DLR Operations Coordinator

1 Month ago • 2-3 Years • Administrative • Operations • $62,400 PA - $71,300 PA

Job Summary

Job Description

The DLR Operations Coordinator provides administrative, clerical, and project management support to executive leadership, their direct reports, and Cast. Responsibilities include project lifecycle management (initiation to closure), stakeholder communication, data analysis, presentation preparation (including digital solutions), purchase order processing, expense report management, travel itinerary creation, report generation, meeting coordination (agenda preparation, action item tracking), schedule optimization, and ad-hoc project management. The role also involves identifying and driving efficiencies, collaborating with teams, supporting event planning, and managing administrative office areas. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and interpersonal skills.
Must have:
  • Project management experience
  • Excellent communication skills
  • Strong organizational skills
  • Proficient in MS Office Suite
  • Data analysis and reporting
  • Meeting coordination & agenda preparation
Good to have:
  • Experience with SAP, Concur
  • Event planning experience
Perks:
  • Bonus
  • Long-term incentive units
  • Full range of medical, financial, and other benefits

Job Details

Job Summary:

The DLR Operations Coordinator provides administrative, clerical and project management support for executive leadership, their direct reports and Cast.

In this role, you will support executives by providing project management support, research, and reporting.  Additionally, you will prepare documents, agendas, executive summaries and presentations which may include use of digital/technology solutions for virtual presentations.  You will fulfill other ad-hoc leader requests, support executive leadership, their direct reports and Cast (schedule complex meetings, prepare agendas to support business needs/objectives, capture and track action items/deliverables, optimizing leader’s schedules, and process/manage purchases & expenses) as well as being a part of the team.  It is expected that you will identify and drive efficiencies with the ability to self-educate and seek out resources to advance the business.

Responsibilities:

  • Coordinates, participates, and supports all stages of project lifecycle including; Initiation, Planning, Execution, Control and Closure.
  • Orchestrates communication and stakeholder engagement for projects to ensure individuals have the information required to complete deliverables.
  • Prepares and analyzes data. Conducts tracking as needed to support data collection/research.
  • Completes research, develops high profile presentations and prepares materials.
  • Prepares documents, agendas, reports, and executive summaries that support meeting objectives.
  • Prepares presentations in support of project to include which may include use of digital/technology solutions for virtual presentations.
  • Process/manage team's purchase orders, vendor contracts as well as leadership's expense reports.
  • Create travel itineraries that support leader's business objectives.  Calendars and coordinates travel and meetings with key partners associated with itineraries.
  • Prepares regular/weekly reports and business summaries for multiple (2-3) Operations General Managers.  May include support of the Vice President (e.g. weekly update reports that go to Sr. site Executives as well as other weekly operational reports used by leadership.)
  • Meeting coordination: prepares agendas to support business needs/objectives, captures and tracks action items/deliverables, completes follow-up as necessary with leaders/key partners to drive work to completion. (e.g. weekly GM or Sr Leader meetings, partner meetings, other business meetings, etc.)
  • Optimize scheduling of commitments on leaders' calendar. Be familiar with leaders' schedule(s) and adjust as needed to meet daily/weekly priorities.
  • Integration: Works as part of team to work better, faster, and smarter. Remains flexible in fast paced environment.  Seeks out key partners/team members to identify best practices. Works with others to identify and drive efficiencies.
  • Managing ad-hoc projects given by the supported executive.
  • Review operating practices and implement improvements where necessary.
  • Support event planning (e.g. birthdays, service anniversary recognition, lunch & learns, team building activities, skip level sessions, etc.)
  • Manage administrative office areas, including the procurement of supplies and maintenance of a well-organized office environment.

Basic Qualifications:

  • Demonstrated ability to manage heavy workloads, prioritize work appropriately and meet assigned deadlines.
  • Strong interpersonal communication skills to manage internal and external resources and work collaboratively with cross-functional and diverse teams.
  • Excellent organizational and analytical skills.
  • Bachelor’s degree or equivalent.
  • 2-3 years of administrative, project coordination and/or equivalent experience.
  • Excellent written and verbal communication skills, including excellent proficiency in English grammar.
  • Strong interpersonal skills, and the ability to build, maintain and manage relationships of the Walt Disney Company both internally and externally.
  • Strong organizational skills and attention to detail.
  •  Ability to track and organize a large volume of details, data, and tasks.
  • Ability to appropriately respond to and resolve cast and guest issues with little direction.
  • Ability to multi-task and prioritize deadlines/deliverables, making independent on-the-spot decisions to ensure smooth and efficient operations.
  • A proactive self-starter with a positive, can-do attitude.
  • Reliably handles confidential information.
  • Master of Microsoft Office Suites and working in Windows environment. Confidence to learn new programs such as SAP, collaborative work platforms and Concur.
  • Exceptional delivery of assertive professionalism, offer creative solutions to problems, maximize and drive work products and showcase action-oriented follow-through, be flexible with work schedule and meet impromptu demands.

Required Education:

  • High school degree, GED or equivalent experience.

Preferred Education:

  • Bachelor’s Degree.

