Human Resources Assistant

4 Months ago • 2 Years + • Administrative

Job Summary

Job Description

As a Human Resources Assistant at Penumbra, you'll provide crucial HR support, managing leave of absences and accommodations. Responsibilities include onboarding new hires (including I-9 processing and benefits enrollment), maintaining employee files and databases (using HRIS and Excel), answering employee inquiries, coordinating staffing, preparing reports, and assisting with hiring events and special projects. You'll ensure a productive work environment and provide excellent customer service. The role requires strong communication, organizational, and data entry skills, along with discretion in handling confidential information.
Must have:
  • Associate Degree/equivalent experience
  • HR and medical industry experience preferred
  • Data entry accuracy, attention to detail
  • Excellent communication skills
  • Proficiency in Microsoft Office
  • HRIS knowledge preferred
Perks:
  • Collaborative teamwork environment
  • Generous benefits package (medical, dental, vision, life insurance, 401k, etc.)
  • Paid parental leave
  • Paid holidays and vacation time

Job Details

As a Human Resources Assistant, you will play an integral role here at Penumbra providing human resources support, oversight, and management of our internal programs for leave of absences and accommodations. You will help ensure a productive and rewarding work environment for Penumbra employees. The incumbent supports day-to-day operations of the human resources functions and duties. The HR Assistant responsibilities include but not limited to onboarding, staffing coordination, filing and answering general routine questions promptly and accurately from employees.

What You’ll Work On
• Provide support and answer routine questions and provide information, furnishing excellent customer service to employees and managers from onboarding to offboarding.
• Respond, update and close employee inquiries (through an employee response ticket system) or assign to subject matter experts.
• May conduct new employee orientation presentations to onboard new employees, ensuring the completion and accuracy of new hire documents including I-9s.
• Process and maintain all documentation required for new employees and provide assistance with benefits enrollment, timekeeping, and company policies. May prepare conversion documentation and/or other offer and change letters.
• Maintain and file confidential employee and employee files and databases, using HRIS software and Excel spreadsheets.
• Prepare organization charts, as needed.
• May provide support for training activities including tracking of Harassment Prevention and other training programs.
• Assist with hiring fairs and other outreach activities.
• Support the processing of terminations.
• Participate in special projects such as fundraising events and wellness initiatives.
• Respond to ad hoc information requests and prepare reports in support of HR and other departments.

What You Contribute
• An Associate Degree with 2+ years of related administrative experience, or an equivalent combination of education and experience
• Previous Human Resources and medical industry experience preferred
• Skill in performing accurate data entry, close attention to detail
• Customer service oriented, exhibits a positive mindset and approachable
• Excellent written, verbal and interpersonal communication skills, including empathy, patience and ability to communicate effectively across cultures
• Ability to communicate with all levels of the organization
• Proficiency with Microsoft Office tools
• General HRIS knowledge and proficiency preferred
• Organized and able to prioritize assignments in a fast-paced multi-task environment
• Able to maintain discretion in matters of confidentiality
• Creative problem solver with “do whatever it takes to get the job done” approach

Working Conditions
General office environment. Willingness and ability to work on site. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis. Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to move between buildings and floors. Requires some lifting and moving of up to 25 pounds. 

Base Pay Range Per Hour:  $20.00 – 25.00 / hour
Individual compensation will vary based on factors such as qualifications, skill level, competencies, and work location.
What We Offer
•A collaborative teamwork environment where learning is constant, and performance is rewarded.
•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).
 
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.
 
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
 
If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.
 
For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.
What We Offer
•A collaborative teamwork environment where learning is constant, and performance is rewarded.
•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).
 
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.
 
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
 
If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.
 
For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.
undefined

Similar Jobs

The Walt Disney Company - Electrical Engineer

The Walt Disney Company

Shanghai, Shanghai, China (On-Site)
1 Month ago
KingsIsle Entertainment - Senior Community Manager

KingsIsle Entertainment

Round Rock, Texas, United States (Hybrid)
4 Weeks ago
Company3 Method Studios - Associate Producer

Company3 Method Studios

Santa Monica, California, United States (On-Site)
1 Month ago
ION - UK Holdings - India - 855

ION

Mumbai, Maharashtra, India (On-Site)
6 Months ago
Keywords Studios - AI Prompt & Language Specialist (Italian)

Keywords Studios

Quebec, Canada (Remote)
4 Weeks ago
Trek - Part Time Service Technician and Bike Builder

Trek

Austin, Texas, United States (On-Site)
2 Months ago
Samsung Semiconductor - Technical Program Manager, FIPS 140

Samsung Semiconductor

San Jose, California, United States (Hybrid)
1 Month ago
King - Payroll Specialist

