Executive Assistant to the President, Global E-Commerce and Business Development

2 Months ago • 10 Years + • Administrative • $71,406 PA - $138,270 PA

Job Summary

Job Description

The Executive Assistant to the President, Global E-Commerce and Business Development at Universal Music Group will provide comprehensive administrative support to a senior executive. Responsibilities include managing schedules, coordinating travel, preparing documents and presentations, handling correspondence, interacting with clients and VIPs, and managing projects. The ideal candidate will possess exceptional organizational and communication skills, strong problem-solving abilities, the capacity to anticipate needs, and a proven track record of supporting C-level executives. Discretion, confidentiality, and independent judgment are crucial.
Must have:
  • 10+ years executive assistance experience
  • Discretion and confidentiality
  • Independent judgment
  • Project management
  • C-level executive support
  • Excellent communication skills
Good to have:
  • Music or entertainment experience
  • Advanced knowledge of travel logistics
Perks:
  • Comprehensive medical, dental, vision
  • Wellbeing reimbursements
  • Fertility support allowance
  • Student loan repayment assistance
  • 401(k) match
  • Flexible PTO
  • Paid parental leave
  • Summer Fridays

Job Details

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD

We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment and being comfortable with regularly exercising discretion and independent judgment on important matters. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner, partner with the executive to help ensure the effectiveness of the function, and handle responsibilities that are delegated by the executive. The ideal candidate will take initiative, identify solutions, be ten steps ahead of what needs to be done, and take action.

 

How you’ll CREATE

• Regularly and directly support Executive with carrying out their duties, including, but not limited to, preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.

• Regularly and directly support Executive with their correspondence. This may include managing the Executive’s email.

• Manage Executive’s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive’s needs.

• Serve as gatekeeper for Executive by screening, prioritizing, and escalating requests and inquiries.

• On behalf of Executive, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).

• Manage Executive’s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.

• Support Executive with civic and industry commitments. This may include attendance at industry events.

• Manage additional assistants, where applicable.

• Uphold a strict level of confidentiality.

• Regularly exercise discretion and independent judgment in performing the above.

• Additional duties as assigned

 

Bring your VIBE

• Minimum 10 years of executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality

• Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance

• Develop and demonstrate professional knowledge of the business

• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure

• Ability to anticipate needs, problem solve, identify solutions, consider options, and take action, with minimal direction or supervision

• Proven ability to work effectively with C-Level executives and senior-level clients

• Ability to manage highly confidential information and to act calmly and professionally

• Extreme discretion with sensitive information

• Dynamic and assertive personality; professional demeanor

• Adaptable to a variety of situations with numerous personalities

• Excellent follow-through and attention to detail

• Ability to excel in a fast-paced, ever-changing environment

• Excellent customer service skills

• Excellent organization and time management skills

• Excellent written and verbal communication

• Ability to create efficiency using technology and music-based systems

• Advanced knowledge of travel logistics- itineraries, international and domestic

• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products

• Music or entertainment experience preferred

• Ability to work flexible hours in a dynamic environment

• Ability to travel as needed

• Ability to sit and stand for long periods of time

Perks Playlist:

  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

  • Comprehensive medical, dental, vision, and FSA options, as well as:

    • 100% coverage for out-patient mental health services

    • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

    • A lifetime fertility support allowance of $30,000 to plan participants

    • Student Loan Repayment Assistance and Tuition Reimbursement

    • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

  • Variety of ways to prioritize much-needed time away from work including:

    • Flexible Paid Time Off (PTO) for exempt employees

    • 3-weeks PTO for non-exempt employees

    • 2-weeks paid Winter Break

    • 10 Company Holidays (including Juneteenth and Wellbeing Day)

    • Summer Fridays (between Memorial Day and Labor Day)

    • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish


Job Category:

Administrative

Salary Range:

$71,406 - $138,270

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.

Similar Jobs

Maersk Careers - Inbound Manager

Maersk Careers

Farukh Nagar, Haryana, India (On-Site)
320 Years ago
Nintendo - Intern - Public Relations

Nintendo

Redmond, Washington, United States (On-Site)
5 Months ago
AGS - American Gaming Systems - Field Service Technician II - MA

AGS - American Gaming Systems

Massachusetts, United States (On-Site)
1 Month ago
Nintendo - Product Coordinator-Nintendo Stores

Nintendo

Redmond, Washington, United States (Hybrid)
4 Months ago
Nintendo - CONTRACT - Email Marketing Coordinator

Nintendo

Redmond, Washington, United States (Hybrid)
5 Months ago
The Walt Disney Company - Medical Assistant / Basic X-Ray Machine Operator - Part Time

The Walt Disney Company

Anaheim, California, United States (On-Site)
1 Week ago
Trackman - Customer Service Agent

