Our communication and social services connect more than one billion people around the world, helping them to keep in touch with friends and family, access transportation, pay for daily necessities, and even be entertained.


Tencent also publishes some of the world's most popular video games and other high-quality digital content, enriching interactive entertainment experiences for people around the globe.


Tencent also offers a range of services such as cloud computing, advertising, FinTech, and other enterprise services to support our clients' digital transformation and business growth.


Tencent has been listed on the Stock Exchange of Hong Kong since 2004.

Tokyo, Japan (On-Site)

Tokyo, Japan (On-Site)

Osaka, Osaka, Japan (On-Site)

Osaka, Osaka, Japan (On-Site)

Amsterdam, North Holland, Netherlands (On-Site)

Shenzhen, Guangdong Province, China (On-Site)

Shenzhen, Guangdong Province, China (On-Site)

View All Jobs

Get notified when new jobs are added by Tencent

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug