Promotion Coordinator

Promotion Coordinator

The Promotion Coordinator will be responsible to provide administrative, programming, and asset management support. This role requires collaboration with multiple internal teams to ensure creative on-air content development. The ideal candidate will be adaptable, detail-oriented, possess organizational and communication skills to support various aspects of programming, talent relations, marketing, budgets, and logistics. The position reports directly to the SVP Promotion & Partnership Marketing.

Responsibilities:

• Partnership Management:
  Build and sustain exceptional working relationships with various internal & external partners – includes Finance, Concerts, Business Affairs, Branded Marketing Teams, SiriusXM, Artists and Management, plus various Radio partners

• Programming & Content Support:
  Collaborates internally to help manage creative content and programming strategies for the SiriusXM Disney Hits and Disney Junior channels. Provide creative ideas and hands-on support for all programming, includes but not limited to Be Our Guest, Extra Magic Hour, Vault Disney, Tunes Behind Toons, and special programming like Lion King and Broadway Anniversaries.

• Talent Relations:
  Oversee and manage talent relations for booked celebrity hosts across various programs, ensuring a smooth experience for both talent and internal teams

• Asset Management:
  Route all programming assets (wav files, artwork, schedules etc.) for approvals, maintain archive of assets, and ensure all materials are updated and properly stored for easy access

• Reporting & Metrics:
  Collect weekly and monthly radio performance metrics (rotations, releases, weekly charts, radio adds) and provide regular updates to SVP and President

• Marketing Budget Management:
  Administer marketing budgets and actively participate in quarterly budget planning meetings to maintain financial accountability and responsibility. Submit invoices for processing, handle all new vendor setups

• Promotion Team Support:
  Provide administrative support to Promotion team, in addition to Executive support for SVP and VPs (managing schedules, business travel, calendars, expense reports)

Minimum Requirements

• Strong organizational skills, with the ability to manage schedules, assets, and budgets efficiently

• Ability to think creatively and strategically while managing multiple projects in a fast-paced environment

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and familiarity with Teams

• Passion for Music and Artists, with an understanding of Disney’s brand values and audience

Preferred qualifications:

• At least 1 year of professional experience

• Music/Entertainment industry experience

• Experience in talent relations