Trackman

Bogotá, Bogota, Colombia (On-Site)
1 Month ago
Token Metrics - DevOps/Site Reliability Engineer (Remote)

Token Metrics

Bengaluru, Karnataka, India (Remote)
6 Months ago
The Walt Disney Company - Island Security Guard

The Walt Disney Company

The Bahamas (On-Site)
1 Month ago
Assystems - Contracts Specialist

Assystems

Gurugram, Haryana, India (On-Site)
5 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Lionbridge Games - Software Testing Coordinator

Lionbridge Games

Masovian Voivodeship, Poland (On-Site)
1 Month ago
Aristocrat Gaming - Intern - Health, Safety, and Environmental Associate

Aristocrat Gaming

Las Vegas, Nevada, United States (On-Site)
1 Month ago
ION - UK Holdings - India - 859

ION

Mumbai, Maharashtra, India (On-Site)
6 Months ago
Nintendo - Product Coordinator-Nintendo Stores

Nintendo

Redmond, Washington, United States (Hybrid)
4 Months ago
AVER LLC - Ten- Print Examiner- Internship

AVER LLC

United States (On-Site)
6 Months ago
Universal Music - Administrative Assistant, A&R

Universal Music

New York, New York, United States (On-Site)
6 Days ago
Company3 Method Studios - Associate Producer

Company3 Method Studios

Santa Monica, California, United States (On-Site)
1 Month ago
Trackman - Accounts Payable Specialist

Trackman

(On-Site)
4 Weeks ago
The Walt Disney Company - Resort Call Center Supervisor (Special Event)

The Walt Disney Company

Hong Kong (On-Site)
1 Week ago
Lionsgate Games - IT Director, Financial Planning Systems

Lionsgate Games

Santa Monica, California, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in Santa Monica, California, United States

Google - Policy Communications Manager

Google

New York, New York, United States (On-Site)
6 Days ago
Warner Bros Games - Senior Analyst, Strategy & Operations

Warner Bros Games

Burbank, California, United States (On-Site)
1 Week ago
Google - Program Manager II, Compliance and Risk Management, Telecommunications

Google

Reston, Virginia, United States (On-Site)
1 Week ago
Amazon Games - Senior Partner Marketing Manager, Luna Prime Gaming

Amazon Games

Bellevue, Washington, United States (On-Site)
1 Week ago
Pattern® - Growth Marketing Manager

Pattern®

Lehi, Utah, United States (Hybrid)
7 Months ago
Crunchyroll - Staff Software Engineer, Account Services

Crunchyroll

San Francisco, California, United States (On-Site)
1 Month ago
NVIDIA - Senior Architect, NVLink

NVIDIA

Westford, Massachusetts, United States (On-Site)
1 Month ago
undefined - Sales Development Representative

United States (Remote)
6 Months ago
InMobiInMobi - Sales Director, Performance

InMobiInMobi

San Mateo, California, United States (On-Site)
4 Weeks ago
Google - Strategic Partner Development Lead, Payments

Google

New York, New York, United States (On-Site)
6 Days ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

Bushiroad - Sales Team Associate

Bushiroad

(On-Site)
2 Months ago
N-iX - Head of Payroll Accounting

N-iX

Ukraine (Remote)
3 Months ago
PwC - Chef de mission Paie | CDI | H/F

PwC

Neuilly-sur-Seine, Île-de-France, France (On-Site)
6 Months ago
OKX - Senior Agent, Customer Service (German Speaker)

OKX

Budapest, Hungary (On-Site)
5 Months ago
Microsoft - Technical Support Engineer

Microsoft

Lisbon, Lisbon, Portugal (Hybrid)
1 Week ago
Knack Studios - Jr. System Administrator

Knack Studios

Chennai, Tamil Nadu, India (On-Site)
10 Months ago
IGT - Lottery Field Service Technician I- ( Warren, MI)

IGT

Michigan, United States (On-Site)
4 Months ago
NinjaVan - Internship - Office Management

NinjaVan

Subang Jaya, Selangor, Malaysia (On-Site)
6 Months ago
PwC - Receptionist (3  Months) Contract

PwC

Dubai, Dubai, United Arab Emirates (On-Site)
6 Months ago
Wind River Systems - Star Lab - Principal Technologist - Embedded Security Professional Services

Wind River Systems

Washington, District Of Columbia, United States (On-Site)
5 Months ago

Get notifed when new similar jobs are uploaded

About The Company

Santa Monica, California, United States (Hybrid)

Santa Monica, California, United States (On-Site)

New York, New York, United States (On-Site)

Los Angeles, California, United States (On-Site)

Santa Monica, California, United States (On-Site)

California, United States (Remote)

Los Angeles, California, United States (On-Site)

Santa Monica, California, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

View All Jobs

Get notified when new jobs are added by Universal Music

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug