Executive Assistant - GIG Rewards App

We are seeking an exceptionally organized and proactive Executive Assistant (EA) to provide high-level administrative support to our executive team. The ideal candidate will possess superior organizational skills, a flexible mindset, and the ability to handle a dynamic workload. This role will require working late hours and occasional domestic and international travel. A valid passport is required, as the role involves travel to multiple locations as needed

to support the executives.

Key Responsibilities:

• Manage Executive Calendars: Schedule and coordinate meetings, appointments, and events, ensuring optimal time management and alignment with priority tasks. Adjust schedules as needed based on changing demands.
• Organize and Prioritize Tasks: Demonstrate exceptional organizational skills to manage multiple tasks and projects, effectively balancing routine and high-priority work.
• Late-Night Availability: T o accommodate the executive team's needs, be prepared to work late hours and handle urgent tasks outside of standard business hours.
• Travel Coordination: You will organize and manage travel logistics, including flights, accommodations, and itineraries for both domestic and international travel. You must possess a valid passport and be comfortable with frequent travel.
• Communication Management: Screen phone calls, emails, and other communications, responding or redirecting as necessary. Maintain smooth and efficient lines of communication within the organization.
• Meeting and Event Preparation: Organize meetings, prepare materials, take meeting minutes, and follow up on action items to ensure all tasks are completed promptly.
• File and Document Management: Maintain digital and physical filing systems, ensuring all documents are securely stored, well-organized, and easily accessible.
• Project Assistance: Provide support on key projects by tracking deadlines, deliverables, and follow-up action items.
• Office Coordination: I oversee the executive office's day-to-day operations, managing resources and ensuring that the office runs smoothly.
• Confidentiality and Discretion: Handle sensitive information with the utmost discretion and professionalism, ensuring confidentiality at all times.

• Proven experience as an Executive Assistant, Personal Assistant, or a similar high-level administrative role.
• Exceptional organizational skills with the ability to handle multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

• Willingness to work late-night hours and respond to urgent matters as needed.
• Ability to travel domestically and internationally and possess a valid passport.
• Frequent travel may be required.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar/project management tools.
• Excellent verbal and written communication skills.
• Proactive, detail-oriented, and able to anticipate the needs of executives.
• Discretion and professionalism when dealing with confidential information.
• Ability to adapt quickly to shifting priorities and manage competing demands.
• Strong interpersonal skills and the ability to work collaboratively across teams.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field (preferred but not required).
• Experience in a high-demand environment where flexible hours and travel are a regular part of the role.
• Familiarity with office management systems (e.g., G Suite, Trello, Asana).