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Executive Assistant

England, United Kingdom (On-site)

Executive Assistant

2 Weeks ago • 12 Years + • Administrative

About the job

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Job Description

Kwalee seeks an exceptional Executive Assistant to provide vital support to senior leaders. Responsibilities include managing complex calendars, handling communications, providing administrative support, organizing travel, preparing meeting materials, and maintaining confidentiality. The ideal candidate will possess strong organizational skills, communication skills, proficiency in Microsoft Office Suite, and the ability to manage multiple priorities in a fast-paced environment. This permanent, on-site role in Leamington Spa includes relocation assistance.

Must have:

Manage complex calendars and schedules
Handle professional communications
Provide comprehensive administrative support
Organize seamless travel arrangements
Prepare meeting materials and minutes
Maintain confidentiality

Perks:

Comprehensive medical cover (dental, optical)
Life assurance
Solid pension plan
25 days holiday
Unlimited snacks and drinks
On-site gym
Free parking
Electric charging stations
Career growth opportunities
Seasonal events
Dog-friendly policy

At Kwalee, we foster an environment where creativity and collaboration come together. Specialising in both the development and publishing of casual and hybrid casual games, we also bring our creative touch to publishing PC & Console titles, ensuring a diverse and exciting gaming portfolio.

By joining our talented team in Bangalore or Leamington Spa, you’ll be part of a space where ideas flow freely, innovation flourishes, and team spirit stays strong. We’ve found that when we’re all together, great things happen. With over 1 billion players already reached, your work will contribute to our shared mission of making the most fun games for the world's players.

Join the team!

As we continue to grow, we are now looking for an exceptional Executive Assistant to join our team.

In this role, you will be at the heart of our executive operations, providing vital support that drives our success. From managing complex schedules and facilitating key communications to orchestrating travel plans and preparing high-impact meetings, you will play a pivotal role in ensuring everything runs seamlessly. This is an exciting opportunity to work closely with senior leaders, build strong relationships with stakeholders, and make a tangible impact in a dynamic, fast-paced environment where your skills and initiative will truly shine.

This is a permanent role based in our Leamington Spa studio, where our daily in-office collaboration fuels creativity and innovation. If you're not already based locally, we’ll support your move with comprehensive relocation assistance ensuring a smooth transition.

Responsibilities:

Manage complex calendars, prioritise appointments, and coordinate schedules to align with executive priorities.
Handle communications with professionalism, draft correspondence, and maintain accuracy in all interactions.
Provide comprehensive administrative support, including preparing documents, managing expenses, and organising files.
Build strong relationships with stakeholders and act as a trusted point of contact for inquiries and issues.
Organise seamless travel arrangements and itineraries tailored to executive preferences.
Prepare materials for meetings, take detailed minutes, and ensure follow-up on action items.
Maintain confidentiality and discretion in handling sensitive information.
Approach challenges with a proactive and solutions-driven mindset, adapting to shifting priorities.
Exhibit a strong work ethic, delivering high-quality results efficiently and consistently.
Work independently, taking ownership of tasks while collaborating effectively when needed.

Requirements:

Previous experience as an executive assistant or in a similar role, preferably in a fast-paced environment.
Exceptional organisational skills and strong attention to detail, with a track record of delivering high-quality work under pressure.
Strong communication and interpersonal skills, with the ability to interact confidently with stakeholders at all levels.
Proficiency in Microsoft Office Suite and other relevant software applications.
Proven ability to manage multiple priorities and deadlines with a sense of urgency and determination.
Discretion and integrity when handling sensitive information, with a commitment to upholding the highest ethical standards.
A driven and hungry attitude, with a passion for exceeding expectations and driving success.

Why Kwalee?

We believe in more than just a job—we’re committed to helping you thrive with a fantastic work-life balance and a range of great benefits! You’ll enjoy comprehensive medical cover, including dental and optical care, life assurance, and a solid pension plan. Plus, you’ll have 25 days of holiday to recharge, along with unlimited snacks and drinks to keep you energised throughout the day.

Enjoy the benefits of an on-site gym, free parking, and convenient electric charging stations. We provide state-of-the-art equipment and plenty of career growth opportunities to set you up for success. And to keep things lively, we host seasonal events, regular townhalls, and share exclusive Kwalee merch. With our dog-friendly policy and a vibrant office atmosphere, there’s always something fun going on!

Our Commitment to Diversity & Inclusion

At Kwalee, we take pride in being an equal opportunity employer, where we believe that diversity and inclusion are essential to driving creativity. We are committed to creating a safe, welcoming, and supportive environment where everyone can thrive.

Our culture is built on celebrating the diverse voices of our team members, fuelling innovation and strengthening our connection to our players. We are dedicated to advancing equity, diversity, and inclusion across all areas of life, including age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.

We recognise the importance of self-development, career progression, and well-being in retaining our talented team. At Kwalee, we celebrate individuality and encourage everyone to bring their authentic selves to work.

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About The Company

Kwalee

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We make the most fun games for the world's players. Find us on your phone, PC and consoles. Thanks to our players, we've achieved one billion downloads with games like Draw It, Jetpack Jump, or Airport Security. Look out for exciting PC and console games like Space Chef, Wildmender, and Robobeat.

Find out more about our team, games, publishing and careers here: https://bit.ly/45qoGYx