Office Coordinator

2 Months ago • 1-2 Years • Administrative • Facilities Management

Job Summary

Job Description

AppLovin seeks a detail-oriented Office Coordinator for its Toronto office (6-month contract). Responsibilities include managing daily office operations, overseeing the food and beverage program, handling vendor relations, maintaining office supplies, assisting with space planning, and coordinating repairs. The coordinator will also support new hire onboarding, manage JIRA tickets, ensure office equipment is maintained, and plan office events. The ideal candidate has 1-2 years of experience in office management, strong organizational and communication skills, and the ability to thrive in a fast-paced environment. They should be proficient in Microsoft Office, Google applications, and JIRA.
Must have:
  • 1-2 years office management experience
  • Excellent communication & organization skills
  • Proficient in MS Office, Google Apps, JIRA
  • Vendor management & negotiation skills
  • Problem-solving & attention to detail

Job Details

About AppLovin

AppLovin makes technologies that help businesses of every size connect to their ideal customers. The company provides end-to-end software and AI solutions for businesses to reach, monetize and grow their global audiences. For more information about AppLovin, visit: www.applovin.com.

To deliver on this mission, our global team is composed of team members with life experiences, backgrounds, and perspectives that mirror our developers and customers around the world. At AppLovin, we are intentional about the team and culture we are building, seeking candidates who are outstanding in their own right and also demonstrate their support of others.

Fortune recognizes AppLovin as one of the Best Workplaces in the Bay Area, and the company has been a Certified Great Place to Work for the last four years (2021-2024). Check out the rest of our awards HERE.

 AppLovin is seeking a highly motivated and detailed oriented Office Coordinator with experience overseeing office operations and enhancing employee experience. The Office Coordinator is responsible for day to day operations for our Toronto office ensuring the office is in tip top shape. Key responsibilities include managing our food and beverage program for the office, office supplies inventory tracking and ordering, handling vendor/contractor relations, and overseeing repair and maintenance. This person will be an intricate part of the AppLovin day to day and have a huge impact on the company culture. The ideal candidate has experience working in a fast-paced, dynamic environment and supporting the needs of employees. This role is perfect for someone who thrives in a dynamic work environment where flexibility and open-mindedness are key. This position is based in our Toronto office and requires full-time, in-office presence for the next 6 months. 

Responsibilities:

  •  Oversee the day-to-day operations of the Applovin Toronto Office

  • Daily walkthrough of the office and maintaining conference rooms and common spaces 

  • Assist with the JIRA ticketing system for the Toronto office; ensure all tickets responded to in a timely manner

  • Receive and sort incoming mail and support with any outgoing mail

  • Assist in space planning and office relocations as needed

  • Assist manager on office operations budget for the office

  • Work closely with property management on any office related repairs

  • Oversee the food and beverage program and daily lunch orders

  • Manage relationships with office-related vendors (i.e janitorial services)

  • Ensure all staff are informed about office policies, updates, and announcements via Slack

  • Assist with new hire onboarding and desk setups

  • Ensure that all office equipment is properly maintained and serviced, manage inventory, and order supplies as needed

  • Coordinate any facility-related issues promptly, liaising with service providers and contractors for repairs and upkeep, ensuring regular maintenance, and compliance with laws and regulations

  • Work alongside the EHS Leader to ensure the office adheres to health, safety, and environmental regulations

  • Plan and organize office events and team activities, ensuring they run smoothly and reflect our company culture

  • Must be able to lift 50 lbs and move around small office furniture, if needed

  • Furniture assembly and installations (cabinets, coat racks, shelving, tvs etc.)

  • Assist office leaders on special projects as needed 

Requirements:

  • Minimum 1-2 years experience in office management in tech and/or start-up environment preferred 

  • Excellent computer skills including Slack, Microsoft Office, Google Applications and JIRA

  • Strong organizational and planning skills

  • Excellent verbal and written communication skills

  • Strong aptitude for staying focused and organized in a fast-paced environment

  • Superior multi-tasking and time-management abilities

  • Self-motivated, independent, needs little supervision

  • Strong attention to detail – problem-solver, ability to manage logistical and tactical details

  • Prior vendor management and superior negotiation skills

  • Ability to work in a team environment with a diverse group of staff essential

AppLovin has become aware of a scam targeting jobseekers with fake “app optimization” and similar roles.  We do not ask our candidates to download apps or make any form of payment(s). AppLovin works with applicants through our Careers page and applovin.com email addresses. If you are contacted through other unofficial channels (such as WhatsApp or Telegram) or asked to download an app or make a payment, these contacts are not legitimate. Confirm the information here and contact us directly with any questions.
 
AppLovin is proud to be an equal opportunity employer that is committed to inclusion and diversity. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or other legally protected characteristics. Learn more about EEO rights as an applicant here.
 
If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send us a request at accommodations@applovin.com.
 
AppLovin will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.  If you’re applying for a position in California, learn more here.
 
Please read our Global Applicant Privacy Notice to learn more about how AppLovin processes your personal information.
 
 
 
 
                 

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About The Company

AppLovin makes technologies that help businesses of every size connect to their ideal customers. The company provides end-to-end software and AI solutions for businesses to reach, monetize and grow their global audiences. AppLovin is headquartered in Palo Alto, California, with several offices globally.

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