Office Administrator

1 Month ago • 2 Years + • Administrative

About the job

Job Description

This role requires a highly organized individual with 2+ years of experience in office administration. Strong organizational and multitasking skills are essential, along with proficient Microsoft Office skills. Experience managing events and excellent communication are crucial for success in this role.
Must have:
  • Office Administration
  • Strong Organization
  • Microsoft Office
  • Event Management
Good to have:
  • Health and Safety
  • Supplier Management
  • Travel Coordination
  • PA Support
Perks:
  • Global Training
  • Relocation Support
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The Office Administrator is responsible for overseeing the smooth operation of the office environment, ensuring the availability and maintenance of facilities, managing supplies and resources, and handling various administrative and logistical tasks. This role requires effective coordination with different teams, contractors, and service providers to maintain office functionality and support organisational activities. It is a requirement to be present on-site 5-days a week for this role to ensure effective and efficient support to all on the Black Shamrock team.  

Responsibilities

  • Liaise with the Building Management and Operations team to address any facility issues including air conditioning, access points, doors and locks, installations, parking, visitors and safety elements. 
  • Manage and replenish supplies for daily office use, maintain stock levels, order new supplies as needed, and ensure timely delivery and storage. 
  • Create a positive and welcoming office environment by working on enhancement proposals, quotes and coordination of installation regarding refurbishment or improvement requests for the office. 
  • Coordinate office events and activities, assist in organising corporate events, meals, conferences, group activities and serve as the point of contact within the studio. 
  • Maintenance of office accounts and inboxes, redistribution of information to relevant teams, and supplier accounts. 
  • Ensure adherence to health and safety regulations, including first aid, fire drills, safety audits. 
  • Manage postage, shipments and deliveries, including sensitive equipment. 
  • Coordinate business travel and relocation arrangements, including flights, accommodations, and transfers. 
  • Provide assistance with communication needs, including meeting invites, booking of team events, calendar updates, and general office queries. 
  • Provide PA support to the organisation’s executive management team. 
  • Manage day to day paperwork and invoicing to ensure smooth month end finance processes. 
  • Act as central point of contact and co-ordination for external suppliers and services. 
  • Overall responsibility for office, facilities and in-person employee experience/assistance.  
  • Ad hoc office and administrative duties. 

Qualifications

  • Minimum of 2+ years’ experience within a similar office/administrative support role.  
  • Strong organizational and multitasking skills. 
  • Experience of running events. 
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook). 
  • Excellent communication and interpersonal skills. 
  • Strong time management and prioritisation skills.  
  • Ability to handle sensitive information. 
  • Familiarity with health and safety regulations and best practices. 
  • Ability to work independently and as part of a team. 
  • Fluency in English (both written and spoken). 
  • An interest in games. 

About Us

Founded in 2004, Virtuos is one of the largest independent video game development companies. We are headquartered in Singapore with over 3,500 employees across 22 offices in Asia, Europe, and North America. Specializing in full-cycle game development and art production, we have delivered high-quality content for more than 1,500 console, PC, and mobile games. Our clients include 23 of the top 25 gaming companies worldwide. Visit  to find out how we can make games better, together. 
About Our Team
Black Shamrock was founded in 2016 and acquired by the Virtuos Group in 2017. The studio is Ireland’s largest PC and console game development studio and provides unique opportunities to work on multiple AAA titles. Our people are as diverse, exciting, creative, and dynamic as the projects that we work on. Black Shamrock is a place for talent to flourish and lifelong industry connections to begin.
Our in-house and full-service capabilities include narrative, game, sound and level design, animation, art, rigging, engineering, and graphics, to name a few areas our skilled team members work on. At Black Shamrock, we take pride in helping put Dublin on the world map as the birthplace of award-winning AAA games.

WHAT WE OFFER

• Being part of one of the largest and fastest-growing game development studios in Ireland
• Dynamic career paths contributing to some of the world’s biggest AAA titles in gaming
• Opportunities to grow in a tight-knit community with a people-oriented culture
• Healthy work-life balance and flexible work arrangements
• Comprehensive company healthcare plan
• Occupational Pension Scheme (including employer contribution)
• Global training and development plans - study support, formal education, international experience, career planning and progression opportunities
• Bank for paid sick leave and wellness leave
• Subsidised leave
• Relocation support
• Taxsaver plans
• Career and international mobility opportunities with Virtuos Internal Mobility Program
People matter. Diverse opinions and experiences matter. At Virtuos, our talented teams are the cornerstone of our success, and we recognize that fostering and advocating for inclusivity is at the center of what we do best - we make games better, together. Virtuos is proud to be an equal opportunity employer that embraces diversity of thought, expression, culture, and backgrounds.

Job Info

  • Job Function Identification 796
  • Posting Date 10/22/2024, 10:18 AM
  • Locations Ireland, Dublin
  • Job Function Schedule Full time
  • Linkedin Tags #LI-bsd #LI-MG1
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