Executive Assistant, Theatrical Distribution

2 Months ago • 2 Years + • Administrative • $53,300 PA - $71,300 PA

Job Summary

Job Description

The Executive Assistant will provide comprehensive administrative and cross-functional support to six Vice Presidents within the Theatrical Distribution department. Responsibilities include managing calendars, scheduling meetings, coordinating travel and expenses, acting as a casual buyer for the sales team, processing invoices, and coordinating events. The role requires strong communication skills, proficiency in Microsoft Office, SAP, and Concur T&E, and the ability to handle confidential information. The ideal candidate will be highly organized, detail-oriented, proactive, and possess a strong desire to contribute to a dynamic team within the entertainment industry. The position involves a high degree of interaction with executives, other support teams, and external vendors.
Must have:
  • 2+ years executive support experience
  • Strong communication skills
  • Proficient in MS Office, SAP, Concur
  • Calendar management & meeting coordination
  • Travel & expense report processing
  • Handle confidential information
Perks:
  • Bonus
  • Long-term incentive units
  • Full range of medical, financial, and other benefits

Job Details

Job Summary:

Walt Disney Studios Motion Pictures represents all brands of the Walt Disney Company.  Domestic Theatrical distribution sells, distributes and markets to movie theatres throughout the U.S. and Canada.

The Theatrical Distribution team manages all theatrical licensing and in-theatre marketing for the U.S. and Canada. The executives manage a large sales and marketing team that mostly interface with Theatrical Exhibitor Partners, such as AMC, Regal and Cinemark.  Additionally, the team manages all vendor relationships, both from the creative and the technology sectors of the Distribution/Exhibition community.  This Executive Assistant will be responsible for the day-to-day workings of the 6 Vice-Presidents of Theatrical Distribution. The job would mostly entail administrative and cross-functional support for each VP and their respective departmental needs. 

Responsibilities:

  • Understand your executives’ priorities, manage calendars, respond to and send out meeting requests, and ensure schedules are kept up to date and accurate, resolve meeting conflicts and handle reschedules to accommodate more urgent and time sensitive request 
  • Travel and Expense – Create Travel Itineraries and process subsequent expense reports providing support for company systems and processes
  • Interface directly with other executives and their support teams ensuring clear and concise communication across the various departments and teams
  • Act as “Casual Buyer” across the Sales dept/team– ordering supplies, creating purchase orders (PO’s) and processing departmental invoices
  • Take the lead on coordinating events and directing interfacing with studio facilities to troubleshoot general office and IT issues

Minimum Qualifications:

  • 2+ years of experience supporting business executives in large organizations in an administrative role
  • Sharp written and verbal communication skills
  • Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Concur T&E
  • Desire to immerse yourself fully and learn all aspects of your executives’ business
  • Ability to multi-task and prioritize deadlines/deliverables
  • Complete reliability handling confidential, often highly sensitive information
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked


The hiring range for this position in Burbank, CA is $53,300 to $71,300 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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