Administrative Manager

2 Months ago • 2 Years + • Facilities Management

Job Summary

Job Description

The Administrative Manager at MY.GAMES will maintain the functionality of company offices, manage services (cleaning, security, insurance), oversee office supplies and equipment, and handle vendor relations. Responsibilities include managing office budgets, ensuring fire safety and labor protection, organizing events, and handling postal and courier logistics. The ideal candidate will have 2+ years of experience managing an office of 20+ employees, demonstrating initiative, attention to detail, and strong organizational skills. The role involves interacting with contractors, suppliers, and managing companies, requiring strong documentation and payment processing skills. They'll also be involved in the search and improvement of office premises.
Must have:
  • 2+ years office management experience (20+ employees)
  • Initiative and responsibility
  • Attention to detail, organizational skills
  • Vendor/supplier management
  • Budgeting and cost control
  • Office maintenance and supply management
Good to have:
  • Dutch language knowledge
Perks:
  • Collaborative work environment
  • Strong team of specialists
  • Opportunity to work on interesting tasks
  • Resourceful environment for new ideas

Job Details

MY.GAMES is a leading European developer and publisher, driven by a singular goal: making great games that capture the hearts of players worldwide. Our community unites 1+ billion registered players.

We’ve developed or produced games, including War Robots, Hustle Castle, Rush Royale, Left to Survive, Tacticool, Grand Hotel Mania, HAWKED – and many more.

Our internationally distributed team consists of top-tier gamedev professionals. We work remotely, and our hubs are located in the Netherlands, Cyprus, Armenia, UAE, Serbia, and Georgia.

Come join a universe of professional opportunities: develop and support large scale projects from PC/console/mobile, and create products across various genres – from casuals to shooters.

What you’ll do:
  • Maintain the comfort, cleanliness, and normal functioning of the company's offices and other rented or owned facilities: arranging, managing, and controlling the services of cleaning, security, insurance, and other service companies, managing coffee points and kitchens, repairs, landscaping, organizing and providing working places for new employees
  • Conduct regular provision of the office with furniture, consumables, food and other required purchases and supplies
  • Find and interact with contractors, suppliers of goods and services, management companies of business centers and other facilities where the company rents or owns premises
  • Work with primary documentation, contracts, offers and contract approval system
  • Work with payment requests, coordinating payments and obtaining payment approvals
  • Participate in the organization and conduct of internal and external events
  • Conduct budgeting, management and control of maintenance and supply costs
  • Be responsible for fire safety and labor protection in the office
  • Organize and participate in the search for new objects for the company
  • Organize and participate in repairs, renovation, redevelopment, additional equipment and improvement of office premises and other company facilities
  • Manage postal, courier logistics and transportation
What you need to succeed:
  • 2+ years experience as an office manager (with 20 employees or more)
  • Initiative and responsibility
  • Attention to detail, responsibility for implementation
  • Organizational skills
Nice to have:
  • Dutch language knowledge
What we offer:
  • Collaborative working atmosphere in an internal game dev community that unites more than a dozen of internal game studios, crafting innovative experiences across mobile, PC, and console platforms
  • A strong team of specialists across different areas — access unique expertise and professional knowledge
  • Possibility to experiment and work on interesting tasks with ambitious goals — we have all resources to implement new ideas
  • Create great games and win the hearts of players
  • Push the boundaries of the game industry and lead the way forward

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