Executive Assistant

1 Month ago • 12 Years + • Administrative

Job Summary

Job Description

This role requires a proactive and highly intuitive Executive Assistant to support the founder in various ad-hoc tasks. Responsibilities include managing and prioritizing emails, scheduling meetings and travel, assisting with administrative and operational tasks, conducting research and providing summaries, reviewing customer service calls (when available), and maintaining/improving internal processes. The ideal candidate will possess strong customer empathy, attention to detail, and the ability to anticipate needs. Experience as an Executive Assistant or in a similar support role is essential.
Must have:
  • Manage emails and prioritize responses
  • Schedule meetings and travel
  • Administrative and operational support
  • Conduct research and provide summaries
  • Review customer service calls
  • Improve internal processes

Job Details

Description

The client is a Y-combinator backed AI platform revolutionizing the HVAC, Plumbing, and Electrical industries. Their innovative platform empowers technicians and representatives, enabling them to serve customers more efficiently and boost business revenue. With novel AI features deeply integrated with platforms like ServiceTitan, the client is at the forefront of transforming service delivery in these sectors.

Role Overview

We are seeking a proactive and highly intuitive Executive Assistant to support the founder in various ad hoc tasks. The ideal candidate will have strong customer empathy, high attention to detail, and the ability to anticipate needs. This role will involve managing emails, scheduling, assisting with administrative tasks, and occasionally reviewing customer service calls.

Responsibilities

  • Manage and triage emails, ensuring timely responses and prioritization.
  • Schedule and coordinate meetings, travel, and other logistics.
  • Assist with administrative and operational tasks as needed.
  • Conduct research and provide summaries to support decision-making.
  • Review and QA customer service calls when available.
  • Maintain and improve internal processes to enhance efficiency.

Requirements

  • Proven experience as an Executive Assistant or in a similar support role.
  • Strong ability to anticipate needs and exercise sound judgment.
  • High attention to detail and organizational skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and handle multiple priorities.
  • Experience with email and calendar management tools.
  • Strong work ethic and ability to meet deadlines.
  • Customer-focused mindset with a high level of empathy.

Similar Jobs

PwC - ETIC, Cloud Solution Architect - Manager

PwC

Cairo, Cairo Governorate, Egypt (On-Site)
5 Months ago
Google - Data Cloud Consultant, Professional Services, Google Cloud

Google

Mexico City, Mexico City, Mexico (On-Site)
3 Months ago
Tesla - Sales Supervisor

Tesla

Grand Est, France (On-Site)
2 Months ago
Onward Search - Marketing Assistant

Onward Search

Irvine, California, United States (Hybrid)
1 Month ago
Easygo - 2D Game Animator

Easygo

Melbourne, Victoria, Australia (On-Site)
1 Month ago
AVER LLC - Oracle Exadata Administrator/DBA

AVER LLC

United States (Remote)
2 Months ago
Playground Games - Senior Office Administrator - Contract

Playground Games

Royal Leamington Spa, England, United Kingdom (On-Site)
4 Months ago
Netflix - Creative Assistant, Nonfiction, Africa/ Arabic

Netflix

Amsterdam, North Holland, Netherlands (On-Site)
5 Months ago
Trackman - Customer Service Representative

Trackman

Phoenix, Arizona, United States (On-Site)
10 Months ago
Welevel - Executive Assistant

Welevel

Munich, Bavaria, Germany (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Every matrix - Product Manager

Every matrix

Lviv, Lviv Oblast, Ukraine (Hybrid)
6 Months ago
Lumeto - Clinical Product Specialist

Lumeto

Ontario, Canada (Remote)
1 Month ago
Activate Games - Store Leader (Store Manager)

Activate Games

Mississauga, Ontario, Canada (On-Site)
2 Months ago
SuperPlay - User Acquisition Team Lead

SuperPlay

Tel Aviv District, Israel (On-Site)
2 Months ago
Supercell - Senior Gameplay Designer, Clash Royale

Supercell

Helsinki, Uusimaa, Finland (On-Site)
4 Months ago
ComeOn Group - Brand Executive - Denmark

ComeOn Group

England, United Kingdom (Hybrid)
2 Months ago
NVIDIA - Senior ASIC Engineer

NVIDIA

Yokne'am Illit, North District, Israel (On-Site)
2 Months ago
Aftershock Media Group - Account Manager — Influencer Marketing (Mandarin Fluent)

Aftershock Media Group

(Remote)
7 Months ago
Amber - Sr. UI Technical Artist (Project Based)

Amber

Guadalajara, Jalisco, Mexico (Remote)
2 Months ago
Intel Corporation - Graduate Talent (Software Engineer)

Intel Corporation

Penang, Malaysia (Hybrid)
3 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Brazil

Wildlife Studios - IT Cloud Governance Analyst

Wildlife Studios

São Paulo, State Of São Paulo, Brazil (On-Site)
4 Months ago
Fanatee - Product Business Analyst

Fanatee

São Paulo, State Of São Paulo, Brazil (Hybrid)
1 Month ago
PwC - Auditor Externo | Sênior Associate 2 [tag02]

PwC

Curitiba, State Of Paraná, Brazil (On-Site)
6 Months ago
Team Liquid - Global Early Careers

Team Liquid

State Of São Paulo, Brazil (On-Site)
7 Months ago
Salesforce - Sales Development Representative

Salesforce

São Paulo, State Of São Paulo, Brazil (On-Site)
3 Months ago
ARVORE Immersive Experiences - SOUND DESIGNER

ARVORE Immersive Experiences

São Paulo, State Of São Paulo, Brazil (Remote)
4 Months ago
Evolution - Promotions Coordinator Brazil

Evolution

São Paulo, State Of São Paulo, Brazil (On-Site)
7 Months ago
Far Out Scout - Senior Back End Engineer (BLW - 0326243)

Far Out Scout

Brazil (Remote)
5 Months ago
Magic Media - C++ Mobile Game Developer

Magic Media

State Of São Paulo, Brazil (Remote)
1 Month ago
Sporty Group - BR VIP Account Manager

Sporty Group

São Paulo, State Of São Paulo, Brazil (Hybrid)
3 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

Kojima Productions - IT Support Engineer

Kojima Productions

Tokyo, Japan (On-Site)
4 Months ago
CloudHire - Senior Database Engineer (PostgreSQL)

CloudHire

Woodmere, New York, United States (Hybrid)
5 Months ago
ECI - Cloud Services Engineer

ECI

Indore, Madhya Pradesh, India (On-Site)
5 Months ago
Milestone - Technical Support with French

Milestone

Barcelona, Catalonia, Spain (Hybrid)
3 Months ago
The Walt Disney Company - Associate Specialist, Security, Safety, Fire, Health and Cast Services

The Walt Disney Company

Hong Kong (On-Site)
1 Month ago
Corsair - Payroll Specialist

Corsair

Taoyuan City, Taiwan (On-Site)
3 Months ago
Nagarro - SAP Cloud Architect

Nagarro

Germany (Remote)
3 Months ago
Zones - Field Services Technician

Zones

California, United States (On-Site)
3 Months ago
Bushiroad - Sales Team Associate

Bushiroad

(On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded