Production Coordinator

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

A Hybrid working model

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Role Summary: The role involves managing administrative and financial tasks related to production projects, vendor management, talent usage, and payments. The individual will collaborate with internal teams, suppliers, and clients to ensure smooth project execution while adhering to client guidelines and timelines. Strong organizational skills, attention to detail, and the ability to handle multiple tasks are essential for success in this position.

Key Responsibilities:

Admin and Finance Matters:

• Setting up vendors for project-related activities
• Preparing project cost estimates/quotations and purchase orders
• Ensuring cost clearance with the Unilever RAP team
• Updating monthly revenue reports
• Addressing general administrative and financial matters
• Following up frequently with Finance and Accounts Servicing teams to obtain client DOs before issuing purchase orders to suppliers
• Providing support to teams on client guidelines and processes
• Assisting Producers with PPM meetings and production decks
• Organizing and archiving project-related financial records
• Managing multiple tasks and projects simultaneously

Talent Usage Extension / Talent Payments:

• Reaching out to suppliers to obtain quotations based on required usage types and specifications
• Conducting due diligence checks on received quotes, including verifying amounts, tax details, and usage specifications
• Sharing total costs with the Accounts Servicing team and awaiting confirmation for further steps
• Retrieving archived Master quotes and sharing them along with new quotes with the Unilever RAP team
• Communicating client feedback to suppliers and negotiating cost reductions when necessary
• Managing administrative and financial aspects of talent usage, including generating cost estimates for client DOs, creating purchase orders, and ensuring timely supplier payments

Requirements:

• Diploma in Marketing/ Production or a related field is preferred
• Prior experience in administrative and financial roles, especially in production or media-related industries
• Familiarity with vendor management and procurement processes
• Strong organisational and multitasking abilities
• Excellent communication and negotiation skills
• Proficiency in financial reporting and record-keeping
• Attention to detail and accuracy in handling financial data
• Ability to work collaboratively with cross-functional teams
• Ability to meet deadlines in a fast-paced environment
• Proactive approach to problem-solving and follow-ups

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Our Hogarth Values:

Hands on

No egos here. Just a shared drive to roll up our sleeves and make great things happen. Every project--big or small, gets our full energy because we believe in doing things right. Every single time. It's how we deliver real results without cutting corners.

Honesty We are real and authentic – with each other and in our work. Honest, direct communication builds the trust we need to collaborate, grow, and make meaningful things together. It’s not always easy but it’s always worth it.

Heart & Soul We bring heart to everything we make. Passion, pride and relentless drive push us beyond “good enough” ––because we care deeply about our craft, and we’re always chasing better. We love what we do, and it shows.

Happy Family

Creating a space where everyone feels valued--even when opinions differ, makes this a supportive and inclusive environment for our people. We embrace our differences, celebrate our wins together, and never lose our sense of humor.

Hungry

Curiosity keeps us hungry. We question, experiment, and always seek out what's next. We never settle, and we never stop learning.

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please contact careers@hogarth.com if you need the job advert or form in another format.