Executive Assistant, Business Affairs

The Head of Business Affairs at Disney Entertainment Television is seeking a forward-thinking, motivated Executive Assistant. The ideal candidate will possess a proactive, resourceful, and flexible demeanor. They will successfully manage this role by applying critical thinking skills and developing strong partnerships throughout the organization. 

The Disney Entertainment Television Business Affairs division makes up the BA teams that support 20th Television, 20th Television Animation, ABC Entertainment, Hulu, Disney Branded Television, FX, and Searchlight Television. As an Executive Assistant, the candidate plays a key role on the support team. Responsibilities will include calendar management, meeting scheduling, travel & expense reports, gathering any synthesizing information, and other administrative support as needed. The position requires a high level of professional etiquette to represent the head of Business Affairs and will interface with senior executives inside and outside the company. The role will require strong communication skills, close attention to detail, excellent organizational skills, and the ability to juggle multiple high-priority requests to meet tight deadlines. It will also require a high level of integrity and discretion in handling confidential information. Seeking poised self-starters who have a strong understanding of the television programming process, can proactively anticipate needs, demonstrate follow-through, and will be a collaborative team player.

Responsibilities:

• Schedule meetings across multiple time zones, departments, and brands while respecting the need for flexibility and adaptability in an ever-changing environment.

• Represent the office of the Head of Business Affairs by effectively communicating with teams at all levels across the studios.

• Oversee travel arrangements, track expense reports, and various other administrative tasks.

• Provide meeting preparation materials – compile grids, research industry leaders, and curate relevant information across multiple brands.

• Answer phones and log calls – generate a comprehensive understanding of the industry and agency landscape.

• Foster a positive, inclusive environment for all who interact with the office and team.

• Manage flow of information and files in/out of office.

• Serve as the liaison to external industry counterparts and effectively interact with leadership and talent.

• Update department documents and content tracking portals.

Basic Qualifications:

• 2+ years’ prior work experience at a talent agency, production company, studio, or network with a solid grasp of the entertainment business.

• Ability to multitask and prioritize, independently managing and disseminating a variety of assignments punctually and efficiently.

• Thrives in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to follow-through.

• Demonstrated professionalism and ability to maintain the highest level of confidentiality.

• Excellent communication skills (written and verbal) with all levels of leadership and the ability to effectively liaise with productions, agencies, other studios, etc.

• Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization.

• Maintains a positive, professional demeanor under pressure.

• Ability to anticipate the executive’s needs and effectively handle frequently-changing priorities.

• Highly skilled in meeting deadlines, prioritizing work, and driving quality results.

• Maintain flexibility and adaptability, changing course of action quickly when necessary.

• Approaches work with a strong sense of purpose, competence, authority and compassion.

• Resourceful and critical approach to understanding and resolving issues.

• Strong computer proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Workday, and SAP Concur. 

Preferred Qualifications:

• 2+ years’ prior work experience on a high-volume desk.

• Experience supporting an SVP or above preferred.

• Knowledge and passion for entertainment and media.

• Desire to contribute creatively by covering and offering thoughts on materials including scripts, cuts, outlines, and submissions.

Required Education:

• Four-year bachelor’s degree or other film/television-related undergraduate degree is preferred, or equivalent work experience.