VFX Coordinator

This VFX Coordinator will be responsible for managing administrative and show support tasks for 20th Century Studios VFX Executive(s). We’re looking for qualified candidates who are thoughtful and enjoy being part of a team with excellent follow-through.

Responsibilities:

• Answer phones, screen and roll calls and update contacts for VFX Executive(s)

• Manage calendar for VFX Executive(s) including scheduling and confirming meetings both internally and externally of Disney

• Prepare and submit expense reports for VFX Executive(s)

• Liaise with other executives and assistants both internally and externally of Disney

• Assist in the preparation of meetings including printing agendas, setting up zooms, arranging conference rooms, etc.

• Represent the department in a professional manner

• Coordinate domestic and international travel and logistics, including payment, processing and confirmation of all transfers for VFX Executive(s) and VFX crew on assigned shows

• Manage and maintain the VFX Database of Supervisors, Producers, Vendors, and other key VFX crew worldwide (source: current resumes, contact information, availability, vendor reels, e-mail correspondences, daily trade papers, and internet research).

• Coordinate between studio, filmmakers, and vendors to arrange and facilitate VFX reviews for assigned shows.

• Run select VFX reviews and turnovers for Studio Executives.

• Manage VFX shared folders for assigned films, updates film files with appropriate reports, lists and financial documents such as timecards, invoices, Pos and Change Orders.

• Update Blue report VFX info including shot count, vendors and crew for select VFX shows in development, pre-production, production, post-production and stereo across 20th Century Studios.

• Facilitate the approvals and track VFX invoices, Purchase Orders and Change Orders for assigned shows.

• Support department projects as needed.

Basic Qualifications:

• 2+ years of experience supporting a senior executive, preferred

• Excellent organizational skills, highly detail oriented and ability to handle multiple projects under deadline pressure.

• Demonstrated ability to prioritize, meet deadlines and change course of action quickly

• Strong communication skills, both written and verbal. Strong people skills, including the ability to work effectively as part of a team.

• Previous experience and understanding of Microsoft programs such as Excel, Word and Outlook preferred. Airtable, Shotgrid and Filemaker knowledge also strongly preferred.   

• Positive attitude and the ability to be proactive, resourceful and flexible 

• Demonstrated ability to work independently and proactively to solve problems, also troubleshooting

• High level of discretion while working with confidential information