Executive Assistant

3 Months ago • All levels • Administrative

Job Summary

Job Description

This role requires providing executive-level support to multiple executives on the Operations team. Responsibilities include managing a demanding calendar, handling expense reports, preparing correspondence, arranging complex travel plans, and compiling documents. The Executive Assistant will act as a gatekeeper, ensuring smooth communication between the executive and internal/external partners. The position demands strong organizational and communication skills, proactive problem-solving, and the ability to handle confidential information. The role requires working independently and as part of a team, prioritizing tasks effectively, and meeting deadlines in a fast-paced environment. The position operates on a UK time zone, requiring flexibility in working hours and the ability to work a night shift.
Must have:
  • Strong organizational skills
  • Excellent communication (written & verbal)
  • Proactive problem-solving
  • Confidentiality & discretion
  • Manages executive calendar
  • Arranges complex travel
Perks:
  • Competitive basic salary
  • Opportunity to join a growing team
  • Dynamic and entrepreneurial culture

Job Details

Description

Executive Assistant Job Description:

Reporting directly to 2 members of the executive team, the Executive Assistant provides executive-level support to multiple executives on the Operations team.

The Executive Assistant must be creative and enjoy working at a fast pace. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

This position will be working on a UK time zone, so the candidate must be flexible in their working hours and able to work a night shift.

Roles and Responsibilities Executive Support:

• Completes a broad variety of administrative tasks for the executive team including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

• Plans, coordinates and ensures the Executive’s schedule is followed and respected. Provides "Gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office.

• Represents the Executive professionally in interactions with internal and external partners.

• Provides a bridge for smooth communication between the Executive and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

• Works closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

• Works proactively to provide seamless support of the Executive.

Requirements

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Very strong interpersonal skills and the ability to build relationships with stakeholders.

• Expert level written and verbal communication skills.

• Demonstrated proactive approaches to problem-solving with strong decision-making capability.

• Highly resourceful team-player, with the ability to also be extremely effective independently.

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Benefits

• Competitive basic salary.

• The opportunity to join a growing team.

• Dynamic and entrepreneurial culture

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About The Company

We’re a global team of passionate, hard-working, ambitious gamers, whose goal is always to make every gamer's experience as perfect as possible. We’re dedicated to helping your players, because they’re part of our community too. We’ve been working hard for players, clients, and the games industry for over 30 years, providing industry-leading services to every part of the globe.


We believe great work gets done by teams who love what they do. This is why we approach every solution with an all-minds-on-deck strategy that leverages our global workforce's strength, creativity, and passion. 

8,500+ passionate gamers

650+ top developers and publishers as clients

5.3 million hours QA testing

7 year average client partner tenure

2,500+ LQA titles


PTW is a boutique games services company with over 40 offices in 16 countries worldwide. Our range of services include quality assurance, localization, player support, community management, art production, game development, and audio production services.


We believe that innovation comes in all sizes, which is why we take on projects of any size and love crafting a custom solution, no matter the scale. 


PTW, comprised of global subsidiaries, is a UK-based holding company formed in 2016 under the umbrella of Poletowin Holdings, Inc. which is listed on the 1st Section of Tokyo Stock Exchange as 3657. 


The PTW family of brands includes SIDE, 1518 Studios and Entalize

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