Office Manager (part-time & hybrid)

Abstraction is a Dutch game development studio aiming to deliver cutting-edge game experiences. Specializing in both technically and creatively demanding projects, we have collaborated on renowned IPs like Halo, Dune, Mass Effect, and Baldur’s Gate. Our portfolio boasts over 60 titles, reflecting our commitment to quality and technical prowess. We're not just partners with industry giants such as BioWare/EA, 343/Microsoft, Funcom, Sega, and others; we're innovators in our field.

As our Office Manager (part-time), you will be responsible for ensuring the smooth operation of our office by managing supplies, supporting reception, coordinating events, handling travel arrangements and supporting employee engagement initiatives.  

Working closely with the Facility Manager, you will play a critical part in creating an efficient and welcoming workplace environment that enhances Abstractioners satisfaction and supports the studio’s goals. 

We are looking for two part-time Office Managers - hours can be discussed.

Your Role Impact:

In this role, you'll be much more than your job title. You will: 

• Cultivate Collaboration: Enhance our team culture through active participation and open communication. 

• Ignite Innovation: Bring fresh, creative ideas that challenge conventional thinking. 

• Embody Our Values: Live our core values and inspire others by example. 

• Encourage Growth: Share your knowledge, fostering both individual and team development. 

• Champion Positive Change: Help steer our company towards impactful, industry-leading initiatives. 

• Your contribution will extend beyond tasks and targets; it's about making a lasting, positive difference in our workplace and community. 

Your Responsibilities:

• Office supplies management: ensure office and pantry supplies are consistently stocked, manage employee supplies and onboarding kits. And work closely with our facility manager. 

• Office operations: Maintain office decorations and updates, oversee and manage keys, fobs, and security access, and decorate for celebrations and events. Additionally, assist with furniture deliveries and office setups, keep the office clean and organized, manage archives, coordinate shipments, administer the Donut app, and assist with employee relocations 

• Events: plan and execute studio scale and team events, as well as organize logistics to support on-site weeks and lunches. Collaborate with HR on initiatives and programs such as onboarding, engagement activities, and support training sessions, and celebrate employee and team milestones. Coordinate and support the monthly on-site weeks.  

• Reception and travel support: manage the office phone and mailbox, welcome visitors. Assist with bookings and arrangements, and handle travel tool administration and logistics.  

• Process Documentation: update processes’ descriptions and create documentation of new processes and procedures. Collaborate with team members to ensure clarity and consistency in all HR-related workflows. 

• Administration: Agenda management, email processing, booking meeting rooms. Coordinating appointments and meetings and supporting the management team and other departments. 

• Support and/or lead internal projects. Support employee initiatives such as enhancing the presence in the office and other internal projects. 

What You Will Bring Along:

• HBO or Bachelor Degree in Business Administration, HR Management, Psychology or other related field  

• Proactive approach to problem-solving and a positive attitude are essential 

• Proven experience in office administration and event coordination 

• Experience in travel arrangements 

• Strong communication and interpersonal skills, including the ability to work efficiently with different stakeholders 

• Attention to details and strong organizational skills 

• Hands-on approach, curiosity and willingness to learn. 

• Fluent in both spoken and written English 

What We Offer: 

• An autonomous job within a professional and informally organized company 

• A competitive salary 

• A lot of room for personal development and taking responsibility 

• Travel expenses allowance and/or work-from-home allowance 

• Possibility to work hybrid/onsite 

We are dedicated to fostering an inclusive and equitable work environment where all individuals, regardless of their background, are encouraged to thrive, and we empower all team members to bring their unique perspectives to the table.