Senior Admin Consultant

Support to the Audit Partners and Managers on the execution of various projects across the NER Assurance Practice,

Responsible for managing the Talent Link Portfolio in NER

NER Region’s SAICA management with SAICA rep

PRINCIPAL ACCOUNTABILITIES

• Social Club Events:

• Confirm time, dates, ideas and agenda with People Partner.

• Arrange for food, drink and draft the agenda where needed.

• Events to be arranged via the Spar Account:

• Cake for birthdays (when the staff member is in the office

• Monthly cocktail functions

• Monthly Birthday Functions:

• Confirm with People Partner a week before the last Friday of the month whether the monthly birthday function will continue

• Remind staff to respond to the google invite.

• Request discussion topics from managers and partners and draft the agenda (including birthdays, upcoming exams and past exams).

• Arrange drinks and snacks from the Spar account based on the attendees per the google invite and get the slip signed by People  Partner. 

• Social Club Payments:

• Nedbank Payments of Invoices approved by the social club.

• Yearly IRBA submissions

• 6 monthly Partner AQI Workload

• Ipad Management:

• Obtain signed employee declaration (as and when the Ipad is requested via email)

• Complete details on tracking sheet

• Send calendar invite for Ipad

• Issue and collect Ipad

• Salesforce Monthly Progress Updates

• Maintain Partner  and Manager meeting Agenda

• Download Retain: Once a month and save for back up

• TalentLink/Retain Update - (Stock counts / leave updates)

• Audit Leave approval: Consider staff leave requests (do they have manager approval, do they have enough leave available, is it in line with the company policy) and update the planning

• Utilization Reporting for the region

• Health & Safety: Training Planned as and when required

• Business Continuance Management: Attend training and keep BCM documents updated on a continuous basis

Submit the plan to People Partner for signature on a 6 monthly basis and upload and sign off on Archer

Implement IMT rehearsals when required by HQ

Complete HQ questionnaires as and when they are due (generator questions, building assessments, evacuation drills etc).

Share flash alerts when they are applicable to the region 

• Accounting Engagement Letter Review

• Accounting Salesforce Opportunities:

• Obtain the necessary information from the manager/partner by completing the applicable sheet:

• Request that admin Create the opportunity and mark in stage 3

• Allow the team to complete the CA and EA, once approved - ask admin to mark the opportunity as won.

• Proceed to Easy Engage to request the job code.

• Easy Engage: Request code for an opportunity that is marked as won.

• Project Code Review: Review for exceptions.

• Creation of Authorization for Services

• Upload new clients into Salesforce

• Marketing Events: Manage marketing events in the region

• Company Car Log Assessment: Assess Car Logs every first Monday of each month

• Company Car Billing: Oversee the logs provided by the administrator to finance

• L&D: Oversee target lists, proactive monitoring, non-compliance and approve training plans and expenses

• CSI Events: Implement the projects communicated by HQ for Witbank and communicate with Nelspruit Social club to ensure they do the same.

• AG Submissions: Assist Partner with AG Documents, target training and availability of staff

• SAICA: Assist with SAICA admin

• Office Maintenance: Ensure that all maintenance is managed (i.e lights, door, coffee machine, plugs, fridge, cleaning and sanitizing etc.)

• Wellbeing: Attend wellbeing calls, assist with Wellbeing initiatives in the region

• Lunch: Manage lunch invoices with Office support staff

• Manage small client engagements