The hiring range for this position is $62,400.00-$71,300.00. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Similar Jobs

Nintendo - Product Coordinator-Nintendo Stores

Nintendo

Redmond, Washington, United States (Hybrid)
4 Months ago
Playtech - Customer Success Manager

Playtech

New York, New York, United States (On-Site)
1 Month ago
Moonbug Entertainment - Finance Royalties Assistant

Moonbug Entertainment

England, United Kingdom (On-Site)
3 Weeks ago
Steel City Interactive - Personal Assistant to CEO

Steel City Interactive

Sheffield, England, United Kingdom (On-Site)
1 Month ago
ZeniMax Media - Global PR Director

ZeniMax Media

Rockville, Maryland, United States (On-Site)
6 Months ago
The Walt Disney Company - Project Administrator

The Walt Disney Company

Hong Kong (On-Site)
2 Months ago
Milk Visual Effects - Studio Assistant

Milk Visual Effects

(On-Site)
2 Months ago
ION - Technical Support Analyst, Jersey City - 9781

ION

Jersey City, New Jersey, United States (On-Site)
6 Months ago
ION - Z/OS USS System Programmer, Italy

ION

Italy (Hybrid)
6 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Aristocrat Gaming - Executive Assistant

Aristocrat Gaming

Austin, Texas, United States (On-Site)
1 Month ago
Nintendo - CONTRACT - Email Marketing Coordinator

Nintendo

Redmond, Washington, United States (Hybrid)
4 Months ago
Activate Games - Store Leader (Store Manager)

Activate Games

Sterling, Virginia, United States (On-Site)
1 Month ago
Tesla - Service Advisor

Tesla

England, United Kingdom (On-Site)
2 Months ago
Take-Two Interactive - Producer

Take-Two Interactive

Massachusetts, United States (Remote)
1 Month ago
Tesla - Design Manager / Architect - Retail Development

Tesla

London, England, United Kingdom (On-Site)
2 Months ago
Starkflow - Sales Consultant

Starkflow

Gurugram, Haryana, India (On-Site)
1 Month ago
Zazz - TA Admin

Zazz

India (On-Site)
3 Months ago
Cadence - Sales Operations Analyst

Cadence

Cary, North Carolina, United States (On-Site)
6 Months ago
Axinous - Senior Manager - Indirect Tax

Axinous

Hyderabad, Telangana, India (Remote)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in Anaheim, California, United States

ByteDance - SOC Prototype FW Engineer- Pico - San Jose

ByteDance

San Jose, California, United States (On-Site)
3 Months ago
Epic Games - Data Analyst

Epic Games

Cary, North Carolina, United States (On-Site)
1 Month ago
WebMD - Associate Sales Operations Analyst

WebMD

Newark, New Jersey, United States (On-Site)
2 Months ago
The Walt Disney Company - Senior System Reliability Engineer

The Walt Disney Company

Burbank, California, United States (On-Site)
1 Month ago
Nintendo - Intern - IT Security

Nintendo

Redmond, Washington, United States (On-Site)
5 Months ago
NVIDIA - Senior Physical Design Methodology Engineer

NVIDIA

Austin, Texas, United States (On-Site)
1 Month ago
NVIDIA - Senior Signal and Power Integrity Engineer

NVIDIA

Santa Clara, California, United States (On-Site)
2 Months ago
Onward Search - Sales Development Representative (Real Estate)

Onward Search

Roanoke, Virginia, United States (On-Site)
4 Months ago
ION - Senior Technical Support Analyst, Jersey City - 7537

ION

Jersey City, New Jersey, United States (On-Site)
6 Months ago
Onward Search - Instructional Design Specialist

Onward Search

San Antonio, Texas, United States (Remote)
2 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

Scanline VFX - I/O Coordinator

Scanline VFX

Seoul, South Korea (Hybrid)
2 Months ago
The Walt Disney Company - Security Officer

The Walt Disney Company

New York, New York, United States (On-Site)
2 Months ago
Tesla - Service Advisor

Tesla

Raisio, Southwest Finland, Finland (On-Site)
2 Months ago
Sporty Group - Database Administrator - MySQL Specialist

Sporty Group

(Remote)
1 Month ago
CloudHire - Salesforce Developer L5/6 (Vlocity)

CloudHire

India (Remote)
3 Weeks ago
CAE - Training Solutions Expert- Rotary Wing

CAE

Tampa, Florida, United States (On-Site)
6 Months ago
Next Level Business Services - Oracle DBA (With SAP Experience)

Next Level Business Services

Austin, Texas, United States (On-Site)
5 Months ago
ByteDance - Payroll Analyst - HR Operations - Malaysia

ByteDance

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
3 Months ago
ION - Senior Technical Support Analyst, Jersey City - 7537

ION

Jersey City, New Jersey, United States (On-Site)
6 Months ago
Trek - Service Advisor / Service Technician (Part Time)

Trek

Wayne, Pennsylvania, United States (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

Glendale, California, United States (On-Site)

Glendale, California, United States (On-Site)

Anaheim, California, United States (On-Site)

Anaheim, California, United States (On-Site)

Anaheim, California, United States (On-Site)

Hong Kong (On-Site)

Papenburg, Lower Saxony, Germany (On-Site)

Hong Kong (On-Site)

Île-de-France, France (On-Site)

Île-de-France, France (On-Site)

View All Jobs

Get notified when new jobs are added by The Walt Disney Company

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug