Provide administrative support to two Vice Presidents, including scheduling meetings, rolling calls, maintaining daily schedules, preparing/submitting expense reports, and arranging travel on their behalf.
Support directors with scheduling large meetings
Screen and prioritize incoming communications (emails, phone calls, mail).
Liaising with executives, recruiters, and other assistants internally and externally.
Prepare agendas, take minutes, and follow up on action items for meetings.
Assist with decks and presentations.
Coordinate logistics for meetings, including room bookings, catering, and A/V setup, as well as coordinate with facilities management for office space and maintenance needs.
Organize and manage documents related to various projects, ensuring easy access and retrieval.
Preparation of all business related expenses using SAP travel proxy role ensuring expense reports are completed and filed in a timely manner.
Support departmental and ad hoc projects and as needed
Handle confidential and sensitive information with discretion.
Liaise with internal departments and external partners to facilitate project workflows.
Organize team events, both in-person and virtually.
Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates at all levels.
Assist in the planning and execution of company events, conferences, and off-site meetings as needed.
Responsibilities will include: ordering supplies, processing invoices, expense reports, and managing the SharePoint collaboration tool and tracking.
Assist other department members as necessary and acts as back up for other assistants on team.
Excellent computer proficiency –Microsoft Word, Excel, PowerPoint, and Keynote.
Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
Detail oriented with the ability to maintain professionalism under pressure
Ability to adapt to changing priorities and deadlines while maintaining a positive attitude and a proactive approach.
Meticulous attention to detail, ensuring accuracy in all tasks and communications.
Demonstrate the ability to maintain strong working relationships
Excellent organizational, analytical and problem-solving skills with the ability to work on many projects simultaneously
Proactive attitude to seek and manage new initiative on behalf of the department as needed
Understanding of social media platforms and familiarity with the latest trends
Ability to maintain confidentiality
From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!
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