Administrative & Resilience Coordinator

2 Weeks ago • 1-3 Years • Administrative

Job Summary

Job Description

The Administrative & Resilience Coordinator supports the organization's various activities, performing administrative, operational, and organizational resilience duties. Responsibilities include managing front desk operations (answering calls, greeting visitors, handling mail), responding to employee inquiries, performing administrative tasks related to various activities, collaborating on procedure documentation and enhancement, supporting the updating and maintenance of Crisis Management and Business Continuity Plans, contributing to resilience projects, supporting health and safety compliance, and updating office manuals and records. The role requires strong organizational, communication, and interpersonal skills, along with the ability to manage multiple initiatives simultaneously. A college diploma (DEC) or equivalent is required, along with 1-3 years of experience in a coordination or relevant role.
Must have:
  • Front desk management
  • Employee inquiry handling
  • Administrative task execution
  • Procedure documentation & enhancement
  • Crisis Management Plan support
  • Health & safety compliance
  • Office records maintenance
Good to have:
  • Project management knowledge

Job Details

Description du poste

Reporting to the Studio Resilience Manager, the Administrative & Resilience Coordinator will perform administrative duties supporting the organization's various fields of activity. They will carry out administrative, operational and organizational resilience duties in adherence with specific guidelines and procedures.

 

Responsibilities:

The main tasks:

  • Ensure front desk duties are efficiently carried out:
    • Answer calls;
    • Greet visitors;
    • Coordinate the receipt and dispatch of letters and parcels;
  • Resolve simple day-to-day issues and carry out assigned tasks
  • Respond to employees' inquiries and handle daily requests
  • Perform all administrative duties related to the delivery of the various activities
  • Collaborate with team members to document and enhance existing procedures
  • Support updating and maintaining Crisis Management and Business Continuity Plans and procedures
  • Contribute to specific resilience projects or initiatives within the department
  • Support health and safety making sure our studio is compliant with all H&S regulations
  • Updating office manual and keep all other office documents and records up to date
  • Perform all other related duties

Qualifications

Full-time, daytime position, duties must be carried out in person 5 days a week, hybrid work is not possible.

Skills

  • Customer-oriented
  • Good organizational skills
  • Good communication and interpersonal skills
  • Demonstrate rigor in administrative follow-up
  • Able to manage several initiatives at once
  • Has a sense of urgency

Knowledge

  • Good working knowledge of Microsoft Office Products
  • Basic knowledge of project management is an asset

 

Education:

  • College diploma (DEC) or an equivalent course of study.

 

Relevant experience:

  • One to three year's experience in a coordination role or another relevant field.

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About The Company

Ubisoft’s 21,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences.


Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. 


Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. 


If you are excited about solving game changing challenges, cutting edge technologies and pushing the boundaries of entertainment, we invite you to join our journey and help us Create the unknown.

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