King

Barcelona, Catalonia, Spain (On-Site)
2 Days ago
Milk Visual Effects - Studio Assistant

Milk Visual Effects

(On-Site)
2 Months ago
Voodoo - Payroll & Benefits Officer

Voodoo

Paris, Île-de-France, France (On-Site)
10 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Assystems - Chargé d'Affaires Automatisme H/F

Assystems

Cattenom, Grand Est, France (On-Site)
5 Months ago
PwC - Workforce Transformation Senior Manager

PwC

Singapore (On-Site)
6 Months ago
WildBrain - Senior Licensing Manager

WildBrain

Taipei City, Taiwan (Hybrid)
1 Week ago
On Location - Coordinator, Motor Coach Connection

On Location

Georgia, United States (Remote)
1 Day ago
PlayStation Global - Department Assistant (Contract)

PlayStation Global

Aliso Viejo, California, United States (Hybrid)
1 Month ago
Lionsgate Games - IT Director, Financial Planning Systems

Lionsgate Games

Santa Monica, California, United States (On-Site)
1 Month ago
AGS - American Gaming Systems - Warehouse Inventory Manager

AGS - American Gaming Systems

Oklahoma City, Oklahoma, United States (On-Site)
3 Weeks ago
Assystems - Senior Developer – Team Lead

Assystems

Gurugram, Haryana, India (On-Site)
5 Months ago
The Walt Disney Company - Staff Structural Engineer

The Walt Disney Company

Anaheim, California, United States (On-Site)
2 Days ago
The Walt Disney Company - Disney VIP Tour Guide

The Walt Disney Company

Hong Kong (On-Site)
1 Week ago

Get notifed when new similar jobs are uploaded

Jobs in Roseville, California, United States

ByteDance - Senior Innovation UI/UX Designer

ByteDance

San Jose, California, United States (On-Site)
1 Week ago
ByteDance - Video Experience Software Engineer Intern

ByteDance

San Jose, California, United States (On-Site)
1 Week ago
Nintendo - Technical Tester II

Nintendo

Redmond, Washington, United States (Hybrid)
3 Months ago
Twitch - Product Marketing Manager

Twitch

Seattle, Washington, United States (On-Site)
4 Weeks ago
Google - Technical Program Manager I, Data Center Infrastructure

Google

Atlanta, Georgia, United States (On-Site)
6 Days ago
Nexon - Senior Gameplay Engineer

Nexon

El Segundo, California, United States (Hybrid)
1 Week ago
Rivos - Accelerator Microarchitecture Performance Modeling

Rivos

Austin, Texas, United States (Remote)
6 Months ago
Samsung Semiconductor - Staff Software Engineer – Storage Systems and Protocols

Samsung Semiconductor

San Jose, California, United States (Hybrid)
2 Weeks ago
Nintendo - Senior Engineer, Multimedia (NTD)

Nintendo

Redmond, Washington, United States (On-Site)
10 Months ago
AI Fund - Venture Advisor (Equity position only)

AI Fund

California, United States (Remote)
6 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

PwC - Receptionist

PwC

Amman, Amman Governorate, Jordan (On-Site)
6 Months ago
Nielsen Holdings - ECC Consultant-Mumbai/ Bangalore

Nielsen Holdings

Mumbai, Maharashtra, India (Hybrid)
4 Months ago
Next Level Business Services - Support Engineer - Full Time

Next Level Business Services

Jersey City, New Jersey, United States (On-Site)
6 Months ago
Next Level Business Services - SFDC ARCHITECT

Next Level Business Services

Deerfield, Illinois, United States (On-Site)
6 Months ago
Company3 Method Studios - Senior Benefits Administrator (Temporary)

Company3 Method Studios

Santa Monica, California, United States (Hybrid)
2 Months ago
Evolution - Card Inspector

Evolution

Sofia, Sofia City Province, Bulgaria (On-Site)
3 Weeks ago
Axinous - Staff BSA - ServiceNow

Axinous

California, United States (Remote)
1 Month ago
bosh group india - S/4 HANA HR ABAP With CPI

bosh group india

Bengaluru, Karnataka, India (On-Site)
4 Months ago
Warner Bros Games - Analyst, Procure to Pay

Warner Bros Games

Hyderabad, Telangana, India (Hybrid)
2 Days ago
SciPlay - Administrative Assistant

SciPlay

North Carolina, United States (Hybrid)
2 Weeks ago

Get notifed when new similar jobs are uploaded

About The Company

Gold Coast, Queensland, Australia (Remote)

Alameda, California, United States (Hybrid)

Western Australia, Australia (Remote)

Warsaw, Masovian Voivodeship, Poland (Remote)

Philadelphia, Pennsylvania, United States (Remote)

View All Jobs

Get notified when new jobs are added by Penumbra

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug