Review and verify invoices for accuracy and proper authorization, with a focus on media buys, production costs, and other advertising-related expenses.

Enter invoices into the accounting system and ensure correct coding to general ledger accounts.

Match invoices with purchase orders and contracts.

Payment Processing

Prepare and process electronic transfers, ACH payments, and check runs.

Ensure timely payment of vendor invoices, including freelance talent, production vendors, and media partners.

Maintain the accounts payable aging report and prioritize payments accordingly

Vendor Relations

Communicate with vendors to resolve invoice discrepancies and payment issues, particularly those in the media and advertising space.
Respond to vendor inquiries in a timely and professional manner.

Maintain positive relationships with vendors and internal stakeholders, including the creative, production, and media planning teams

Record Keeping and Reporting

Maintain accurate and organized accounts payable files and records, with a focus on project-specific expenses.

Assist with month-end and year-end closing processes, including account reconciliations.

Prepare and distribute accounts payable reports as needed, with insights on project budget tracking.

Compliance and Process Improvement

Ensure compliance with company policies, procedures, and relevant regulations.

Identify opportunities for process improvements and assist in implementing best practices.

Assist in developing and updating accounts payable policies and procedures.

QUALIFICATIONS

Education

AA degree in Accounting, Finance, or related field preferred

Experience

Minimum of 2 years of experience in accounts payable or a related financial role, preferably in the advertising or media industry.

Experience with accounting software and ERP systems (e.g., Acumatica, SAP, Oracle).

Skills and Abilities

Strong attention to detail and accuracy.

Excellent organizational and time management skills

Proficient in Excel

Strong communication and interpersonal skills

Ability to work independently and as part of a team

Problem-solving skills and ability to handle multiple tasks in a fast-paced environment

Familiarity with advertising and entertainment industry terms and processes is a plus

4 skills required for this role

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About The Company

MOCEAN

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For over two decades, MOCEAN has been a leader in the world of entertainment marketing and beyond. From top-grossing Hollywood studios to traditional networks and emerging media, our clients include Disney, Marvel, Fox, Warner Bros. Netflix, FX, and CNN.

Our staff of over 160 editors, producers, writers, animators, designers, directors and strategists has earned more than 150 major industry awards, including a PromaxBDA Award for Agency of the Year and multiple Grand CLIO’s.

No matter the scope of your vision or the size of your brand, we have the resources to keep your message moving.