Payroll & HR Specialist

1 Week ago • All levels

Job Summary

Job Description

The Payroll & HR specialist provides support to employees and managers on all general human resources matters related to policies, processes, activities, and employee services. Responsibilities include answering HR and benefits policy-related questions, updating employee files, coordinating salary changes with the payroll department, and assisting with HR administrative tasks. Other tasks involve participating in HR projects, drafting employment contracts, supporting performance evaluations, and coordinating employee departures and returns from long-term absences. The specialist also manages employee benefits, maintains relationships with external service providers, manages HRIS data and requests, and ensures payroll accuracy.
Must have:
  • Answer questions related to HR and benefits policies.
  • Update employee files and enter data into HR systems.
  • Coordinate changes with the payroll department.
  • Assist HR Manager with day-to-day clerical/administrative HR functions.
  • Draft employment contracts and related documents.
  • Support HR and management partners during the annual performance evaluation process.
  • Coordinate departures and returns from long-term absences.

Job Details

The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services. Responsibilities: The main tasks are to:
  • Act as HR specialist for employees and managers to:
    • Answer questions related to HR and benefits policies.
    • Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
    • Coordinate changes (salary and bonus) with the payroll department.
    • Updating Finance department about the changes of the month regards payroll (new banks account/address, new referral reward) & contact with the external payroll provider
  • Assisting HR Manager with day-to-day clerical/administrative HR functions.
  • Participate in HR Services projects and act as an ambassador for HR initiatives.
  • Enter data into employee files.
  • Act as HR resource for employees and managers to:
    • Draft employment contracts, amendments and all other documents related to employee files.
    • Follow up with managers on contract employees, and mid and end of probation for new employees.
  • Support HR and management partners during the annual performance evaluation process.
  • Provide administrative and other support to HR partners such as:
    • Communications to teams,
    • Salary positioning proposals,
    • Development plan follow-up, etc.
  • Act as HR resource for employees and managers to:
    • Coordinate departures and returns from long-term absences (unpaid leave, paternity and maternity leave, disabilities).
  • Help onboard new employees by assisting the HR Business Partner and and Production Teams to create a seamless first week and beyond.
  • Manage employee benefits like ticket restaurant, ticket transport, etc. and group insurance file administration.
  • Manage the relationships with external services providers such as Payroll provider, labour and immigration lawyers, relocation providers, and benefits suppliers.
  • Be the key user and reference point for managing administrative employee file tools.
  • Ensure accuracy of HRIS data.
  • Manage HRIS requests.
  • Have good working knowledge of the HRIS system.
  • Ensure that payroll is in line with the company’s HR policies.
  • Oversee the day-to-day payroll operations and the monthly process with the finance team.
  • Perform all other related duties.

Similar Jobs

Trackman - Accounts Payable Specialist

Trackman

(On-Site)
2 Months ago
Netomi - Lead UX Designer

Netomi

(Remote)
1 Day ago
Skillz - Manager - GM's Office

Skillz

Bengaluru, Karnataka, India (On-Site)
4 Months ago
IGT - Leadership & Learning Intern

IGT

Rhode Island, United States (On-Site)
1 Month ago
Hogarth - Operations Analyst

Hogarth

State Of São Paulo, Brazil (Hybrid)
6 Days ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Populla - Implementation Specialist

Populla

Bengaluru, Karnataka, India (Hybrid)
2 Weeks ago
Tag - Senior Paid Media Specialist

Tag

Toronto, Ontario, Canada (Hybrid)
1 Week ago
Marsh McLennan - Client Advisor

Marsh McLennan

Bristol, England, United Kingdom (Hybrid)
1 Week ago
UPF Industries  - Internal Auditor

UPF Industries

Grand Rapids, Michigan, United States (On-Site)
2 Weeks ago
Lytx - Workplace Reception

Lytx

San Diego, California, United States (On-Site)
1 Week ago
Warner Bros Games - Internship - Marketing & Sales Category Management (Licensed Products)

Warner Bros Games

Neuilly-sur-Seine, Île-de-France, France (On-Site)
3 Weeks ago
Lionbridge Games - Junior HR Generalist

Lionbridge Games

Masovian Voivodeship, Poland (On-Site)
1 Month ago
Intrepid Studios,  Inc  - Human Resources Manager

Intrepid Studios, Inc

San Diego, California, United States (On-Site)
6 Months ago
Penumbrainc - Human Resources Assistant Temp (Swing Shift)

Penumbrainc

Roseville, California, United States (On-Site)
1 Month ago
Evolution - Payroll Accountant

Evolution

Kaunas, Kaunas County, Lithuania (On-Site)
4 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Barcelona, Catalonia, Spain

Electronic Arts - Videogame Tester

Electronic Arts

Madrid, Community Of Madrid, Spain (On-Site)
1 Month ago
PwC - Consultoría | Manager Ciberseguridad

PwC

Madrid, Community Of Madrid, Spain (On-Site)
7 Months ago
Mattel  Inc  - Regional Marketing Intern - Barbie

Mattel Inc

Barcelona, Catalonia, Spain (On-Site)
4 Weeks ago
Scopely - Principal Combat Designer

Scopely

Barcelona, Catalonia, Spain (Hybrid)
4 Months ago
SKYDANCE - Meet with Skydance Animation at Annecy International Animation Film Festival

SKYDANCE

Madrid, Community Of Madrid, Spain (On-Site)
3 Weeks ago
Universally Speaking - Simplified Chinese Games Tester

Universally Speaking

Community Of Madrid, Spain (On-Site)
1 Month ago
Universally Speaking - Thai Games Tester

Universally Speaking

Community Of Madrid, Spain (On-Site)
1 Month ago
Scopely - Lead Marketing Artist

Scopely

Barcelona, Catalonia, Spain (Hybrid)
4 Months ago
Fanatee - Quality Assurance Engineer

Fanatee

Spain (Hybrid)
1 Month ago
Trek - Senior Accountant with French Taxes

Trek

Madrid, Community Of Madrid, Spain (Hybrid)
3 Months ago

Get notifed when new similar jobs are uploaded

Similar Category Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

About The Company

Ubisoft’s 21,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences.


Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. 


Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. 


If you are excited about solving game changing challenges, cutting edge technologies and pushing the boundaries of entertainment, we invite you to join our journey and help us Create the unknown.

Paris, Île-de-France, France (Hybrid)

Paris, Île-de-France, France (Hybrid)

Newcastle Upon Tyne, England, United Kingdom (Hybrid)

Bucharest, Bucharest, Romania (Hybrid)

Malmö, Skåne County, Sweden (Hybrid)

Montreal, Quebec, Canada (Hybrid)

Montreal, Quebec, Canada (Hybrid)

Saint-Mandé, Île-de-France, France (Hybrid)

Paris, Île-de-France, France (Hybrid)

View All Jobs

Get notified when new jobs are added by Ubisoft

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug