Office Administrator

Company Description

Arηs is a fully independent group of companies specialized in managing complex IT projects and systems for large organizations, focusing on state-of-the-art software development, business intelligence, and infrastructure services.

We are composed of 16 entities across 8 countries that are unified by the Arηs Group, with more than 2.500 consultants.

This corporate structure enables us to respond quickly to market changes and customer requests and to communicate and make decisions without layers of bureaucracy.

Our success can be attributed to the synergy among our nine complementary entities, combined with our methodologies, which are based on the Rational Unified Process (RUP) and the Scrum agile software development framework.

Established in 2016, the Greek entity Arηs Developments Hellas aims to extend Arηs Group activities dedicated to the European market providing high-quality services in Software Development, covering the entire application development lifecycle: starting with user requirements, business process redesign, and specifications, to continue with development, testing, and application maintenance.

Job Description

We are currently looking for an organized and proactive Office Administrator to support the smooth day-to-day operations of our office. The ideal candidate will handle a variety of administrative tasks, contribute to a positive work environment, and ensure everything runs efficiently. We thrive on tackling new challenges, and we're excited to offer you the opportunity to play a key role in dynamic projects, making a positive impact within our organization.

Main Responsibilities:

• Complete a wide range of workplace facility and building management services such as asset management, engineering, building and maintenance services, cleaning services and contracts, mail delivery and logistics and/or storage services, etc.
• Execute/oversee the purchasing, maintenance and disposal of company assets in line with Arhs and local policy.
• Coordinate and manage all aspects of event planning and execution, including venue inspections, catering, transportation, manage event budgets, and ensure adherence to financial guidelines and collaborate with external meetings and events vendors.
• Oversee fleet management services and third-party vendors, ensuring operational compliance to policies, budgets, contracts and guidelines.
• Carry out instructions for security, fire, health and safety and maintain records.
• Receive, review and allocate invoices for the location and/or supplier, including resolving billing issues with vendor and escalating issues as needed.
• Problem-solve by drawing on knowledge of other departments utilizing network of contacts.
• Provide space and service support.
• Take care of business and office administration regular tasks

Qualifications

• A minimum of 3 years’ experience in office operations
• Strong Microsoft Office skills
• Fluency in English (verbal & written)
• Bachelor’s degree in Business Management, Hospitality Studies, Social Studies are considered the most relevant
• Customer-oriented attitude and culture

Additional Information

What’s in it for you

• We want you to be well compensated for what you bring in, so we offer an attractive salary package
• Your health matters to us, so you’re secured with a health insurance plan from day one
• We chat a lot, so you’ll be equipped with a mobile phone & data plan
• If you’re a big foodie (like us) you’ll appreciate the ticket restaurant card to spend in restaurants or grocery shops to spoil yourself and your family
• Enjoy snacking during breaks? Grab some fresh fruits from our kitchen available in the office each week
• Developer’s fuel is coffee, and the supply source is in our kitchen!
• We never stop learning and evolving! To keep up with ARHS level, join our own training sessions and online courses that we provide