Admin Assistant

At Rockstar Games, we create world-class entertainment experiences. 

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar San Diego is on the lookout for a talented Admin Assistant who possesses a passion for stellar customer service and thrives in a fast-paced environment.

This is a full-time, in-office position based out of Rockstar’s new state-of-the-art game development studio in Carlsbad, CA. 

WHAT WE DO

• We are a busy and organized team who ensure the smooth running of the day-to-day operations of the studio.
• We support the company’s goals and values, demonstrating them in all work activities and interactions.
• We are focused and anticipate the needs of the studio, providing positive and efficient support to both all local employees and our visitors.

RESPONSIBILITIES

• Manage incoming and outgoing employee and candidate travel requests in a timely manner.  Book flights, accommodations, and maintain communication with employee while travel is occurring.
• Provide administrative support to the studio and managers.
• Act as first point of contact for greeting visitors and work with Workplace Services and HR teams to ensure correct access is provided and appropriate paperwork is completed.
• Assist with the coordination of daily activities and employee-related functions.
• Schedule management – maintain the Admin team shared calendar.
• Maintain administration processes and procedures to ensure that all records are kept up to date with accuracy.
• Fielding incoming calls and handling the day-to-day enquiries and requests.
• Maintain and order office supplies, stationery and consumables.
• Book couriers and international deliveries for studio and support teams.
• Provide cover for key areas of responsibility for rest of Admin team as required and provide assistance to other support teams as required.

QUALIFICATIONS

• Minimum 2+ years’ experience in an Admin Assistant/Coordinator role.
• Proficient on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
• Strong typing and ICT skills, web and tech literate.

SKILLS

• Effective time management, ability to multi-task and prioritize as set by lead.
• Organized and have the ability to keep company records up to date with accuracy.
• Resourcefulness and flexibility, working in a fast-paced environment whilst maintaining grace under pressure.
• Ability to work in a team and demonstrate a high level of teamwork and customer service.
• Effective communicator both written and verbal, with great attention to detail.
• Have a positive, can-do attitude!

PLUSES

Please note that these are desirable skills and are not required to apply for the position.

• Experience working within the creative industries – video games, film, television, music.
• Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
• Experience using JDE systems, office management systems and procedures.
• A passion for Rockstar Games products. 

HOW TO APPLY

Please apply with a resume and cover letter demonstrating how you meet the skills above. If we would like to move forward with your application, a Rockstar recruiter will reach out to you to explain next steps and guide you through the process.

Rockstar is committed to creating a work environment that promotes equal opportunity, dignity and respect. In line with this commitment, Rockstar will provide reasonable accommodations to qualified job applicants with disabilities during the recruitment process in order for such applicants to be considered for the position for which they are applying, as well as to qualified employees to enable them to perform the essential functions of their roles. If you need more information about Rockstar’s reasonable accommodation policies or process, or need to request an accommodation, please contact the Human Resources Department.                      

If you’ve got the right skills for the job, we want to hear from you. We encourage applications from all suitable candidates regardless of age, disability, gender identity, sexual orientation, religion, belief, race, or any other protected category.

#LI-DB1