Executive Assistant, Software

2 Months ago • 6 Years + • Administrative • Undisclosed

About the job

5 skills required for this role

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organisational

cross-functional

talent-acquisition

organisational-skills

problem-solving

Job Description

Zoox is looking to hire an Executive Assistant to support our Vice President of Autonomy Software and his team of Directors. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on a dynamic and mission-driven team.

This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and being capable to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

In this role, you will...

Project management including planning, tracking, and evaluation
Scheduling team and cross-functional meetings
Assisting with team off-sites and events
Helping with new hire onboarding
Hands-on meeting scheduling, coordination, and note-taking
Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements

Qualifications

6+ years of executive assistant experience
Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
Sensitivity to handling critical and confidential information
Excellent written and verbal communication skills
Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
Ability to learn quickly, ask questions, and be solution-oriented
Comfortable working in a dynamic environment

Compensation

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. The salary range for this position is $116,000 to $165,000. A sign-on bonus may be offered as part of the compensation package. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Zoox also offers a comprehensive package of benefits including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

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