Assistant Facility Manager

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We are currently seeking an Assistant Facility Manager for a prominent food manufacturing client in Glenview, IL. This is a fantastic opportunity for a proactive and detail-oriented professional to join a dynamic team at a well-established company. This role is fully on-site and offers the potential for long-term growth.

About the Role:
As the Assistant Facility Manager, you will play a crucial role in overseeing the daily operations of the facility, ensuring it runs smoothly and efficiently. From managing janitorial services to coordinating maintenance programs and vendor compliance, your contributions will directly impact the facility's overall functionality and safety. This is an exciting opportunity for someone with a strong background in facility management, maintenance, and operations to bring their expertise to a thriving environment.

Key Responsibilities:

• Oversee daily facility operations, ensuring alignment with company policies and procedures.
• Review contracts and invoices for accuracy, ensuring compliance with agreed terms.
• Supervise maintenance programs for both interior and exterior property conditions.
• Address building maintenance, repair, and cleaning requests from occupants in a timely manner.
• Maintain site-specific documentation, including operating manuals, emergency procedures, safety logs, and reports.
• Assist in the preparation and reporting of budgets, focusing on maintenance, facility improvement, and cost-reduction initiatives.
• Collect and analyze statistical data to support facility management objectives.
• Ensure vendor compliance with insurance requirements and coordinate any claims as necessary.
• Conduct facility inspections and report issues or concerns to the Facility Manager.
• Provide general administrative support, including reception duties, ordering supplies, preparing spreadsheets, and assisting with other tasks as needed.

Required Qualifications & Experience:

• Associate degree in Facilities Management, Business, or a related field (Bachelor’s preferred).
• 3-5 years of relevant experience in commercial or industrial real estate, facility management, or similar fields.
• Experience with maintenance, construction, engineering, or property operations is a plus.
• Proficiency with CMMS (Computerized Maintenance Management Systems) is preferred.
• Strong knowledge of construction specifications, blueprints, and building management systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Financial acumen, including experience with budgeting, forecasting, and financial tracking.

Preferred Certifications:

• Certified Facility Manager (CFM) or other industry certifications from IFMA/BOMA.
• Technical training or certifications related to facility management are a plus.

Physical Requirements:

• Ability to travel between floors and buildings in varying weather conditions.
• Ability to sit or stand for extended periods.
• Frequent use of office equipment, including telephones, computers, and photocopiers.
• Regular walking, talking, and hearing required.

Perks & Benefits:

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401k Program
• Commuter Benefit
• eLearning and Education Reimbursement
• Ongoing Training & Development

To qualify for our benefits package, you must work over 30 hours per week and the assignment must last at least 10 weeks.

If you meet the qualifications and are ready to take the next step in your career, apply now. Our team at Onward Search will be in touch to guide you through the interview process and advocate on your behalf. We look forward to hearing from you!

Employer Details:

• Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
• Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
• Onward Search is a drug-free workplace.
• Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing and technology. Our clients are continuously turning to us to fill their open positions. Therefore, there is no application deadline for this position, as we are seeking candidates for this type of role across all our clients on an ongoing basis.