Marketing Literature Process Coordinator

The Marketing Literature Process Coordinator is responsible for obtaining and expediting approvals for marketing materials, and tracking materials through the approval process.

 

• Receive requests for new engineering change orders (ECO) to route.

• Check all new requests against the disclaimer and summary guidelines for completeness and accuracy.

• Submit and route all ECO requests by working closely with the graphics team, marketing managers, Legal, Clinical, and Regulatory.

• Track progress of reviewers and ensure that all ECOs are released in a timely manner

• Collect feedback from the reviewers and work with the graphics and marketing managers to implement these changes.

• Once changes have been implemented transfer the approvals into master control and work with reviewers to ensure that all approvals are complete in MasterControl.

• Send updates to all concerned parties.

• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.

• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.

• Ensure other members of the department follow the QMS, regulations, standards, and procedures.

• Perform other work-related duties as assigned

 

• High School diploma with 2+ years of administrative experience, or equivalent combination of education and experience  

• Excellent oral and written communication skills, strong interpersonal and teamwork skills  

• High level of competence in Microsoft Office tools (Word, Excel, and PowerPoint) 

• Excellent organizational skills and the ability to prioritize assignments while handling various projects simultaneously  

• High degree of accuracy and attention to detail

 

General office environment. Willingness and ability to work on site. Must be able to move between buildings and floors. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.  Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.   

Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.