STAGE - Administrative & Client Business Assistant

2 Months ago • All levels • Administartive

Job Summary

Job Description

The job involves supporting the operational team in media planning, managing suppliers, and handling the economic reporting of investments and related invoices. Key responsibilities include verifying billing anomalies, managing relationships with the administrative team, monitoring media plans, supporting the team in formalizing purchases, managing billing summaries, creating statistics and templates for clients, and assisting with legal procedures. The role is an internship, offering expense reimbursement and meal vouchers.
Must have:
  • Degree or diploma in economics/administration
  • Excellent knowledge of the Office package, especially Excel
  • Mediation and negotiation skills
  • Attention to detail, precision, and punctuality
  • Excellent spoken and written English
  • Immediate availability
Perks:
  • Expense reimbursement
  • Meal vouchers

Job Details

Agency :

Havas Media Group

Job Description :

To be associated to interns.

Nell’ambito del rafforzamento del proprio team, Havas Media Group è attualmente alla ricerca di uno STAGE - Administrative Assistant.

Ci rivolgiamo a laureati/diplomati interessati a svolgere una prima esperienza lavorativa, che abbiano entusiasmo e voglia di mettersi in gioco. L’esperienza proposta consentirà al candidato/a scelto/a di affiancare il team operativo che si occupa di pianificazione media e di supportarli in merito alla gestione dei fornitori, della rendicontazione economica degli investimenti e delle relative fatture.

Le attività riguarderanno lo svolgimento delle seguenti mansioni:

  • Verifica delle anomalie di fatturazione e gestione dei rapporti con il team amministrativo;

  • Controllo dei piani media e della rispondenza con i gestionali interni;

  • Supporto al team operativo per le attività di formalizzazione degli acquisti e verifica dei giustificativi di spesa;

  • Gestione riepiloghi di fatturazione, statistiche, template di gestione per i clienti;

  • Supporto alla gestione delle procedure legali e dei processi burocratici richiesti dai clienti o da ottemperare per processi aziendali interni.

Requisiti essenziali:

  • Laurea o diploma in materie economiche/amministrative;

  • Ottima conoscenza del pacchetto Office, con particolare riguardo ad Excel;

  • Capacità di mediazione e negoziazione nella gestione del rapporto con i fornitori;

  • Attenzione ai dettagli, precisione e puntualità;

  • Ottima conoscenza della lingua inglese parlata e scritta;

  • Disponibilità immediata.

Sede di lavoro: Milano

Orario di lavoro: full-time

Si propone un contratto di stage (di natura curriculare oppure extracurriculare) della durata iniziale di 6 mesi, eventualmente prorogabili.

Previsti rimborso spese e buoni pasto.

Il presente annuncio si rivolge ai candidati di ambo i sessi (L. 903/77). I candidati potranno inviare il CV rilasciando specifica autorizzazione al trattamento dei dati personali come segue:

" Autorizzo il trattamento dei miei dati personali ai sensi dell’art. 13 d. lgs. 30 giugno 2003 n°196 – “Codice in materia di protezione dei dati personali” e dell’art. 6* e 13 GDPR 679/16 – “Regolamento europeo sulla protezione dei dati personali”.

Contract Type :

Intern

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

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About The Company

Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative andentertainment-orientedsolutions that support them in their positive transformation.

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