The Executive Assistant provides comprehensive administrative support to the SVP & General Manager at ILM.  Responsibilities include managing a complex calendar, arranging domestic and international travel (including visa procurement), processing expenses and invoices, handling all communication (phone calls, emails), maintaining office supplies, overseeing special presentations, greeting visitors, and supporting department operations.  The role demands exceptional organization, multitasking abilities, discretion, and proficiency in various software applications, including G Suite and Microsoft Office. This is a hybrid role requiring 2-3 days onsite and occasional remote work.

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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<div class="ats-description">
 <h4>Job Summary:</h4> 
 <div class="additional-field-value-razor">This role is considered Hybrid, which means the employee will work 2-3 days onsite at a Company designated location and occasionally from home.We are looking for a team player who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define Industrial Light &amp; Magic.The Executive Assistant provides administrative assistance to the SVP &amp; General Manager of ILM. The EA is on the front line for all demands on the executive office. In this position, the EA must be very personable, detail oriented, discreet, organized, tech-savvy, and able to multi-task in a fast-paced environment.<h3>What You’ll Do</h3><ul><li>Facilitate daily workflow of the SVP’s calendar, scheduling meetings, handling meeting logistics, etc.</li><li>Execute complex travel arrangements (including international travel) including visa procurement</li><li>Process expense reports&nbsp;</li><li>Handle all phone calls and written requests in a timely manner</li><li>Keep the department running smoothly by answering phones for the department, maintaining accurate databases of phone calls and interview requests, ordering supplies, mailing and shipping, etc.</li><li>Oversee tactical planning for special presentations as needed</li><li>Process invoices and purchase orders for the department</li><li>Meet and greet visitors and handle logistics for VIP and Client visits</li><li>Other projects as assigned</li></ul><h3>What We’re Looking For</h3><ul><li>Bachelor's degree or equivalent experience, ideally in a production environment&nbsp;</li><li>5+ years’ of experience providing executive level administrative support preferably within the entertainment industry</li><li>Demonstrated professionalism and ability to maintain the highest level of confidentiality</li><li>Ability to work autonomously and handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment</li><li>Excellent communication skills (written and verbal) with all levels of executives and with the public including press, fans and VIP talent; ability to use correct etiquette when speaking with productions, agencies, other studios, etc.&nbsp;</li><li>Must be proficient with the following software; G Suite and Microsoft Office; Adobe Photoshop and Concur a plus</li><li>Demonstrated ability to partner with others and build relationships</li><li>Must be customer-focused, innovative, solution-oriented and efficient</li><li>Must keep a positive attitude and work well under pressure</li><li>Excellent organizational and follow-through skills</li><li>Role requires ability to work in multiple time zones</li><li>Role requires overtime work</li></ul>&nbsp; The hiring range for this position in San Francisco, CA is $64,300 to $86,100 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.</div>
 
 
 
 
 
 
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Executive Assistant